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1-32/RRV
DATE: 07/16/2018 11:37 a.m.

PAGE: 2

DPW FLEET MAINTENANCE CITY OF NASHUA, NH

VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 047

ENDING —VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 047
UNIT: 047 LF MTR: 65841.0 CUR MTR: 65841.0 YR: 01 | MAKE: STERL DEPT: STREETS SIZE: M_ CLASS: SWEEPER FUEL: D

LF-MILS WORK DESCRIPTION OUT PARTS rely S HOURS MECHANIC Cc

034-001-000 09122017 0008363 65840 65841 HEADLAMP. 7.10 8.12 15.23 0.30 DARYL 1 4 3
034-001-000 04232015 0005671 60650 60652 HEADLAMP. 8.92 7.58 16.50 0.30 Rick 1 4 4
034-006-000 07032014 0004582 60260 60259 TURN SIGNAL SWITCH 0.00 74.94 74.94 3.00 JOEA 1 4 3
034-017-000 07162015 0005989 60950 60952 BRAKE LIGHTS 8.54 23.63 32.17 1.00 DARYL 1 4 3
034-018-000 09182013 0003552 59840 59840 BRAKE LIGHT SWITCH 13.08 24.98 38.06 1.00 JOES 1 4 3
034-018-000 06032013 0003337 59160 59164 BRAKE LIGHT SWITCH 13.08 7.46 20.54 0.30 DAVE 1 4 15
034-029-000 06232010 9101191 50910 50914 INTERIOR LIGHTS 9.23 23.32 32.55 1.00 TOMK 02 8 #13
034 TOTAL > LIGHTING SYSTEM 70.71 267.75 338.46
042 TITLE > COOLING SYSTEM
042-004-000 08152012 0002870 58560 58560 FAN BLADE 1271.75 12.07 1283.82 0.50 GUS 1 11 16
042-045-000 08152012 0002870 58560 58560 0.00 0.00 0.00 0.00 1 11 13
042 TOTAL > COOLING SYSTEM 1271.75 12.07 1283.82
046 TITLE > ELECTRIC PROPULSION
046-000-000 02292012 0012803 56190 56190 ELECTRIC PROPULSIO 173.90 24.13 198.03 1.00 TOMK 1 8 13
046 TOTAL > ELECTRIC PROPULSION 173.90 24.13 198.03
052 TITLE > ELECTRICAL ACCESSRES
052-000-000 05072018 0009151 65840 65841 ELECTRICAL ACCESSR 5.92 27.31 33.23 1.00 MIKE 14 4
052 TOTAL > ELECTRICAL ACCESSRES 5.92 27.31 33.23
053 TITLE > EXPENDABLE ITEMS
053-000-000 04132011 1112841 53050 53052 EXPENDABLE ITEMS 110.90 144.18 255.08 6.00 DAVE 1 $1 = «13
053 TOTAL > EXPENDABLE ITEMS 110.90 144.18 255.08
065 TITLE > HYDRAULIC
065-000-000 07152009 91038 48920 48920 HYDRAULIC 170.10 69.81 239.91 3.00 DAVE 02 8 #13
065 TOTAL > HYDRAULIC 170.10 69.81 239.91
066 TITLE > PREVENTIVE MAINT.
066-000-000 06032009 8091212 48920 48920 PREVENTIVE MAINT. 4584.55 466.40 5050.95 20.00 TED 02 8 #13
066-000-000 10012009 910302 48920 48920 PREVENTIVE MAINT. 614.26 0.00 614.26 0.00 XX 8 1
066-000-000 09282009 910283 48820 48824 PREVENTIVE MAINT. 85.00 0.00 85.00 0.00 XX 8 1
066-000-000 09252009 910291 48820 48824 PREVENTIVE MAINT. 300.78 0.00 300.78 6.00 JOEA XX 8 7
066-000-000 09212009 910185 48750 48752 PREVENTIVE MAINT. 841.95 0.00 841.95 0.00 XxX 8 6
066-001-000 07162015 0005989 60950 60952 PM AINSPECTION 10.00 47.26 57.26 2.00 DARYL 14 °5
066-001-000 05222015 0005819 60860 60861 PM AINSPECTION 10.00 70.98 80.98 3.00 Daryl 14 °5

DPW FLEET MAINTENANCE CITY OF NASHUA, NH ier ead

DATE: 07/16/2018 11:37 a.m.
VEHICLE REPAIR HISTORY REPORT

FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 047

ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 047
UNIT: 047 LF MTR: 65841.0 CUR MTR: 65841.0 YR: 01 | MAKE: STERL DEPT: STREETS SIZE: M_ CLASS: SWEEPER FUEL: D

LF-MILS WORK DESCRIPTION PARTS sehr NS HOURS MECHANIC Cc

066-002-000 06012016 0006971 62390 62388 PM B INSPECTION 164.54 144.06 308.60 6.00 DARYL 14 6
066-002-000 07032014 0004582 60260 60259 PM B INSPECTION 20.00 137.34 157.34 6.00 Rick 1 4 6
066-002-000 07242013 0003443 59480 59475 PM B INSPECTION 19.50 68.67 88.17 3.00 Rick 14°55
066-002-000 07172012 0121339 58490 58491 PM B INSPECTION 0.00 65.85 65.85 3.00 CHAD 1 8 13
066-002-000 07172012 0121339 58490 58491 PM B INSPECTION 0.00 43.90 43.90 2.00 RALPH 1 8 13
066-002-000 04242012 0012963 56810 56807 PM B INSPECTION 201.86 131.70 333.56 6.00 RALPH 1 8 7
066-002-000 04192011 1112833 53050 53052 PM B INSPECTION 196.52 131.70 328.22 6.00 RALPH 18 7
066-002-000 05112010 9101097 50200 50195 PM B INSPECTION 202.76 99.95 302.71 5.00 JOEA 026 7
066-002-000 08102007 708120 37270 37266 PM B INSPECTION 148.77 79.96 228.73 4.00 JOEA 02 8 #13
066-002-000 03202009 809926 45290 45288 PM B INSPECTION 187.70 119.94 307.64 6.00 JOEA 02 8 13
066 TOTAL > PREVENTIVE MAINT. 7588.19 1607.71 9195.90
093 TITLE > ENGINE (AUXILARY)
093-000-000 05192010 9101110 50200 50195 ENGINE (AUXILARY) 26.96 467.94 494.90 21.00 RALPH 02 1 «13
093-000-000 04132010 910914 49610 49606 ENGINE (AUXILARY) 11989. 11 699.60 12688.71 30.00 TED 02 1 «13
093 TOTAL > ENGINE (AUXILARY) 12016.07 1167.54 13183.61
106 TITLE > SWEEPER BODY
106-000-000 10292014 0005028 60410 60410 SWEEPER BODY 87.91 0.00 87.91 0.00 1 4 3
106-003-000 04082016 0006797 60950 60952 WATER PUMP 1098.50 321.36 1419.86 12.00 TOMK 1 4 3
106 TOTAL > SWEEPER BODY 1186.41 321.36 1507.77
107 TITLE > GUTTER BROOM
107-000-000 07032017 0008233 64930 64925 GUTTER BROOM 110.00 0.00 110.00 0.00 1 4 3
107-000-000 11022016 0007425 63070 63071 GUTTER BROOM 110.00 0.00 110.00 0.00 1 4 3
107-000-000 06222012 0121105 57980 57979 GUTTER BROOM 0.00 0.00 0.00 0.00 1 4 «13
107-000-000 05222012 0121035 57370 57367 GUTTER BROOM 79.00 0.00 79.00 0.00 1 4 #83
107-000-000 04172012 0012920 56530 56529 GUTTER BROOM 0.00 0.00 0.00 0.00 1 1 83
107-000-000 08242011 1112161 55650 55653 GUTTER BROOM 79.00 0.00 79.00 0.00 1 $1 = «13
107-000-000 06242011 0111013 54640 54643 GUTTER BROOM 85.00 0.00 85.00 0.00 1 4 «13
107-000-000 06072011 1112949 53470 53467 GUTTER BROOM 1116.45 486.16 1602.61 20.00 DAVE 1 $1 =«=13
107-000-000 05042011 1112875 53470 53467 GUTTER BROOM 85.00 0.00 85.00 0.00 1 8 13
107-000-000 09172010 1011217 52540 52537 GUTTER BROOM 371.67 0.00 371.67 0.00 02 8 #13
107-000-000 08062010 1011-90 51780 51784 GUTTER BROOM 85.00 0.00 85.00 0.00 02 4 «13
107-000-000 07012010 1011-3 51270 51272 GUTTER BROOM 85.00 0.00 85.00 0.00 02 1 = «13
107-000-000 06212010 9101214 50910 50914 GUTTER BROOM 286.67 0.00 286.67 0.00 02 8 #13
107-000-000 06102010 9101188 50710 50714 GUTTER BROOM 0.00 0.00 0.00 0.00 02 8 #13
107-000-000 05242010 9101133 50290 50290 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 #13

DPW FLEET MAINTENANCE CITY OF NASHUA, NH a eee

DATE: 07/16/2018 11:37 a.m.
VEHICLE REPAIR HISTORY REPORT

FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 047

ENDING —VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 047
UNIT: 047 LF MTR: 65841.0 CUR MTR: 65841.0 YR: 01 |_| MAKE: STERL DEPT: STREETS SIZE: M CLASS: SWEEPER FUEL: D

LF-MILS WORK DESCRIPTION PARTS TOTAL HOURS MECHANIC CC RC WA

107-000-000 04232010 9101042 49700 49695 GUTTER BROOM 508.16 0.00 508.16 0.00 02 4 «13
107-000-000 05202008 708989 49610 49606 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 13
107-000-000 05052008 708940 49610 49606 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 13
107-000-000 04162008 708889 49610 49606 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 13
107-000-000 04042008 708844 49610 49606 GUTTER BROOM 371.67 0.00 371.67 0.00 02 8 #13
107-000-000 10102007 708288 49610 49606 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 #13
107-000-000 08232007 708150 49610 49606 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 #13
107-000-000 06032008 7081015 49610 49606 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 #13
107-000-000 06012009 8091231 46950 46954 GUTTER BROOM 371.67 0.00 371.67 0.00 02 8 #13
107-000-000 04202009 8091004 45750 45751 GUTTER BROOM 371.67 0.00 371.67 0.00 02 8 #13
107-000-000 03172009 809907 45230 45230 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 #13
107-000-000 09262008 809311 44330 44325 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 #13
107-000-000 09222008 809299 48920 48920 GUTTER BROOM 7.14 0.00 7.14 0.00 02 8 13
107-000-000 08062008 809106 43120 43118 GUTTER BROOM 85.00 0.00 85.00 0.00 02 8 #13
107 TOTAL > GUTTER BROOM 4973.10 486.16 5459.26
108 TITLE > MAIN BROOM
108-000-000 06032013 0003337 59160 59164 MAIN BROOM 305.00 0.00 305.00 0.00 1 4 #13
108-000-000 06222012 0121105 57980 57979 MAIN BROOM 365.67 0.00 365.67 0.00 1 4 #13
108-000-000 04172012 0012920 56530 56529 MAIN BROOM 0.00 0.00 0.00 0.00 1 1 = «13
108-000-000 04172012 0012920 56530 56529 MAIN BROOM 1383.73 48.06 1431.79 2.00 DAVE 1 1 #13
108-000-000 08272010 1011175 52340 52337 MAIN BROOM 286.67 0.00 286.67 0.00 02 8 13
108-000-000 07232010 1010-24 51580 51583 MAIN BROOM 1435.69 587.25 2022.94 25.00 DAVE 02 1 = «13
108-000-000 06102010 9101188 50710 50714 MAIN BROOM 371.67 0.00 371.67 0.00 02 8 #13
108-000-000 04282010 9101065 49890 49888 MAIN BROOM 286.67 0.00 286.67 0.00 02 8 #13
108-000-000 05082008 708963 49610 49606 MAIN BROOM 286.67 0.00 286.67 0.00 02 8 #13
108-000-000 04292008 708929 49610 49606 MAIN BROOM 371.67 0.00 371.67 0.00 02 8 #13
108-000-000 10242007 708322 49610 49606 MAIN BROOM 286.67 0.00 286.67 0.00 02 8 13
108-000-000 08082007 708108 49610 49606 MAIN BROOM 286.67 0.00 286.67 0.00 02 8 13
108-000-000 05292008 7081005 49610 49606 MAIN BROOM 286.67 0.00 286.67 0.00 02 8 #13
108-000-000 05042009 8091004 46420 46421 MAIN BROOM 371.67 0.00 371.67 0.00 02 8 13
108-000-000 11052008 809430 44980 44979 MAIN BROOM 286.67 0.00 286.67 0.00 02 8 13
108-000-000 08262008 809195 43630 43631 MAIN BROOM 371.67 0.00 371.67 0.00 02 8 #13
108-000-000 07242008 80968 42830 42826 MAIN BROOM 1422.44 0.00 1422.44 0.00 02 8 #13
108 TOTAL > MAIN BROOM 8405.90 635.31 9041.21
113 TITLE > TOWING JOB

113-000-000 07112008 80911 48920 48920 TOWING JOB 300.00 0.00 300.00 0.00 02 8 20

1-32/RRV PAGE: 5
DATE: 07/16/2018 11:37 a.m.

DPW FLEET MAINTENANCE CITY OF NASHUA, NH

VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

DATE: FIRST
DATE: LAST

VEHICLE:: 047
VEHICLE: 047

STARTING VMRS CODE: 000-000-000
ENDING —VMRS CODE: 999-999-999

DEPT: STREETS
LABOR

SIZE: M_ CLASS: SWEEPER
TOTAL HOURS MECHANIC

FUEL: D
CC RC WA

CUR MTR: 65841.0
LF-MILS ODOM

YR: 01 | MAKE: STERL
WORK DESCRIPTION

UNIT: 047

LF MTR: 65841.0
OR SIE

PARTS

113 TOTAL > TOWING JOB 300.00 0.00 300.00

114 TITLE > AUTOMATED ARM

114-000-000 08312011 1112178 55650 55653 AUTOMATED ARM 216.46 0.00 216.46 0.00 1 1 13
114-000-000 09082010 1011192 52340 52337 AUTOMATED ARM 359.00 0.00 359.00 0.00 02 9 13
114-000-000 05272010 9101158 50290 50290 AUTOMATED ARM 32.75 93.08 125.83 4.00 DAVE 02 1° «13
114-000-000 08312007 708176 49610 49606 AUTOMATED ARM 176.55 0.00 176.55 0.00 02 8 #13
114 TOTAL > AUTOMATED ARM 784.76 93.08 877.84

117 TITLE > CHIPPER

117-000-000 06062008 7081027 49610 49606 CHIPPER 19.19 46.64 65.83 2.00 TED 02 8 13
117 TOTAL > CHIPPER 19.19 46.64 65.83

123 TITLE > STATE INSPECTION

123-000-000 09122017 0008363 65840 65841 STATE INSPECTION 0.00 81.24 81.24 3.00 DARYL 1 4 3
123-000-000 06012016 0006971 62390 62388 STATE INSPECTION 0.00 24.01 24.01 1.00 DARYL 1 4 10
123-000-000 07162015 0005989 60950 60952 STATE INSPECTION 0.00 47.26 47.26 2.00 DARYL 14°41
123-000-000 04232015 0005671 60650 60652 STATE INSPECTION 0.00 164.32 164.32 6.50 Rick 1 4 10
123-000-000 07032014 0004582 60260 60259 STATE INSPECTION 0.00 49.96 49.96 2.00 JOEA 14 °1
123-000-000 08152012 0002870 58560 58560 STATE INSPECTION 0.00 361.95 361.95 15.00 GUS 1 11 13
123-000-000 03192012 0012849 56190 56190 STATE INSPECTION 377.71 96.12 473.83 4.00 DAVE 1 5 6
123-000-000 08192011 1112140 55580 55577 STATE INSPECTION 9.90 96.12 106.02 4.00 DAVE 1 6 6
123-000-000 04142011 1112802 52970 52966 STATE INSPECTION 0.00 144.18 144.18 6.00 DAVE 02 5 6
123-000-000 04072010 708818 49610 49606 STATE INSPECTION 0.00 0.00 0.00 0.00 02 8 16
123-000-000 12282010 708818 52540 52537 STATE INSPECTION 73.58 94.60 168.18 4.00 DAVE 02 8 #13
123-000-000 09262007 708250 49610 49606 STATE INSPECTION 376.72 78.76 455.48 4.00 TOML 02 8 13
123-000-000 03172010 910854 49610 49606 STATE INSPECTION 0.00 23.32 23.32 1.00 TOMK 025 6
123-000-000 02032010 809907 48920 48920 STATE INSPECTION 143.62 69.96 213.58 3.00 REN 02 8 13
123-000-000 08272008 809215 43660 43662 STATE INSPECTION 0.00 93.28 93.28 4.00 TOMK 02 5 13
123 TOTAL > STATE INSPECTION 981.53 1425.08 2406.61

130 TITLE > KEK EKER EK EEE EERE ER

130-000-000 09052013 0003530 59840 59840 — 96.60 74.94 171.54 3.00 ED 1 4 3
130 TOTAL > O_o 96.60 74.94 171.54

142 TITLE > BELTS

142-119-000 07172012 0121339 58490 58491 ENGINE BELT 0.00 0.00 0.00 0.00 1 8 13
142-119-000 07172012 0121339 58490 58491 ENGINE BELT 267.08 43.90 310.98 2.00 CHAD 1 8 7

DPW FLEET MAINTENANCE CITY OF NASHUA, NH eae

DATE: 07/16/2018 11:37 a.m.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000

DATE: FIRST VEHICLE:: 047
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 047
UNIT: 047 LF MTR: 65841.0 CUR MTR: 65841.0 YR: 01 | MAKE: STERL DEPT: STREETS SIZE: M_ CLASS: SWEEPER FUEL: D
WO NUM LF-MILS ODOM WORK DESCRIPTION PARTS LABOR sehr S HOURS MECHANIC CC RC WA
142 TOTAL > BELTS 267.08 43.90 310.98
147 TITLE > VACTOR PARTS
147-004-000 05152017 0008103 63980 63975 REAR WATER PUMP 273.75 216.64 490.39 8.00 Rick 1 4 3
147 TOTAL > VACTOR PARTS

273.75 216.64 490.39

1-32/RRV PAGE: 7
DATE: 07/16/2018 11:37 a.m.

DPW FLEET MAINTENANCE CITY OF NASHUA, NH

VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

DATE: FIRST
DATE: LAST

STARTING VMRS CODE: 000-000-000
ENDING

VEHICLE:: 047

VMRS CODE: 999-999-999 VEHICLE: 047

METER: STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION > AL PERIOD: CURRENT

TOT COST

QUANTITY

LABOR HRS

LABOR COST

eRe as

TOTAL COST

PERCENT

aa xd

002. CAB/SHEET METALS 5 12.00 299.76 339.41 639.17 1.21% 0.10651
013. BRAKES 2 9.00 221.16 280.91 502.07 0.95% 0.08366
014. FRAME 1 48.00 1186.08 0.00 1186.08 2.24% 0.19765
017. ~=TIRES 3 4.50 98.44 1086.49 1184.93 2.24% 0.19746
026 TRANSMISSION MANUAL 1 12.00 279.84 2649.17 2929.01 5.54% 0.48809
032. CRANKING SYSTEM 4 13.00 336.94 750.32 1087.26 2.06% 0.18118
034 LIGHTING SYSTEM 9 10.90 267.75 70.71 338.46 0.64% 0.05640
042 COOLING SYSTEM 2 0.50 12.07 1271.75 1283.82 2.43% 0.21393
046 ELECTRIC PROPULSION 1 1.00 24.13 173.90 198.03 0.37% 0.03300
052 ELECTRICAL ACCESSRES 1 1.00 27.31 5.92 33.23 0.06% 0.00554
053. EXPENDABLE ITEMS 1 6.00 144.18 110.90 255.08 0.48% 0.04251
065 HYDRAULIC 1 3.00 69.81 170.10 239.91 0.45% 0.03998
066 PREVENTIVE MAINT. 17 78.00 1607.71 7588.19 9195.90 17.39% 1.53239
093. ENGINE (AUXILARY) 2 51.00 1167.54 12016.07 13183.61 24.93% 2.19690
106 SWEEPER BODY 2 12.00 321.36 1186.41 1507.77 2.85% 0.25125
107 GUTTER BROOM 29 20.00 486.16 4973.10 5459.26 10.32% 0.90973
108 MAIN BROOM 17 27.00 635.31 8405.90 9041.21 17.10% 1.50662
113. TOWING JOB 1 0.00 0.00 300.00 300.00 0.57% 0.04999
114. AUTOMATED ARM 4 4.00 93.08 784.76 877.84 1.66% 0.14628
117. CHIPPER 1 2.00 46.64 19.19 65.83 0.12% 0.01097
123. STATE INSPECTION 15 59.50 1425.08 981.53 2406.61 4.55% 0.40103
SQ) sr arieeaeeeeceeeeteer= 1 3.00 74.94 96.60 171.54 0.32% 0.02859
142 BELTS 2 2.00 43.90 267.08 310.98 0.59% 0.05182
147, VACTOR PARTS 1 8.00 216.64 273.75 490.39 0.93% 0.08172

TOTALS: 123 387.40 9085.83 43802.16 TOT: 52887.99 100.00% 8.81320

» THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

August 30, 2018
Memo #19-049

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR RECYCLING AREA RESTORATION — NEW ROOF (VALUE: $54,522)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
August 23, 2018 for the information related to this contract.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreemenis with other governmental jurisdictions.

The Solid Waste Department Superintendent, Board of Public Works (August 23, 2018 meeting) and the
Purchasing Department recommend the award of this contract in an amount of $54,522 to ClearSpan
Fabric Structures international of South Windsor, CT. .

Purchasing Manager

Cc: J Lafleur L Fauteux

229 Main Street ¢ Nashua, New Hampshire 03061 »* Phone (603) 589-3330 @ Fax (603) 589-3233 |

To:

From:

Re:

B. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 23, 2018

Jeff Lafleur, Superintendent
Solid Waste Department

Recycling Area Restoration - Roof

To approve a contract with ClearSpan Fabric Structures International in the
amount of $54,521.85 to construct a structure to cover the recycling area in the
landfill where recyclable material is stored. Funding for this contract is through
Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 81
Capital Improvements; Activity: Recycling Area Restoration.

ClearSpan Fabric Structures International Quote #900164.

In order to reduce the City of Nashua’s costs per ton for shipping out recyclables
the Solid Waste Department is seeking to construct a roof to cover the recycling
storage area at the landfill. This cover will provide protection against rain and
snow building up on material stored there which increases the weight of each
load.

ClearSpan Fabric Structures International has been selected for this task because
of their competitively awarded NJPA Contract, #030117-CSS.

, THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

August 30, 2018
Memo #19-050

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR LANDFILL GAS MANAGEMENT SERVICES (VALUE: $12,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
August 23, 2018 for the information related to this contract.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

The Solid Waste Department Superintendent, Board of Public Works (August 23, 2018 meeting) and the

Purchasing Department recommend the award of this contract in an amount of $12,000 per year to
Sanborn Head and Associates, Inc. of South Windsor, CT. This is a three (3) year contract.

Respectfully LP
f fi, a, Z
A (| Files

an Kooken
Purchasing Manager

Co: J Lafleur L Fauteux

t
229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 Fax (603) 589-3233 |

To:

From:

Re:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 23, 2018

Jeff Lafleur, Superintendent
Solid Waste Department

Landfill Gas Management Suite

To renew Sanborn Head and Associates, Inc. (SHA) Landfill Gas Management
Suite (LFGMS) service for 3 years from FY19 to FY21 in an amount not to
exceed $12,000 per year; pending finance approval. Funding for this service is
found through: Department: 168 Solid Waste; Fund: Solid Waste; Account
Classification: 53 Professional & Technical Services.

Sanborn Head and Associates proposed scope of services.

The Solid Waste Department has utilized Sanborn Head’s Landfill Gas
Management Suite, a web-based program, since 2009 to collect analyze, report,
and monitor landfill gas data from the Four Hills MSW and Phase I/II landfills. ©
The features of this program allow landfill gas data to be uploaded into a single
database for ease of access and analysis. The program can also generate gas
concentration maps, and e-mail notifications of regulatory exceedances and
corrective action deadlines. Data from landfill surface emission scans is also
uploaded into the program. This program has become an essential tool for
compliance with the landfill’s solid waste and air emissions permits, and for
monitoring the operation of the landfill gas collection system.

Per NRO Sec 5-84 (A)(7), “Purchases under extensions of contracts when no
increase exceeds 10% per year.” We are seeking your approval to extend the
City’s annual agreement with Sanborn Head and their LFGMS software. The
annual fee is $12,000, which has been the cost since 2009, billed at $3,000.00 per
quarter. The annual fee includes upgrades and maintenance of the program for
the Four Hill’s facility, and training and support services.