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Engineer with access to City of Nashua records in a reasonable time and manner and to
schedule items that require action by the Board of Public Works and Finance Committee
in atimely manner. The City of Nashua and Professional Engineer also agree to attend all
meetings called by the City of Nashua or Professional Engineer to discuss the work under
the Contract, and that Professional Engineer may elect to conduct and record such meetings
and shall later distribute prepared minutes of the meeting to the City of Nashua.

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR DISCREPANCIES
Professional Engineer warrants that it has examined all contract documents, has brought
all conflicts, errors, discrepancies, and ambiguities to the attention of the City of Nashua
in writing, and has concluded that the City of Nashua's resolution of each matter is
satisfactory to Professional Engineer. All future questions Professional Engineer may have
concerning interpretation or clarification of this contract shall be submitted in writing to
the City of Nashua within 10 calendar days of their arising. The writing shall state clearly
and in full detail the basis for Professional Engineer's question or position. The City of
Nashua representative shall render a decision within 15 calendar days. The City of Nashua's
decision on the matter is final. Any work affected by a conflict, error, omission, or
discrepancy which has been performed by Professional Engineer prior to having received
the City of Nashua's resolution shall be at Professional Engineer's risk and expense. At all
times, Professional Engineer shall carry on the work under this contract and maintain and
complete work in accordance with the requirements of the contract or determination of the
City of Nashua. Professional Engineer is responsible for requesting clarification or
interpretation and is solely liable for any cost or expense arising from its failure to do so.

TERMINATION OF CONTRACT

A. TERMINATION, ABANDONMENT, OR SUSPENSION AT WILL. The City of Nashua, in its
sole discretion, shall have the right to terminate, abandon, or suspend all or part of the
project and contract at will. If the City of Nashua chooses to terminate, abandon, or
suspend all or part of the project, it shall provide Professional Engineer 10 day’s written
notice of its intent to do so.

If all or part of the project is suspended for more than 90 days, the suspension shall be
treated as a termination at will of all or part of the project and contract.

Upon receipt of notice of termination, abandonment, or suspension at will, Professional
Engineer shall:

1. Immediately discontinue work on the date and to the extent specified in the notice.

2. Place no further orders or subcontracts for materials, services, or facilities, other
than as may be necessary or required for completion of such portion of work
under the contract that is not terminated.

3. Immediately make every reasonable effort to obtain cancellation upon terms
satisfactory to the City of Nashua of all orders or subcontracts to the extent they
relate to the performance of work terminated, abandoned, or suspended under the
notice, assign to the City of Nashua any orders or subcontracts specified in the
notice, and revoke agreements specified in the notice.

4. Not resume work after the effective date of a notice of suspension until receipt of
a written notice from the City of Nashua to resume performance.

GC 4 of 13

DPW FLEET MAINTENANCE CITY OF NASHUA, NH TSZRRV PAGE: S

DATE: 08/19/2020 11:27 am.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE: 15-056
ENDING VRS CODE: 999-f99-998 DATE: LAST VEHICLE: 15-056

METER: STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION> AL PERIOD: CURRENT

002 CAB/SHEET METALS 1 6.00 450.80 644.08 5.50% -O807G
O06 = MILLING MACHINE 3 10.00 276.74 3633.26 9810.00 32.51% 9.49563
034 LIGHTING SYSTEM 2 3.60 97.03 112.14 209.14 T.78% 0.18853
065 «HYDRAULIC 2 4.40 408.45 394.44 602,69 4.29% 0.45319
066 «= PREVENTIVE MAINT. 5 34.00 755.95 1044.04 1799,99 15.96% 4.62307
108 SNOW BLOWER WORK 7 54.00 1454.49 2006.23 3460.72 29.53% 3.72058
431 «CUTTING EDGE 1 2.00 54.42 55,69 110.14 0.94% 0,09925
160 ATTACHMENTS 1 4.00 108.32 1073.74 1187.46 40.08% 1.06534

JOFALS: 22 414.80 3018.66 8699.44 Ok 41718.07 100.00% 10.56634

1-d2/RRV PAGE: 1
DATE: OB/18/2020 19:25 a.m.

DPW FLEET MAINTENANCE CITY OF NASHUA, NH

VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000
ENDING VMRS CODE: 999-093-999

VEHICLE; 14-141
VEHICLE: 14-141

DATE: FIRST
BATE: LAST

CUR MTR: 4130.0

YR: 14 MAKE: TRACKLESS

LF MITR: 4430.0

WORK DESCRIR UO) Eos
025 THLE > TRANSFER CASE
025-002-000 «11082019 «= GN 10550 4130 4130 TRANSFER CASE LINK 73.14 54.42 127.56 2.00 JOE S 164 =3
025 TOTAL > TRANSFER CASE 73.14 54.42 127,58
Q32 TITLE > CRANKING SYSTEM
032-001-000 11082019 o0t0550 4136 4130 BATTERIES 69.84 40.82 410.68 1.50 JOES 1 4 = 3
032 TOTAL > CRANKING SYSTEM 69.84 40.82 110.66
Q34 TITLE > HGHTING SYSTEM
034-000-000 «01272017 «= ON07675 2070 2066 LIGHTING SYSTEM 16,95 53.46 69.42 2.00 DAVE 14 3
034-001-000 O2142018 cnoar44 2860 2864 HEADLAMP 84,10 48.96 133,08 2.00 TOML 14 3
034-001-000 07212016 cn0Gsa8 1030 1027 HEADLAMP 7.34 27.08 34.42 1.00 JOHN 14 =°3
034 TOTAL > LIGHTING SYSTEM 107.40 429,52 236.92
085 TITLE > HYDRAULIC
065-000-000 «900792016 on07084 1030 1027 HYDRAULIC 27.62 40.62 68.24 4.50 JOHN 14 = 3
065-005-000 8292018 0009417 3500 3503 PRESSURE LINES 14.43 54.42 68.85 2.00 JOE S 1 4 4
066-023-000 10202018 g00dd61 3500 3503 HYDRAULIC VALVE 104.76 215.28 320.05 8,00 JOHN 14 «3
065-024-000 «af272017 On07a7a 2070 2066 FITTINGS 42,98 46.10 63.08 1,50 DAVE 14 3
065 TOTAL > HYDRAULIC 159,78 350,42 510.21
O66 TITLE > PREVENTIVE MAINT,
066-002-000 05022018 90087139 2910 2914 PM B INSPECTION 152,23 198.32 350.55 8.00 TIM 144 8
086-002-000 «8911182018 9: 0007458 1620 1622 PM B INSPECTION 182.75 189.58 342.43 8.40 TOML 14 8
086-005-000 11082019 0070550 4130 4730 Pi E INSPECTION 297,97 163.26 460.63 6.00 JOE S 144 86
066-005-000 a4742017 on08010 2310 2307 Pi E INSPECTION 122.39 189.68 A207 8.00 DAN 14 8
066-005-000 11002016 o006372 800 758 PM E INSPECTION 48,19 141.78 190.57 6.00 DARYL 41 #4 8B
066 TOTAL > PREVENTIVE MAINT. 773,93 BB272 1656.65
O72 TITLE > SAFETY DEVICES
o79-be0-000 = 01032020 4890010737 4130 4130 SAFETY DEVICES 822.36 217.68 1040.04 8.00 MIKE 14 °3
org TOTAL > SAFETY DEVICES 822.36 217.68 1040.04
#09 TITLE > SNOW BLOWER WORK
109-000-000 10292018 008481 3800 3503 SNOW BLOWER WORK 1630.27 215.28 1846.55 8.00 ED 144 3
108-000-008 02262018 GO0HTé4 2860 2864 SNOW BLOWER WORK 748,00 427.52 575.52 16.00 CHRIS 1¢4 4
108-000-000 O5702017 opdaot1a 2310 2307 SNOW BLOWER WORK 52.57 80,34 192.91 3.00 TOMK 1°4 3

DPW FLEET MAINTENANCE CITY OF NASHUA, NH

VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

109

120
120-000-000
120-000-000
120-000-000
120-000-900
120

134
131-000-300
131

180
160-000-000
160

109-000-000

08162018
08102016
07182015
07112016

12032018

11082017

02062015

TOTAL >

TITLE >

0009371
0007153
0007130
007083
TOTAL >

TITLE >
eonge7s
TOTAL >

TIFLE >
0008415
TOTAL>

o00s410 © 6cd- 01

4-327RRV PAGE: 2
DATE: 08/18/2620 11:25 a.m.

VEHIGLE:: 14-141
VEHICLE: 14-144

STARTING VMRS CODE; 000-000-000 DATE: FIRST

ENDING VMRS CODE: 999-999-999 OATE: LAST
: CUR MTR: 4730.0 YR: 14 MAKE: TRACKLESS DEPT; STREETS
BE G cies LO WORK DESCRIBT OU entee! flag

176.45

SNOW BLOWER WORK 64.94
SNOW SLOWER WORK 1895.78 989,29
MOWER PARTS
2810 2974 MOWER PARTS 624.07 54.42 678,49
1030 1027 MOWER PARTS 446.69 $4.33 547.02
1030 1027 MOWER PARTS 233.19 162.48 395.57
1030 1027 MOWER PARTS 44.97 108,32 143.29
MOWER PARTS 1338.92 419.55 175B.47
CUTTING EDGE
3508 3603 CUTTING EDGE 65.89 S3.24 108.93
CUTTING EDGE 55,69 §3.24 108.93
ATTACHMENTS
2460 2460 ATTACHMENTS 863,82 243,72 107.54
ATTACHMENTS 863.82 243.72 FH107.54

FUEL:

2.00 DARYL 14 3
3,50 JOHN 14 3
6.00 JOHN 1 4 3
4.00 JOHN tf 4 3
2,00 CHRIS 14 °3
$9.00 DARYL 14 3

DPW FLEET MAINTENANCE CITY OF NASHUA, NH TSZRRV PAGES 3

DATE: 08/19/2020 11:25 a.m.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE: 14-441
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 44-144

FER: STANDARD _SUB LS OF VMRS CODES FOR DIVISION> AL PERIGD: CURRENT

SF:

025 TRANSFER CASE 1 2.00 $4.42 73.14 4127.56 4.55% 0.03009
032 GRANKING SYSTEM 1 1.50 46.62 89.84 170,66 1.17% 0.02879
034 = LIGHTING SYSTEM 3 5.00 129.52 107.40 236.92 251% 0.05737
065 HYORAULIC 4 13.00 350.42 159.78 570.21 5.40% 0.12354
086 PREVENTIVE MAINT. § 36.00 882.72 773,93 1656.65 17.53% 0.40173
079 «SAFETY DEVICES 1 8.00 217,68 822,96 1040.04 11.00% 0.25183
109 SNOW BLOWER WORK 4 34.00 899.29 1895.78 2705,07 20.57% 0.67677
120. MOWER PARTS 4 15.50 419.55 4338.92 758.47 18.60% 0.42578
1384 CUTTING EDGE 1 2.00 43,24 55.69 408.93 1.15% 0.02638
460) ATTACHMENTS 1 9.00 243.72 863.82 1107.54 1.72% 0.26817

TOTALS: 25 426.00 3201.38 5160.67 jor: $462.05 700,00% 2,28B63

THE CITY OF NASHUA

Administrative Services
Purchasing Departurent

"The Gate City"

November 20, 2020
Memo #21-061

TO: Mayor Donchess
Finance Committee

SUBJECT:

Vehciles/Trust/FY21CERF

2 Six Wheel Dump Truck Upfit Packages in the amount of $223,754 funded from account 81500

Please see attached communications from Jon tbara, Superintendent of the Street Department, dated November
19, 2020 for project specific details related to this purchase. Below please find a summary of the purchase

approval request:

Item:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

2 Six Wheel Dump Truck Upfit Packages

$233,754
Tenco

161 Streets
81500 Vehciles

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall
exceed $10,000 shall be purchased by formal, written contract from the lowest
responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on September 4, 2019 and the following bids were received:

Vendor Location Amount ; Note

HP Fairfield Pembroke NH $116,477

Viking Cives Lewiston, ME $96,848 | Did not meet bid specification
Donovan Equipment | Londonderry, NH | $113,140

Tenco Barre, VT $111,877

Penway Sales Leominster, MA $118,694

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.

The Board of Public Works (11/19/20 BPW Meeting), the Department of Parks & Recreation, and the Purchasing

Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: Cc O'Conner
J Ibara

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 » Fax (603) 589-3233 |

To:

From:

Re:

C, Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 19, 2020
Jon Ibarra, Superintendent Street Department
Purchase of (2) Six Wheel Dump Truck Upfit Packages

To approve the purchase of (2) 6-Wheel Up Fit Packages from Tenco USA of
Barre, VT for the total purchase price of $223,754. Funding will be through
Department: 161 Street; Fund: Trust; Activity: CERF.

Tenco offer letter

The Street Department went out to bid for upfit packages for two six-wheel dump
trucks in September 2019. Tenco was the lowest qualified bidder with a cost of
$111,877 each. Tenco has offered to hold their price on the upfits for the cab and
chassis to be purchased in FY21.

The bid from Tenco offers a stainless steel body, nose and wing plows with
hitches, power tarp, 7.8 yard stainless steel spreader equipped with a pre-wet
system and a liquid anti-ice system with a 925 gallon tank and 3 booms. All the
equipment will be controlled by a Certified XDS Control System. The package
comes with a 3 year warranty.

The Street Superintendent and Fleet Manager recommend the purchase from
Tenco.

August 20" 2020
City of Nashua, N.H.
Attn: John Stewart
Dear Mr. Stewart,

Tenco Industries is pleased to offer you the following equipment for your consideration;

1. John, Tenco will hold the pricing and honor bid# IFB1005-092719 awarded last year at a
cost of $223,754 for 2 Six Wheel Upfits.

All prices and Freight are F.O.B. Barre, VT.

Thank you for the opportunity to service your fleet,

Greg Murnay

Greg Murray
Sales Representative
Tenco New England Inc.

29 Pitman Road Suite A Barre, VT 05641 Phone 800-451-5014

October 152019
City of Nashua, N.H.
Attn: John Stewart
Dear Mr. Stewart,
Tenco Industries is pleased to offer you the following equipment for your consideration;
1. John, the additional cost for the Stainless Steel frame and leg kit for the 925 gallon Anti-
Ice unit is $4,920.00. The updated cost for each truck would be $111,877.00.
All prices and Freight are F.O.B. Barre, VT.
This Quote is valid for 60 days.

Thank you for the opportunity to quote,

Greg Murray

Greg Murray
Sales Representative
Tenco New England Inc.

29 Pitman Road Suite A Barre, VT 05641 Phone 800-451-5014

Fel eer et we TULARE GIST ae - fee TS NERS SD a

THE CITY OF NASHUA “The Gate City’

Pprnceel Seenices

Parchasine Depurteent

September 4, 2019
INVITATION TO BID

6 WHEEL DUMP TRUCK UP-FITS
IFB2005-092719

The City of Nashua, Division of Public Works, Street Department, is soliciting bids for two (2} new, latest
model, 6 Wheel Dump Bodies, with nose and wing plows and Stainless steel spreader equipped with a pre-wet
system. 4 quantity of two (2) will be purchased. No item is being traded in.

INSTRUCTIONS TO BIDDERS:

The City is now accepting submittals electronically via Bid Express in addition to paper submittals. Please
review the attachments, Sid Express Vendor Guide and Vendor Set-up Guide for more information. If a
BIDDER chooses to submit a paper copy, they must submit in duplicate fone (1) original and one (1} copy} in
sealed envelope(s} or package{s) clearly marked “IFBi005-092719 6 Wheel Dump Truck Up-Fits’. Bids must
be submitted in the format provided and address the item(s) specified in the bid package. Regardless of the
method of submission, bids must be received no later than 3:06 pm on Friday, September 27, 2019, Paper
bids must be sent to Purchasing Department; 229 Main Street; Room f1- Basement Level, ‘Nashua, NH, O03061:"

Bids will be opened and publicly read at that time. Results showing all bidders’ identities and their respective
bid amounts will be available on our website, www.nashuanh.gov, under Services; Bid Opportunities; Bid

Results, (Refer to Document iFB1005- 092719, within twenty-four (24) hours after the opening.

The City of Nashua may reject any or all of the bids on any basis and without disclosure of a reason. The failure
to make such a disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful
bidder against the City of Nashua. The City of Nashua reserves the right to waive any irregularities when the
public interest will be served thereby. The City of Nashua also reserves the right to negotiate any change or
amendment in any bid without soliciting further bids if the action is necessary for the best interest of the City
of Nashua.

Delivery of the Bids shail be at the Vendor's expense. The time of receipt shall be considered when a Bid has
been officially documented by the Department, in accordance with its established policies, as having been
received at the location designated above. The City of Nashua accepts no responsibility for mislabeled mail.
Any and all damage that may occur due te shipping shall be the Vendor's responsibility.

Postmarks or other timestamps will not be accepted in lieu of actual delivery. The firm can use whatever

delivery mechanism it choeses as long as it remains clear that the firm is responsible for submissions prior to
the date and time.

1FB100S-092719 6 Wheel Dump Truck Up-Fits Page | 1