Search

Finance Committee - 11/18/2020 Page 17

Director Cummings

And then, Mayor, I’m sorry, one last point and | just want to answer Mr. Teeboom’s question, | want to make
sure that the change order management fee is the exact same for the guaranteed maximum price at 3.5%.

Mayor Donchess
Ok.

REMARKS BY THE ALDERMEN - None

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:53 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE

NOVEMBER 18, 2020
7:00 PM

To Join Zoom Meeting: https://us 02web.zoom.us/j/82613794838? pwd=Y VNxbFJjINX R50 UxyM Ihy NG4zWINZOT09
Meeting ID: 826 1379 4838
Passcode: 098835

Join by telephone: 1-929-205-6099
Meeting ID: 826 1379 4838
Passcode: 098835

If there is a problem with the audio, please dial 603-821-2049 to advise.

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Vehicles: Police Interceptor Utility (Marked) Funded From FY21 CERF/81500Vehicles in the amount
of $304,124.10

From: Kelly Parkinson, Purchasing Manager
Re: Vehicles: Police Interceptor Utility (Marked) Funded From FY21 CERF/81500 Vehicles in the amount
of $85,002.60

From: Kelly Parkinson, Purchasing Manager
Re: Vehicles: Police Interceptor Utility (Marked) Funded From FY21 CERF/81500 Vehicles in the amount
of $59,372.93

From: Kelly Parkinson, Purchasing Manager
Re: — Protective Clothing & Equipment Funded From FY21 Operating Budget/61110 Protective Clothing in
the amount of $25,848.70

UNFINISHED BUSINESS
NEW BUSINESS — RESOLUTIONS

R-20-093
Endorsers: Mayor Jim Donchess
Alderman-at-Large Ben Clemons
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman Linda Harriott-Gathright
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Skip Cleaver
Alderman-at-Large Lon Wilshire
APPROVING THE GUARANTEED MAXIMUM PRICE AMENDMENT FOR THE PERFORMING
ARTS CENTER

NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT
REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

THE CITY OF NASHUA “The Gate City"

Adwunistrative Services
Purchasing Department

November 12, 2020
Memo #21-045

TO: Mayor Donchess
Finance Committee

SUBJECT: Vehicles: Police Interceptor Utility (Marked) Funded From FY21 CERF/81500 Vehicles
Please see attached communications from Karen Smith, Buisiness Office Manager, dated November 9,

2020 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: 2021 Ford Police Interceptor Utility AWD Vehicles (Marked) — Qty 7
Value: $304,124.10
Vendor: MHQ Vehicles, Equipment & Gear

Department: 150 Police Department
Source Fund: 81500 Vehciles

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

The Police Department, and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Smith

229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233

NASHUA POLICE

DEPARTMENT Date: 9 November 2020

Intradepartmental Communication

To: Kelly Parkinson, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace seven 2018 Ford Interceptor Utility marked
vehicles with the 2021 Ford Police Interceptor utility vehicles. The vehicles will replace the following
vehicles which are on the F¥2021 CERF replacement schedule.

YEAR UNIT# PLATE # | MAKE/MODEL VIN# MILEAGE AS
OF 9-18-20

2018 8 MP6468 Ford Interceptor IFM5K8AR2JGA37129 82,835
2018 9 MP6469 Ford Interceptor IFM5K8AR9JGA37127 82,243
2018 1h MP64611 Ford Interceptor IFMSK8AR5JGA37125 83,127
2018 12 MP64612 Ford Interceptor IFMSK8AR9JGA37130 86,488
2018 17 MP64617 Ford Interceptor IFM5K8AR1IJGA37123 89,222
2018 18 MP64618 Ford Interceptor IFMS5K8AR7JGA37 126 97,441

2018 19 MP64619 Ford Interceptor IFM5K8AR0JGA37 128 86,087

Pursuant to NRO 5-84 {A) (3), the replacement vehicles will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #+GBPC2019/2020.

A quote from MH@ is attached for your review showcasing the features and options of the new vehicles
and the associated costs and trade-in allowance.

The Nashua Police Department and Fleet Supervisor recommend the purchase in the amount of
$304,124.10 from M-H-Q, Inc. Municipal Vehicles, Marlborough, MA.

Sincerely,

Karen A. Smith
Business Manager

cc: David Fredette

17.

18.

19.

upgrading, demotion, transfer, recruitment, advertising, layoff, termination, rates of pay,
or other forms of compensation and selection for training, including apprenticeship.

Without limitation of the foregoing, Professional Engineer's attention is directed to “Title
41“Public Contracts and Property Management” C.F.R. Subtitle B “Other Provisions
Relating to Public Contracts” Section 60 “Office of Federal Contract Compliance
Programs, Equal Employment, Department of Labor” which, by this reference, is
incorporated in this contract.

Professional Engineer agrees to assist disadvantaged business enterprises in obtaining
business opportunities by identifying and encouraging disadvantaged suppliers,
consultants, and sub consultants to participate to the extent possible, consistent with their
qualification, quality of work, and obligation of Professional Engineer under this contract.

In connection with the performance of work under this contract, Professional Engineer
agrees not to discriminate against any employee or applicant for employment because of
race, creed, color, national origin, sex, age, or sexual orientation. This agreement includes,
but is not limited to, the following: employment, upgrading, demotion or transfer,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.

Professional Engineer agrees, if applicable, to insert these provisions in all subcontracts,
except for subcontracts for standard commercial supplies or raw materials. Any violation
of any applicable provision by Professional Engineer shall constitute a material breach of
the contract.

ENDORSEMENT Professional Engineer shall seal and/or stamp and sign professional
documents including drawings, plans, maps, reports, specifications, and other instruments
of service prepared by Professional Engineer or under its direction as required under the
laws of the State of New Hampshire.

ASSIGNMENT, TRANSFER, DELEGATION, OR SUBCONTRACTING Professional Engineer
shall not assign, transfer, delegate, or subcontract any rights, obligations, or duties under
this contract without the prior written consent of the City of Nashua. Any such assignment,
transfer, delegation, or subcontracting without the prior written consent of the City of
Nashua is void. Any consent of the City of Nashua to any assignment, transfer, delegation,
or subcontracting shall only apply to the incidents expressed and provided for in the written
consent and shall not be deemed to be a consent to any subsequent assignment, transfer,
delegation, or subcontracting. Any such assignment, transfer, delegation, or subcontract
shall require compliance with or shall incorporate all terms and conditions set forth in this
agreement, including all incorporated Exhibits and written amendments or modifications.
Subject to the foregoing provisions, the contract inures to the benefit of, and is binding
upon, the successors and assigns of the parties.

CITY INSPECTION OF CONTRACT MATERIALS'~ The books, records, documents and
accounting procedures and practices of Professional Engineer related to this contract shall
be subject to inspection, examination and audit by the City of Nashua, including, but not
limited to, the contracting agency, the Board of Public Works, Corporation Counsel, and,
if applicable, the Comptroller General of the United States, or any authorized
representative of those entities.

GC 9 of 13

MHG

VEHICLES @ EQUIPMENT § GEAR

CUSTOMER

Contact Name: —_Brian Sojka Date: 10/22/2020
Company/Dept:; Nashua NH Police Dept. Valid For: 60 days

Street Address: 0 Panther Dr Customer #: 12051

City, State, Zip: Nashua, NH 03062 Contract: GBPC

Phone: (603) 594-3624 Sales Rep: Kris Wright

Email: SojkaB@nashuapd.com Patrol/Marked SUV

Please find below a budget quote for 2021 Ford Police Interceptor Utility AWD per the Greater Boston
Police Council Contract RFP # GBPC 2020/2021 - Law Enforcement Equipment Ford

Vehicle:

CONTRACT LINE

REFERENCE Obl elie eae el UNIT PRICE Ouk a EXTENDED PRICE
2021 Ford Utility Police Interceptor - Optional Engine: (998)
3.3L V6 Direct-Injection Gasoline (FFV}- 10 Speed Automatic
Transmission - Heavy Duty 18" Steel Wheels Small Chrome
Center Hub Caps- Heavy Duty Vinyl Flooring - Ist Row Police
an Grade Cloth Dual Front Bucket Seats (Driver's Side Six Way . 3250/00! Sanic 33,550.00
Power Seat; Passenger side Manual} - 2nd Row Vinyl 60/40 Spiit
Bench Seats - 3 Year 36,000 mile Bumper to Bumper Warranty- 5
Year 100,000 mile Drivetrain Warranty
LK Exterior Color: Dark Blue 5 = 1 5 :
Global Lock / Unlock feature (Door-panel switches will
18D lock/unlock all doors and rear liftgate. Eliminates the overhead S - 1 5
console liftgate unlock switch)
87R Rear View Camera (Mirror Display) S - 1 5 :
153 License Plate Bracket - Front S - 1 5 -
52T Trailer hitch wiring - Class Ill S 78.00 1 $ 78.00
43D Dark Car Feature — Courtesy lamp disable when any door is $ 25,00 1 $ 25.00
opened
51R Spot Lamp - Driver only (Unity LED} $ 387.00 1 5 387.00
549 Mirrors - Heated Side View $ 59.00 1 5 59.00
Hidden Door-Lock Plunger -inc: rear-door controls inoperable
52P {locks, handles and windows) Locks/windows operable from $ 157.00 1 {5 157.00
driver's door switches
76R Reverse Sensing s 270.00 1 5 270.00
Standard Hands Free/ Bluetooth $ : 1 [$s :
Standard Trailer hitch - Class ill $ - 1 $45 -
VEHICLE TOTAL: 5 34,526.00

MHQ Quote - 2021 Ford tnterceptor-Patro! Page 1of 4

Contract Equipment:

coy eames
REFERENCE

LINE DESCRIPTION

Custom paint two color: Bottom of vehicle (DX} Dark Blue

UNIT PRICE Orne

EXTENDED PRICE

i 2,495.00] 1 ,495,
Paint Metallic, Top of vehicle (LS) Ice Blue Metallic $ > Sees
Package B Nashua Graphics Package & Installed Customer Supplied Shields | $ 550.00] 1 5 §50.00
FLEETKEY Fleetkey at dealer 5 190.00; 1 5 190.00
Whelen (2) LED Vertex hideaway system, model # VTX609-2
287 mounted in headiight corners - White > cease) ee 250.00
Labor Hour |Activate Factory Headlight flasher: "Wig Wag" 5 108.00; 1 S 108.00
Whelen Liberty Il WC Lightbar |B8/2BBBB 48"/54" with full Dual
Color Ultra high intensity with 14 dual color Super LED modules,
5 LR11 LED Alley lights, dual LR11 LED takedown lights and mount > 2,460.00) 1 > Cee
kit. - B/W Front; 8/A Rear
Whelen Super LED ION series lights, one pair model # TLIB - Blue 4
OO} 1 ;
105 Mounted on Bottom of Liftgate ° 295 . eae
Whelen (2) LED Vertex hi , | # -
287 elen ( ) i. ex hideaway system, model # VIX609-2 $ 250.00! 1 $ 250.00
mounted in tail lights- Red
382 aoa model # SA315P 123DB speaker, composite with $ 240.00] 1 $ 240.00
mounting bracket
Pro-gard 4700RPSP Series, Space Saver Standard Prisoner
481 Transport Partition, Passenger % Sliding Poly Window part# $ 995.00} 1 45 995.00
PRPSP4700UINT20A
Pro-gard Rear Window Armor Pair, %" Poly Window Barrier (for
1 : ;
519 use with 0.E.M. door panels only} part# WBP47NPUINT20 > 320.00) 1 > 320.00
- - El ics R
LOFTPIU20EC cee Ford poles Utility/Explorer Loft Electronics Rear Cargo A 850.001 1 $ 850.00
Ceiling Equipment Tray
Havis Vehicle Specific Angled Console for 2020 Ford Interceptor
-VS-1012-INUT 25. 1
CVS-1012 Utility 22" Console model # C-VS-1012-INUT > 928.00 ° 925.00
817 Havis Dual internal cup holder model # C-CUP2-I S 45.00; 1 § 45.00
736 _ Armrest, console top mount flip up style model # C-ARM- é 115.00/ 1 é 115.00
MMSU1 Magnetic mic clip model # MMSU1 5 41.00) 2 $ 82.00
1078 Tremco Police Package model # CX Automatic, anti-theft systems] $ 175.00} 1 |S 175.00
1429 Transfer electric shotgun rack (trunk mount or cage mount } (per 6 75.00] 1 $ 75.00
weapon}

Labor Hour _|Transfer Charge Guard 5 108.00] 0.5 |$ 54.00
1398 Transfer 2-way radio and front mount antenna 5 235.00] 1 |S 235.00
1400 Transfer Second 2-way radio 5 235.00] 1 =| 5 235.00

Labor Hour Transfer GPS System 5 108.00] 1 5 108.00
1407 Transfer Whelen Carbide Siren System 5 175.00] 1 $ 175.00
1439 Transfer radar system $ 150.00] 1 |5$ 150.00

MHQ Quote - 2021 Ford Interceptor -Patrol Page 2 of 4

Hint On-Dash Tablet and Keyboard Mount. Tablet Mount with
Single Arm, Double Pivot, and G.R.I.P. Tilt/Swive! with Adaptor
TM$126PIU20 |Plate. Keyboard Mount with Double Articulated Arm, G.R.LP. 5 595.00, 1 {S$ 595,00
Tilt/Swivel and Keyboard Tray for Ford POLICE INTERCEPTOR
UTILITY (2020}
Install Customer Supplied Computer components with new Hint
325.00] 1 25.
1430 Mount for Patrol PC and headrest printer ° ° 329.00
" i li | f
3SRCCOCR ee 3" round cargo light on headliner panel between front A 98.00! 1 5 98.00
seats with rocker switch
1948 Vent Shades- 4 doors 5 95.00} 1 |S 95.00
EQUIPMENT TOTAL: 5 12,090.00
Non-Contract Equipment:
PART NUMBER LINE DESCRIPTION UNIT PRICE QTY. EXTENDED PRICE
Pro-gard Rear Transport Seats With Outboard Seat Belts
$4702UINT200SB |Standard Transport Seat w/ Poly Window Cargo Barrier, and 5 1,550.00) 1 $ 1,550.00
Outboard Seat Belts part# S4702UINT200SB
FP47UINT20 ‘| Pro-gard Charcoal Grey ABS, Floor Pan part# FP47UINT20 5 225.00] 1 S 225.00
Transfer Life Hammer $ : $ :
Whelen coversion kit to transfer 8 module Whelen RST from a
CONVERTRST {2016-2019 Ford Interceptor Utility to a 2020 Ford Interceptor 5 139.30) 1 S 139.30
Utility P/N: 01-0488323-09, 11-288610-007 11-288611-007
Labor hour Labor to convert and transfer Whelen rear Inner Edge RST 5 108.00} 2 5 216.00
EQUIPMENT TOTAL: $ 2,130.30
Vehicle Equipment Total: | $ 48,746.30
ea LINE DESCRIPTION UNIT PRICE QTY. EXTENDED PRICE
Number of Vehicles to be purchased 5 48,746.30] 7 5 341,224.10
Trade Unit # 8 2018 Ford Interceptor Utility with greater than 80K miles] $ (5,300.00)] 1 S (5,300.00)
Trade Unit # 9 2018 Ford Interceptor Utility with greater than 90K miles] $ (5,300.00)} 1 $ (5,300,00)]
it #11 2018 Ford Int tor Utility with h
Trade vm ord Interceptor Utility with greater than 90K é (5,300.00)! 1 $ (5,300.00)
it# 122 F ility with ter than 90K
Trade oe 018 Ford Interceptor Utility with greater than $ (5,300.00) 1 $ (5,300.00)
it #17 ility wi 80K
Trade van 2018 Ford Interceptor Utility with greater than $ (5,300.00)] 1 A (5,300,00)
Unit # 18 2018 Ford Int tor Utility with h
Trade ane ord Interceptor Utility with greater than 90K $ (5,300.00) 1 § (5,300.00)
, Ford | oe
Trade al # 19 2018 Ford Interceptor Utility with greater than 90K $ (5,300.00)! 1 5 (5,300,00)
miles
$ s
GRAND TOTAL: s 304,124.10

MHQ Quote - 2021 Ford Interceptor - Patrol

Page 3 of 4

TERMS AND CONDITIONS

“This quote is valid for 60 days. Any purchase orders or approved quotes received outside of this date will be subject to price adjustments. By signing this quote, the
customer is agreeing to pay, in full, for all items listed above. Any requests for changes, modifications, replacements, removals or additional items may be subject to
additional fees and/or adjusted delivery dates.

M.G.L. ¢.30B applies to the procurement of all commodities quoted. Contract items have been collectively purchased pursuant to M.G.L. c 30B sec. 1¢ and M.G.L. ¢.7 sec.
228. The governmental body is responsible to determine the applicability of M.G.L. ¢ 30B to off contract items, including, but not limited to off contract items that have
already been properly procured under M.G,L. ¢ 3068 sec. 1c and M.G.L. c. 7 sec. 22A {purchases from a vendor on a contract with the Commonwealth), other contracts
procured under M.G.L. ¢ 30B sec 1c and M.G.L. c.? sec. 22B, or any M.G.L. c. 30B contract between the vendor and the jurisdiction. All off contract items must be procured
under M.G.L. c. 30B.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only terms and
conditions applicable to any and all purchases by Buyer from MHQ, Any additional and/or different terms and/or conditions printed anywhere including on, or with, Buyer's
order shall be inapplicable in regard to any purchase by Buyer from MHQ.

ORDER ACKNOWLEDGEMENT

By signing this document you are agreeing to the above terms and conditions of this order from MHQ, Inc.

x

PRINT NAME

TITLE

x x

SIGNATURE DATE

MHQ Quote - 2021 Ford Interceptor - Patrol Page 4 of 4