To:
From:
Re:
A. Motion:
Attachment:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: August 23, 2018
Jeff Lafleur, Superintendent
Solid Waste Department
Landfill Gas Management Suite
To renew Sanborn Head and Associates, Inc. (SHA) Landfill Gas Management
Suite (LFGMS) service for 3 years from FY19 to FY21 in an amount not to
exceed $12,000 per year; pending finance approval. Funding for this service is
found through: Department: 168 Solid Waste; Fund: Solid Waste; Account
Classification: 53 Professional & Technical Services.
Sanborn Head and Associates proposed scope of services.
The Solid Waste Department has utilized Sanborn Head’s Landfill Gas
Management Suite, a web-based program, since 2009 to collect analyze, report,
and monitor landfill gas data from the Four Hills MSW and Phase I/II landfills. ©
The features of this program allow landfill gas data to be uploaded into a single
database for ease of access and analysis. The program can also generate gas
concentration maps, and e-mail notifications of regulatory exceedances and
corrective action deadlines. Data from landfill surface emission scans is also
uploaded into the program. This program has become an essential tool for
compliance with the landfill’s solid waste and air emissions permits, and for
monitoring the operation of the landfill gas collection system.
Per NRO Sec 5-84 (A)(7), “Purchases under extensions of contracts when no
increase exceeds 10% per year.” We are seeking your approval to extend the
City’s annual agreement with Sanborn Head and their LFGMS software. The
annual fee is $12,000, which has been the cost since 2009, billed at $3,000.00 per
quarter. The annual fee includes upgrades and maintenance of the program for
the Four Hill’s facility, and training and support services.
