Vendor Agreement Detail Report
CITY OF NASHUA, NEW HAMPSHIRE
8/15/2018
30 SKATEBOARD PARK
Minors DXR
771.650
54827
MO 12 oy? __ 659.64
659.64
@ THE CITY OF NASHUA
Financial Services
"The Gate City"
Purchasing Department
August 30, 2018
Memo #19-051
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: | PURCHASE OF ONE (1) AMERICAN 511 SNOW PLOW AND CONTROLS (VALUE:
$20,355)
DEPARTMENT: 169 WASTEWATER; FUND: WERF
Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated August 23, 2018 for the information related to this purchase.
Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.
The Superintendent Wastewater Department, the Board of Public Works (August 23, 2018 meeting) and
the Purchasing Department recommend the approval of this purchase in an amount of $20,355 to
Howard P. Fairfield of Pembroke, NH.
Respectfully,
Iban Kooken
Purchasing Manager
Cc: D Boucher L Fautuex
229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233
To:
From:
Re:
D. Motion:
Attachments:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: August 23, 2018
David Boucher, Superintendent
Wastewater Department
Purchase of an American 4511 Snow Plow and Controls
To approve the purchase of an American 4511 PISA Snow Plow and Controls
from Howard P. Fairfield in Pembroke, New Hampshire for $20,355 pursuant to
the attached quote and sole source letter. Funding will be through Department:
169 Wastewater; Fund: WERF; Account Classification: 81 Capital.
Quote and Sole Source Letter.
The purchase of this plow will allow new truck #4 to clear snow from the
Wastewater Plant and pump stations during snow events. The plow hitch will be
fabricated and installed by the fleet department welder; the controls will be
installed by the fleet mechanics. This plow is identical to the plows used by the
Street Department for winter operations and will further allow fleet
standardization.
, THE CITY OF NASHUA “The Gate Cy"
Division of Publee Works
Street Depariment
Memorandum
Date: August 9, 2018
To: Dan Kooken, Purchasing Manager
From: John Stewart, Fleet Manager
Cc: David Boucher, Wastewater Superintendent
Subject: Sole Source Purchase for Wastewater Equipment
Attached is a quote from Howard P. Fairfield to purchase an eleven
foot power angle plow with joystick controls to be mounted on the
proposed new 6 Wheel Catch Basin Cleaner Truck.
The purchase is based off the identical plows utilized by the Street
Department; this will continue the standardization of the fleet and
reduce the different types of parts necessary for stocking.
The plow is an American 4511 Manufactured by Everest and only sold by
Howard P. Fairfield in New Hampshire.
The purchase will be cash and carry; the fleet mechanics will be
installing the controls and the welder fabricating the plow hitch.
Please issue a purchase order for the quoted amount.
Any questions call 589-4714
9 Stadium Drive e Nashua, New Hampshire 03062 « Phone (603) 589-4750 « Fax (603) 594-3396
we
Spear erty
NEW HAMPSHIRE
94 Sheep Davis Rd
Pembroke, NH 03275
P; (603) 225-9576
F: (603) 228-5246
SOLD 70:
CITY OF NASHUA CHP
ATTN ACCOUNTS PAYABLE
PO BOX 2019
NASHUA NH 03061-2019
Sales Quote
IMPORTANT: All invoices are due and payable in U.S. Dollars in Guadalupe County, Texas, or
where indicated below. No goods to be returned without our written permission. Goods must be
retumed transportation charges pre-paid. A handling charge will be made on all returned goods.
LATE CHARGE: A late charge of 1.5% of any past due balance of the dealers account as of the
last day of the month will be billed as of the 15th day of the following month if payment has not been
teceived by that date.
CUSTOMER NO 826848 TERRITORY 393 (PAGE 1 of 1
ORDER DATE 06/20/2018 CUSTOMER PO (79328Kaulbach
QUOTE DATE 06/25/2018 SHIPPED VIA
SALES ORDER 4997286-SQ | FREIGHT TERMS |FCA FACTORY- FRT ARRANGED &
FCI PREPAID, TRANSFER AT ORIGIN
PAYMENT TERMS Net 30 Days(Override}/Invoice ICODE 002
DELIVERY INSTRUCTIONS:
| REQUESTED SHIP DATE [06/20/2018
SHIP TO:
CITY OF NASHUA CHT
229 MAIN ST
NASHUA NH 03061
DESCRIPTION REMARKS
to function plow.
“(hydraulic lines not included)**
“*cash and carry’*
cutting edge with cover plate, curb shoes, 1/4" moldboard, 10" caster wheel.
--American 4511 PiSA Nashua Spec plow. 45" tall, 11' wide. includes, extended oscillator bar, steel shoes with 15 degree moldboard, carbide
--Includes Rexroth single joystick control for plow, Rexroth M4 valves with enclosure, commercial front mount gear pump, and ail cables needed
Install will share hydraulic tank with Stetco unit.
PICK SLIPH! QUANTITY | LIST BIsc | EXTENDED
ITEM NUMBER BRANCH | DESCRIPTION LOT/SERIAL SHIPPED | PRICE % AMOUNT
4511SISA-010208HPF | 9958 45715ISA STEEL REV PLOW MLDED 1 20,355.00 0 20,455.00
R NET DUE CASH DISC. iF PAID BY SUB-TOTAL 20,355.00
Ee 20,355.00 0.00 07/25/2018 FREIGHT & HANDLING 6.00
a SALES TAX 5.00
R TOTAL(USD} 20,355.00
5 PREPAID AMOUNT
IMPORTANT: Alamo Group or affillates (Alamo Group) shall not be liable to any person for any claim for injuries or damages which claim for injuries or damages
arises out of or which results from the repair of this product by 4 person ar firm other than Alamo Group. Repair parts are intended for use only an equipment
manufactured or sold by Alamo Group.
THE CITY OF NASHUA
Financial Services
"The Gate City"
Purchasing Department
August 30, 2018
Memo #19-052
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: PURCHASE OF ONE (1) 950T13 CATCH BASIN CLEANER (VALUE: $126,923)
DEPARTMENT: 169 WASTEWATER; FUND: WERF
Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated August 23, 2018 for the information related to this purchase.
Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.
The Superintendent Wastewater Department, the Board of Public Works (August 23, 2018 meeting) and
the Purchasing Department recommend the approval of this purchase in an amount of $426,923 to
Howard P. Fairfield of Pembroke, NH.
Respectfully, .
wr . o
Dan Kooken
Purchasing Manager
Cc: D Boucher L Fautuex
229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233
To:
From:
Re:
Motion C:
Attachments:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: August 23, 2018
David Boucher, Superintendent
Wastewater Department
Purchase of a Stetco 950T13 Catch Basin Cleaner
To approve the purchase of a Stetco 950T13 Catch Basin Cleaner from Howard P.
Fairfield in Pembroke, New Hampshire for $126,923 pursuant to the GBPC
(Greater Boston Police Council) contract 2018 pricing. Funding will be through
Department: 169 Wastewater; Fund: WERF; Account Classification: 81 Capital.
Quotes and Specification Sheets.
The Wastewater Department has previously had a dedicated catch basin cleaning
truck. Truck #4 is a 1988 International Six Wheel Dump with a Stetco Catch
Basin Cleaning System mounted to the truck. The truck was dedicated solely for
the purpose of cleaning debris from the storm catch basins and culverts around the
City. It has been parked and out of service for the last 9 years due to extreme
corrosion and extensive repairs necessary for continued operation.
The Vactors have been used in urgent circurnstances with partial success cleaning
catch basins but unsuccessful with culverts and drainage filled with large
branches and/or debris; a mechanical claw such as the Stetco unit has would be
highly beneficial in all aspects.
Sales Quote
ae IMPORTANT: All invoices are due and payable in U.S. Dollars in Guadalupe County, Texas, or
NEW HAMPSHIRE where indicated below. No goods to be returned without our written permission. Goods must be
» returned transportation charges pre-paid. A handling charge will be made on all returned goods.
94 Sheep Davis Rd LATE CHARGE: A late charge of 1.5% of any past due balance of the dealers account as of the
Pembroke, NH 03275 last day of the month will be billed as of the 15th day of the following month if payment has not been
P: (603) 225-9576 received by that date.
F: (603) 228-5246 CUSTOMER NO 826846 TERRITORY 393 PAGE 1 of 2
ORDER DATE 04/26/2018 CUSTOMER PO 79328Kaulbach
QUOTE DATE 07/17/2018 SHIPPED VIA
SALES ORDER 4934705 - SQ FREIGHT TERMS [FCA FACTORY- FRT ARRANGED &
FCI PREPAID, TRANSFER AT ORIGIN
PAYMENT TERMS Net $0 Days(Overridey/ Invoice ICODE c02
DELIVERY INSTRUCTIONS:
TREGUESTED SHIP DATE (04/26/2018
SOLD TO: SHIP TQ:
CITY OF NASHUA CHP CITY OF NASHUA CHT
ATTN ACCOUNTS PAYABLE 9 STADIUM DR
PO BOX 2018 NASHUA NH 03062
NASHUA NH 03061-2019
DESCRIPTION/REMARKS
““GBPC 2018 Contract Pricing**
--950T13 CATGH BASIN CLEANER
7' GO" Retracted boom length
2-Piece boom extends and retracts hydraulically frorn 7’ 0" to 13°
Hydraulic boom extender
2,600 Ibs. - Winch single line lifting capacity
250 F.P.M. - Winch line speed
2,850 Ibs. - Boom lifting capacity at 17°
4,130 lbs. - Boom lifting capacity at 10°
8,260 lbs. - Boom lifting capacity at 5°
85" Height above frame with hose reel (travel)
35° Maximum reach below ground (standard)
Loader - telescopic boom
Loader base has 3-point suspension design
Fail-safe hydraulic planetary winch
Lift cylinder and rod equipped with ball bushings
Control valves and valve bracket with dual controls
Open center hydraulic system
All necessary hose and fittings
Two hose reels with no less than 60' of 2" ID 2-wire rubber covered hoses
Hose blocks, relief valves, etc.
Paint: Axalta Imron Elite--single color. Valve bank, cylinders, and hose reels painted black
Electric throttle control
Grease manifold for upper and lower portion of single bronze bushing and swing rack back-up
Bushing.
37 Gallon special heavy duty oil tank with baffles
Body dumping from both sides of vehicle
Body dumping safety device
Boom up alarm
Choice of 200° or 370° rack and pinion rotation
Standard mast fits cab height up to 62" from top of frame to top of cab (for cab heighi over
62" see Tall Mast Option. Most cabs require Tall Mast}
A NET DUE CASH DISC. IF PAID BY SUB-TOTAL $26,923.00
a 126,923.00 0.00 oaie/2018 FREIGHT & HANDLING 0.09
A SALES TAX 0.00
R TOTAL(USD) 126,923.00
5 PREPAID AMOUNT
IMPORTANT: Alamo Group or affiliates (Alamo Group) shall nat be liable to any person for any claim for injuries or damages which clairn for injuries or damages
arises out of or which resutis from the repair of this product by a person or firm other than Alamo Group. Repair parts are intended for use only on equipment
manufactured or sold by Alamo Group.
Sales Quote
ne IMPORTANT: All invoices are due and payable in U.S. Dollars in Guadalupe County, Texas, or
NEW HAMPSHIRE where indicated below. No goods to be returned without our written permission. Goods must be
‘ retumed transportation charges pre-paid. A handling charge will be made on all returned goods.
94 Sheep Davis Rd LATE CHARGE: A late charge of 1.5% of any past due balance of the dealers accaunt as of the
Pembroke, NH 03275 last day of the month will be billed as of the 15th day of the following month if payment has not been
P: (603) 225-9576 received by that date.
F: (603) 228-5246 CUSTOMER NO 826846 TERRITORY 393 PAGE 2 of 2
GROER DATE 64/26/2018 CUSTOMERPO {79328Kaulbach
QUOTE DATE 67/17/2018 SHIPPED VIA
SALES ORDER 4§34705 - SQ FREIGHT TERMS |FCA FACTORY- FRT ARRANGED &
FCI PREPAID, TRANSFER AT ORIGIN
PAYMENT TERMS Net 30 Days(Override)/Invoice CODE 002
DELIVERY INSTRUCTIONS:
[REQUESTED SHIPDATE [04/26/2018
SOLD TO: SHIP TO:
CITY OF NASHUA CHP . CITY OF NASHUA CHT
ATTN ACCOUNTS PAYABLE 9 STADIUM DR
PO BOX 2019 NASHUA NH 03062
NASHUA NH 03061-2019
~TALL MAST
*For cab heights over 62" from top of frame to top of cab--REQUIRED FOR MOST TRUCKS
--MANUAL BOOM EXTENSION
4 Manual pull-out boom extension for 17'6" total boom fength
--PTO- PUMP AND HYDRAULICS FOR CATCH BASIN CLEANER-REQUIRED
--BASIN CLEANER DEBRIS BODY CHOICES-- 201 2B STAINLESS STEEL
10° Basin Cleaner Body
Gauge sides and ends (30° }
7 Gauge one-piece floor w/2" radius corners
7 Cubic yard capacity
126" Long x 84" wide side and end height
Water tight tailgate gasket
Full perimeter splash shields
Class 56 hoist with OSHA safety prop
Two (2) sets separate levers for identical operation of sectional control valve for body hoist
Cylinder, located on both sides of vehicle
--13.5"" Diameter orange peel bucket (die stamped) (P/N 51718174}
--18"x18"x60" Aluminum tool box
--Hydraulic operated up and down stabilizers with 8' fixed span
--370 Degree swing with removable front becom rest
--Basket for bucket up to 12°x17"
--Low pressure wash down. 2.1GPM @ 1500psi. Hydraulic driven pump with 50 gallon poly tank, 20° hose reel and gun.
--10' Long handie spade with brackets installed on body.
--Radio remote controlled - fully properiional
Installed on customer supplied chassis. Chassis must be 33K GVW or greater with 108" C/A and PTO provisions on transmission.
PICK SLIP#/ QUANTITY | LIST pisc | EXTENDED
ITEM NUMBER BRANCH | DESCRIPTION LOTISERIAL SHIPPED | PRICE % AMOUNT
SEWERHPF 9956 814 HPF - SEWER & WATER 4 426,923.00 0 26,923.00
R NET BUE CASH DISC. IF PAID BY SUB-TOTAL 426,923.00
7 426,923.00 6.00 0g/iG/2018 FREIGHT & HANDLING 8.06
h SALES TAX 8.00
R TOTAL(USD) 126,923.00
s PREPAID AMOUNT
IMPORTANT: Alamo Group or affiliates (Alamo Group) shall not be labile to any person for any claim for injuries or damages which claim fer injuries or damages
arises out of or which rasults from the repair of this product by a person or firm other than Alamo Group. Repair parts are intended for use only on equipment
manufactured cr sold by Alamo Group.
THE CITY OF NASHUA “The Gate City
Financial Services
Purchasing Department
August 30, 2018
Memo #19-053
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: | PURCHASE OF ONE (1) 2019 HV507 — 6 WHEEL CAB & CHASSIS TRUCK (VALUE:
$85,950)
DEPARTMENT: 169 WASTEWATER; FUND: WERF
Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated August 23, 2018 for the information related to this purchase.
Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.
The Superintendent Wastewater Department, the Board of Public Works (August 23, 2018 meeting) and
the Purchasing Department recommend the approval of this purchase in an amount of $85,950 to
Howard P. Fairfield of Pembroke, NH.
Re a,
. . fg
| é Le
an Kooken
Purchasing Manager
Cc: D Boucher L Fautuex
229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (608) 589-3233
