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Finance Committee - 12/16/2020 Page 5
Director Marchant

The Mine Falls Project has ...

Alderman Klee

Has the potential for 5.

Ms. Chisolm

That’s a three megawatt project.

Alderman Klee

3 megawatts OK. And we do use the power of this, correct? The megawatts power falls within the State’s
guidelines of allowing us to, without having to do any extra Legislation?

Ms. Chisolm

We sell the power. We sell the power from both of those projects.

Alderman Klee

OK.

Director Marchant

To answer your question Alderman, yes, this project is net metered and so the profit from this project is
significantly higher. So for example, we sell this energy | don’t the rate — we sell this energy closer to 8 or 9
cents; whereas the Mine Falls Dam, because it is over the 1 megawatt limit, that is in a long-term contract
where we sell the power for about .4 7% cents. So we get almost double for the same power produced out of
Jackson, even though it produces significantly less power.

Alderman Klee

Thank you. So this is important, | mean, right at this point we are probably still paying for more than what
revenue is coming in but in potential lifetime this is extremely important as far as revenue and so on, is it not,
correct?

Director Marchant

Yes that is absolutely true, yes.

Alderman Klee

Good. Thank you so much | appreciate it.

Mayor Donchess

Anyone else.

Alderwoman Lu

Mayor, hi, it’s Elizabeth Lu.

Finance Committee - 12/16/2020 Page 6

Mayor Donchess

Alderwoman Lu?
Alderwoman Lu

Thank you so my question is just — this is $2.6 million dollar purchase and | just wondered. | think the
paperwork said it did not go out to bid. And | understand the paperwork said that they are the only qualified
person in the area. But it also made a reference to the Ordinance and the Ordinance gives like | don’t know 10
different reasons why bidding is not needed in this case. And I’m not sure which of those 10 reasons you know
this one qualifies?

Director Marchant
Maybe | can ask Kelly to address that one?
Ms. Parkinson

Yeah the Ordinance that we used was that it is essentially a sole source, because there isn’t another vendor
that qualifies in our region to perform the work.

Alderwoman Lu
And | just wondered, how do we know that if we don’t put it out for bid?
Director Marchant

| think that that’s a fair question. | can try and give a little bit there if that would be helpful. So we have been
working on this project to get it to this point for 3 years. We put out the actual purchase of the turbine went out
to bid and we got 4 bids back from 4 different companies. In that process, the hydroelectric, and so those bids
went out nationally and internationally and the one we chose has a headquarters in Boston but it is actually
manufactured in Czech Republic. This industry is small in New England; out west there’s a lot more
competition. There’s very few people who can do this specialized work.

So we work very closely with our operator, Essex, who has multiple dams in the New England Region and
knows who the players are and who are not. And we also work very closely with HL Turner and John Levine
who many of you have seen help us talk about the dams and these studies over time. They know this field
inside and out and they are the ones who we talk to about who could possibly do this work. And that’s how we
know that they really are the only one in this region. We'd be pulling from significantly outside of this region to
open it up further. And | do think it’s also important to point out to the public that Bancroft recently did a
project, not similar, but one that did involve coffer dams somewhat similar for Pennichuck and it was out to bid,
they were the lowest bidder for Pennichuck. They came in on budget and on schedule and Pennichuck had
nothing but good things to say with working with them. So it isn’t that, you know, we just — they are not just out
there. We did ask for references and we did follow this up as well.

Alderwoman Lu
Thank you for answering that. That explains very well to me but | wanted to ask the question. Thank you.

Mayor Donchess

Thank you very much. Alderman O’Brien.

14.

15.

16.

attorney's fees, costs and expenses of any kind or nature in any manner caused, occasioned, or
contributed to in whole or in part by reason of any negligent act, omission, or fault or willful
misconduct, whether active or passive, of Professional Engineer or of anyone acting under its
direction or control or on its behalf in connection with or incidental to the performance of this
contract. Professional Engineer's indemnity and hold harmless obligations, or portions thereof,
shall not apply to liability caused by the sole negligence or willful misconduct of the party
indemnified or held harmless.

. FISCAL CONTINGENCY All payments under this contract are contingent upon the availability to the

City of Nashua of the necessary funds. This contract shall terminate and the City of Nashua's
obligations under it shall be extinguished at the end of any fiscal year in which the City of Nashua
fails to appropriate monies for the ensuing fiscal year sufficient for the performance of this contract.

Nothing in this contract shall be construed to provide Professional Engineer with a right of payment
over any other entity, Any funds obligated by the City of Nashua under this contract that are not
paid to Professional Engineer shall automatically revert to the City of Nashua’s discretionary
control upon the completion, termination, or cancellation of the agreement. The City of Nashua
shall not have any obligation to re-award or to provide, in any manner, the unexpended funds to
Professional Engineer. Professional Engineer shall have no claim of any sort to the unexpended

funds.

COMPENSATION Review by the City of Nashua of Professional Engineer's submitted monthly
invoice forms and progress reports for payment will be promptly accomplished by the City of
Nashua. If there is insufficient information, the City of Nashua may require Professional Engineer
to submit additional information. Unless the City of Nashua, in its sole discretion, decides
otherwise, the City of Nashua shall pay Professional Engineer in full within 30 days of approval
of the submitted monthly invoice forms and progress reports.

COMPLIANCE WITH APPLICABLE LAWS Professional Engineer, at all times, shall fully and
completely comply with all applicable local, state and federal laws, statutes, regulations,
ordinances, orders, or requirements of any sort in carrying out the obligations of this contract,
including, but not limited to, all federal, state, and local accounting procedures and requirements,
all immigration and naturalization laws, and the Americans With Disabilities Act. Professional
Engineer shall, throughout the period services are to be performed under this contract, monitor for
any changes to the applicable laws, statutes, regulations, ordinances, orders, or requirements, shall
promptly notify the City of Nashua in writing of any changes to the same relating to or affecting
this contract, and shall submit detailed documentation of any effect of the change in terms of both
time and cost of performing the contract.

NONDISCRIMINATION If applicable or required under any federal or state law, statute, regulation,
order, or other requirement, Professional Engineer agrees to the following terms. Professional
Engineer will not discriminate against any employee or applicant for employment because of
physical or mental handicap in regard to any position for which the employee or applicant for
employment is qualified. Professional Engineer agrees to take affirmative action to employ,
advance in employment, or to otherwise treat qualified, handicapped individuals without
discrimination based upon physical or mental handicap in all employment practices, including but
not limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising,
layoff, termination, rates of pay, or other forms of compensation and selection for training,
including apprenticeship.

Without limitation of the foregoing, Professional Engineer's attention is directed to “Title 41” Public
Contracts and Property Management” C.F.R. Subtitle B “Other Provisions Relating to Public
Contracts” Section 60 “Office of Federal Contract Compliance Programs, Equal Employment,
Department of Labor” which, by this reference, is incorporated in this contract.

GC 7 of 11

Finance Committee - 12/16/2020 Page 7
Alderman O’Brien

Mr. Mayor, if | may, Alderman O’Brien. Thank you Mr. Mayor. Just to remind Alderman Klee and
Representative Klee, last (inaudible) | did file a bill to increase in that metering. As we know, eventually it was
vetoed by the Governor, you know. So | put it in again, ready to smash my head up against the dam or
whatever, but we will see if goes through and hopefully we have better luck this time. So | think there’s enough
Legislation, hopefully, and we can get that net metering better.

Mayor Donchess

Alright, well thank you very much. It would be very, very helpful.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Cartegraph Software Expansion in the amount of $17,283.33 funded from account 71228
Computer Software

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
THREE-YEAR AMENDMENT TO EXPAND THE USE OF CARTEGRAPH SOFTWARE TO INCLUDE
DEPARTMENT OF PUBLIC WORKS FOR IMPLEMENTATION AND TRAINING TO CARTEGRAPH
SOFTWARE IN THE AMOUNT OF $17,283.33. FUNDING WILL BE THROUGH THE DIVISION OF PUBLIC
WORKS’ OPERATING BUDGETS ANNUALLY, BY ROLL CALL.

ON THE QUESTION
Mayor Donchess
Alright is there anyone here from Public Works to address this or anyone else?

Kim Kleiner, Director of Administrative Services

Mr. Mayor, | believe Bruce Codagnone can speak to this item as well as the next.

Bruce Codagnone, IT Director

Yes, | amon. Yeah this is just adding on an addendum on to our normal maintenance contract to provide
training for Public Works so that they can expand the usage of Cartegraph.

Mayor Donchess

And for those of you who may not be familiar Mr. Codagnone is the IT Director.

Mr. Codagnone

Yes. So it’s really to provide customized assistance throughout the year for some of the customizations as well
as specialized training as they expand the use of Cartegraph throughout the City.

Finance Committee - 12/16/2020 Page 8

Mayor Donchess

And why don’t you give a brief explanation as to what Cartegraph is?

Mr. Codagnone

Well Cartegraph at this time is used mostly for the assets tracking within DPW and it is also used as a means
for citizens to report whether there’s a pothole or tree down or damage. So it’s a work order system for our
DPW for those types of activities. The expanded use would be to be able to track sewer pipes and water
mains and everything else that goes on within the City. So there’s a large use that can be utilized that we are
not really taking advantage of right now for the City and Cartegraph.

Mayor Donchess

Alright, thank you; questions/comments.

Alderwoman Lu

| have a couple questions please.

Mayor Donchess

Please go ahead.

Alderwoman Lu

Thank you. How long have we been using Cartegraph?
Mr. Codagnone

| think it’s been about 4, maybe 5 years now.
Alderwoman Lu

And my — a couple of concerns | have is for some reason | couldn’t find — | know the backup said that we had

renewed the contract in August, is that right? OK, was that through the Finance Committee of the Board of
Aldermen?

Mr. Codagnone

It’s not really renewing the contract, we pay maintenance every year. So we paid the maintenance for that in
August.

Alderwoman Lu

Oh, ok, ok. | thought that the contract was renewed and voted on. A couple of things | want to point out is it
just seems we have been using them for about 3 or 4 years. How much do they cost a year?

Mr. Codagnone
Well the software | think is a little over $100,000.00 a year.
Alderwoman Lu

Yeah | saw $110,000.00 to the (audio cuts out). And they are going to charge us $480.00 an hour to teach us

Finance Committee - 12/16/2020 Page 9
how to use it after 4 years, it just...

Mr. Codagnone

Essentially, yeah. It’s not really per person that’s for a classroom training, you know, so it’s the type of thing
that they do need to have a lot of training to utilize the system effectively. They have had training in the past
but in order to expand the usage of it and get more bang for our buck, we do need more additional training for
the resources in DPW.

Alderwoman Lu

Ok, yeah, thank you. | have been looking at the software costs to the City and they just seem incredibly
exorbitant so this is a little troubling to me but — that’s all.

Mayor Donchess

Software is a lot of money.
Alderwoman Lu

It never seems to stop, does it?

Mayor Donchess

No it does not.

Mr. Codagnone

Never does.

Alderwoman Lu

| think it’s about $600,000.00.
Mayor Donchess

Yes.

Alderwoman Lu

This half a year.

Mayor Donchess

Software is expensive, more than we’d like that’s for sure. Well any other questions or comments about this
specific item? If not, Madam Clerk, could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Finance Committee - 12/16/2020 Page 10

From: Kelly Parkinson, Purchasing Manager
Re: Phone System Software Maintenance in the amount of $37,806.90 funded from account
54407 Software Maintenance

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
ANNUAL SOFTWARE MAINTENANCE REQUIRED FOR THE CONTINUED OPERATION OF CISCO
SMARTNET CORE SWITCHES AND PHONE SYSTEM TO CUSTOM COMPUTER SPECIALISTS, INC.,
FOR THE AMOUNT OF $37,806.90. FUNDING WILL BE FROM ACCOUNT 54407 SOFTWARE
MAINTENANCE, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess
Alright, Mr. Codagnone?

Mr. Codagnone

This is essentially a normal software maintenance that we have every year for our Cisco based phone system
that we have. We have a voice over IP phone systems that are used throughout the City; Police, Fire,
Schools. We all have the same phone system. This is paying maintenance on the Cisco switches and the
devices that are included within that. So we pay this every year as normal maintenance. And it is approved as
part of our normal, yearly budget.

Mayor Donchess
Anybody? Alright, Madam Clerk, would you call the roll please?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay:
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM NOVEMBER 27, 2020 TO DECEMBER 10, 2020, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0

Finance Committee - 12/16/2020 Page 11
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Klee

Mr. Mayor | have a comment, remarks if | may, thank you. It has nothing to do with Finance. It is just today
they announced 21 more deaths in the State of New Hampshire. For those people out there who have lost
those 21 family members and friends | wanted to at least send out my condolences. It is devastating to hear a

number like that. But it’s something we have to pay attention to and here | will get a little cranky for those that
are calling this a flu. Remember that 21 people died today or at least were reported.

Mayor Donchess

Yes, many families have suffered serious consequences from COVID-19 no question about that, tragic
consequences.

Alderman O’Brien

Mr. Mayor, Alderman O’Brien if | may?

Mayor Donchess

Please.

Alderman O’Brien

We got the storm coming as many of our citizens know, probably getting the robo call; Nashua has declared a
snow emergency so just urging everybody to be careful. And when snow removal happens do not stick your
fingers down the shoot, that’s not where your fingers are supposed to be. But if you do have somebody in your
neighborhood that is not able-bodies and you are capable; help give your neighbor a hand and shovel them

out. And also, let’s not forget our hydrants and assist the Fire Department in shoveling those out as well.
From what | understand it’s almost a foot that’s expected, so good luck everybody. It is New England.

Mayor Donchess

Any other comments from Aldermen?
Alderwoman Lu

| do have a question, Mayor Donchess?
Mayor Donchess

Please go ahead, yes.

Alderwoman Lu

Do you know whether we are going to be entertaining the idea of a curfew?

Finance Committee - 12/16/2020 Page 12

Mayor Donchess

| don’t know. The Board of Health did recommend it; for it to be considered an Aldermen, well in order to enact
a curfew there would need to be action by the Board of Health, which has occurred, but also by the Board of
Aldermen, the same process that was used for the mask Ordinance.

Alderwoman Lu

| see.

Mayor Donchess

So in order to consider a curfew, some member of the Board of Aldermen would need to introduce a
Resolution to adopt a curfew. That would then need to be considered and voted on by the Board of Aldermen.
Now | don’t know if any Alderman is sponsoring that Resolution or not.

Alderwoman Lu
Ok, thank you.

Mayor Donchess

But the Board of Health did take considerable testimony and obviously there was concern on both sides. Any
other comments by Aldermen? (there was none.)

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:29 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE

DECEMBER 16, 2020
7:00 PM

To Join Zoom Meeting: https://us 02web.zoom.us/j/89906719106? pwd=OXd HbjZ 6ekxX NF lv VHJvajJ We GU1IZ 209
Meeting ID: 899 0671 9106
Passcode: 966405

Join by telephone: 1-929-205-6099
Meeting ID: 899 0671 9106
Passcode: 966405

If there is a problem with the audio, please dial 603-821-2049 to advise.

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: One (1) International CV515 Truck in the amount of $67,472 funded from account 81500

Vehicles/Trust/FY21CERF

From: Kelly Parkinson, Purchasing Manager

Re: Turbine Removal at Jackson Falls Dam inthe amount of $2,664,500 funded from account R-19-142
Bond

From: Kelly Parkinson, Purchasing Manager

Re: Cartegraph Software Expansion in the amount of $17,283.33 funded from account 71228
Computer Software

From: Kelly Parkinson, Purchasing Manager

Re: Phone System Software Maintenance in the amount of $37,806.90 funded from account
54407 Software Maintenance

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT