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Finance Committee - 8/15/2018 Page 2

The nurses and our licensed alcohol and drug counselor and outreach worker, actually man the van and go out
into the community to provide services. So we want to replace the RV with this new vehicle purchase. The NH
Charitable Foundation approved us doing a revision to our request to make a purchase instead of applying the
money for the renovations. Once they learned that it wasn’t cost effective to use the money in this way.

Alderman Harriott-Gathright

| just have a question what year is this van, the one we are purchasing?

Ms. Bagley

This will be a 2018. And it won't be a large RV, because we don’t need something that large for what we want
to do. Basically this is a cargo van, it’s not small but it is mid-sized. It is a little bit bigger than the regular than
the smaller one, but it would allow for us to have the testing chair on the van and allow enough space for us to
have the capacity to do what we normally do on the larger RV.

MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Contract for Medical Director for the Division of Public Health & Community Services
(Value: $10,800)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
DR. ALEXANDER GRANOK IN THE AMOUNT OF $10,800. SOURCE OF FUNDING IS DEPARTMENT
171, COMMUNITY SERVICES; GENERAL OPERATING FUND
ON THE QUESTION
Alderman Caron
Thank you, is this done every year? The contract?

Ms. Bagley

| believe that it is, every year. So Dr. Granok provides the medical services as our MD to sign off on all of our
prescription and things that the nurses need to have a Medical Director sign.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Youth Council Community Intervention Program (Value: $10,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
THE YOUTH COUNCIL IN THE AMOUNT OF $10,000. FUNDS ARE AVAILABLE IN DEPARTMENT 171,
COMMUNITY SERVICES; GENERAL OPERATING FUND

ON THE QUESTION

Alderman Caron

| Know they are having a change in the Executive Director. Is this all set, did the previous director agree to this
contract or did the Board do that?

Finance Committee - 8/15/2018 Page 3
Ms. Bagley

Yes the previous Director did agree to this contract before leaving the position.

Alderman Caron

Alright, thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Nashua Transit System Van (Value Not-to-Exceed $140,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
DATTCO IN AN AMOUNT NOT-TO-EXCEED $140,000. SOURCE OF FUNDING IS DEPARTMENT 186,
TRANSPORTATION; FEDERAL GRANT ($110,000), STATE GRANT ($15,000) AND CERF ($15,000)
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Six Wheel Cab and Chassis Truck (Value: $88,785)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM LIBERTY INTERNATIONAL IN THE AMOUNT OF $88,785. FUNDS ARE AVAILABLE IN
DEPARTMENT 177, PARKS & RECREATION; CERF

ON THE QUESTION

Mayor Donchess

Mr. Caggiano is here, the Superintendent of Parks & Recreation for any questions or comments.
Alderman Laws

Just out of curiosity how much money do we have left in the CERT account right now?

John Griffin, CFO/Comptroller

As you may recall you appropriated $1 million for Fiscal 19 and as the Mayor indicated last night we hope to
put approximately $1.325 million more into the fund; all of the purchases for Fiscal 18 you probably either
approved or are going to approve.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Six Wheel Dump Truck Up-Fitting Package (Value: $71,857)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM H.P. FAIRFIELD IN THE AMOUNT OF $71,857. SOURCE OF FUNDING IS DEPARTMENT 177,
PARKS & RECREATION; CERF

ON THE QUESTION

Alderwoman Kelly

| just want to know what an up-fitting is, | feel like | always trip over and | would love to know I’m tripping over.

Finance Committee - 8/15/2018 Page 4

Nicholas Caggiano, Superintendent of Parks & Recreation
So you buy the cab and chassis which is just that the cab and chassis, and then the up-fitting includes the

plow, the wing, the sander and the hydraulic system which controls all of that and the controls on the cab. We
have a great value, H.P. Fairfield was holding the 2017 price, and hydraulic equipment is expensive.

Alderwoman Kelly
Thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Roadside Mowing (Value: Not-to-Exceed $28,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
KOHL FARMS IN AN AMOUNT NOT-TO-EXCEED $28,000. FUNDS ARE AVAILABLE IN DEPARTMENT

177, PARKS & RECREATION; GENERAL OPERATING AND TRUST FUNDS ($24,000) AND
DEPARTMENT 169, WASTEWATER ($4,000)

ON THE QUESTION
Alderman Laws
Just out of curiosity, why are we outsourcing this particular one?

Mr. Caggiano

We do not have this piece of equipment and even if we did the time it takes to put a man in that machine for all
that time; the value is subbing it out. This year especially, | don’t Know if you all have seen the growth on the
side of the road with all the rain we’ve had. It’s been tropical for two months. We have a tremendous backlog
of roadside brush that needs to be cut, intersections and this contract will take care of that.

Alderwoman Kelly

| was wondering if this price is similar to what we have done in the past, | assume it is a contract that we do
every year or has it gone up based on the needs?

Mr. Caggiano

Kohl Farms held their price since 2014, this year, due to fuel costs he asked to go up $5.00 an hour which is
still well below the 10% City requirement for contract increases.

MOTION CARRIED

PENNICHUCK CORPORATION AND SUBSIDIARIES

Notes to the Consolidated Financial Statements

Description of Business and Summary of Significant Accounting Policies

Description of Business

Pennichuck Corporation (“the Company,” “we,” or “our”) is a holding company head-
quartered in Merrimack, New Hampshire with five wholly owned operating subsidiaries:
Pennichuck Water Works, Inc., (“Pennichuck Water’) Pennichuck East Utility, Inc.,
(“Pennichuck East”) and Pittsfield Aqueduct Company, Inc. (“PAC”) (collectively referred to as
the Company's “utility subsidiaries”), which are involved in regulated water supply and
distribution to customers in New Hampshire; Pennichuck Water Service Corporation (“Service
Corporation”) which conducts non-regulated water-related services; and The Southwood
Corporation (“Southwood”) which has historically owned several parcels of undeveloped land
(please refer to “Deferred Land Costs” in Note 1).

The Company’s utility subsidiaries are engaged principally in the collection, storage,
treatment and distribution of potable water to approximately 38,047 customers throughout
the State of New Hampshire. The utility subsidiaries, which are regulated by the New
Hampshire Public Utilities Commission (the “NHPUC”), are subject to the provisions of
Accounting Standards Codification (“ASC”) Topic 980 “Regulated Operations.”

Summary of Significant Accounting Policies

Basis of Presentation

The accompanying consolidated financial statements include the accounts of the Company
and its wholly owned subsidiaries. All significant intercompany transactions have been
eliminated in consolidation.

Use of Estimates in the Preparation of Consolidated Financial Statements

The preparation of consolidated financial statements in conformity with accounting
principles generally accepted in the United States of America requires management to make
estimates and assumptions that affect the reported amounts of assets and liabilities and
disclosure of contingent assets and liabilities at the date of the consolidated financial
statements and the reported amounts of revenues and expenses during the reporting period.
Actual results could differ from those estimates.

Property, Plant and Equipment

Property, plant and equipment, which includes principally the water utility assets of the
Company’s utility subsidiaries, is recorded at cost plus an allowance for funds used during
construction on major, long-term projects and includes property funded with contributions
in aid of construction.

95

Finance Committee - 8/15/2018 Page 5

From: Dan Kooken, Purchasing Manager
Re: Purchase of Two Ford F350 4 X 4 Trucks with V Plows (Value: $98,358)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHQ IN THE AMOUNT OF $98,358. SOURCE OF FUNDING IS DEPARTMENT 177, PARKS &
RECREATION; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Thornton Road Playground Equipment (Value: $11,962)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM KOMPAN, INC. IN THE AMOUNT OF $11,962. FUNDS ARE AVAILABLE IN DEPARTMENT 177,
PARKS & RECREATION; CERF

ON THE QUESTION

Alderman Caron

| see you are replacing one piece but it looked like you were looking to do some other pieces to that
playground?

Mr. Caggiano

We will be, with the new budget, now that we are in it this used up the 2018 money and now | will be coming
forward in maybe the next meeting if not the one after with the additional pieces to upgrade that playground.

Alderman Caron

| was wondering why you wouldn't have done them all at once to get a better price.
Mr. Caggiano

That’s how the funding works.

Alderman Caron

That’s a playground that’s out of way but it is used.

Mr. Caggiano

The neighborhood around in back of the college, it is kind of turned over now so there are a lot of younger
families that are there. So we get a lot of requests to upgrade that playground.

Mayor Donchess

When do you think the equipment will be put in?

Mr. Caggiano

It will be next Spring/Summer so should be completed a year from now; by the time it comes in and we build it,
etc.

MOTION CARRIED

Finance Committee - 8/15/2018 Page 6

From: Dan Kooken, Purchasing Manager
Re: 2018 CIPP Lining - Change Order No. 1 (Value: $120,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1
TO THE CONTRACT WITH LAYNE INLINER IN THE AMOUNT OF $120,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Alderman Harriott-Gathright

What is the CIPP Line just curious?

Mayor Donchess

Alderman Laws?

Alderman Laws

It is just something for a disintegrating sewage pipe that they shoot inside of it basically and it prevents it, even
though the outside is deteriorating it will keep the inside secure.

Mayor Donchess
It’s like a liner, it is the most cost-effective way of repairing this stuff.
Alderman Laws

The pipes we are using were some were built in the late 1800’s so it is cheaper way of avoiding replacing
these pipes and digging up the streets; people love that.

Mayor Donchess
Cheaper at $1120,000.00 but to re-do it would be probably 5 times that.

Alderwoman Kelly

Just because we are on it I’m interested in how many times they can line it before they eventually have to
replace it?

Mayor Donchess

| think this lasts for decades, but it is a plastic like material, this stuff is very durable.

Mr. Caggiano

| think they can only reline it once, after that it deteriorates and we'll have to replace.
Mayor Donchess

But it lasts along time. Anything else? If | remember will try to ask how long CIPP lasts.
MOTION CARRIED

UNFINISHED BUSINESS — None

Finance Committee - 8/15/2018 Page 7

NEW BUSINESS — None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
JULY 27, 2018 TO AUGUST 9, 2018

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT — None

REMARKS BY THE ALDERMEN - None

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:19 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
AUGUST 15, 2018

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager

Purchase of New Cargo Van for Community Health Outreach Activities (Value: $32,644)
Department: 171 Community Services; Funds: NH Charitable Foundation Grant ($19,990) and
CERF ($12,654)

Dan Kooken, Purchasing Manager
Contract for Medical Director for the Division of Public Health & Community Services
(Value: $10,800); Department: 171 Community Services; Funds: General

Dan Kooken, Purchasing Manager
Contract for Youth Council Community Intervention Program (Value: $10,000)
Department: 171 Community Services; Funds: General

Dan Kooken, Purchasing Manager

Purchase of One (1) Nashua Transit System Van (Value Not-To-Exceed $140,000)
Department: 186 Transportation; Funds: Federal Grant ($110,000), State Grant ($15,000) and
CERF ($15,000)

Dan Kooken, Purchasing Manager
Purchase of One (1) Six Wheel Cab and Chassis Truck (Value: $88,785)
Department: 177 Parks & Recreation; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Six Wheel Dump Truck Up-Fitting Package (Value: $71,857)
Department: 177 Parks & Recreation; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager

Roadside Mowing (Value: Not-to-Exceed $28,000); Department: 177 Parks & Recreation
Funds: General and Trust; Account Category: 54 Property Services ($24,000) Department: 169
Wastewater; Funds: Wastewater; Account Category: 54 Property Services ($4,000)

Dan Kooken, Purchasing Manager
Purchase of Two Ford F350 4 X 4 Trucks with V Plows (Value: $98,358); Department: 177 Parks &
Recreation; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of Thornton Road Playground Equipment (Value: $11,962); Department: 177 Parks &
Recreation; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
2018 CIPP Lining - Change Order No. 1 (Value: $120,000); Department: 169 Wastewater
Fund: Wastewater

UNFINISHED BUSINESS — None

NEW BUSINESS — None
RECORD OF EXPENDITURES
GENERAL DISCUSSION
PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

July 12, 2018
Memo #19-021

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF NEW CARGO VAN FOR COMMUNITY HEALTH OUTREACH

ACTIVITIES (VALUE: $32,644)
DEPARTMENT: 171 COMMUNITY SERVICES; FUNDS: NH CHARITABLE

FOUNDATION GRANT $19,990 AND CERF $12,654
Please see attached communication from Bobbie Bagley, Director of Public Health & Community Services
dated July 6, 2018 for the information related to this contract award.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

On this purchase, Allen Mellow Chrysler Dodge Jeep Ram is using NH State Bid # TB8079.

The Director of Division of Public Health & Community Services and the Purchasing Department
recommend the award of this purchase in the amount of $32,644 to Alien Mello Chrysler Dodge Jeep
Ram of Nashua, NH.

Respectfully,

Fle

Dan Kooken
Purchasing Manager

Cc: B Bagley J Graziano

229 Main Street ¢ Nashua, New Hampshire 03061 ® Phone (603) 589-3330 e Fax (603) 589-3233