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THE CITY OF NASHUA “the Gate Ciy’

Division of Public Health and Community Services
Office of the Director

TO:
FROM:
SUBJECT:
DATE:

Daniel Kooken, Purchasing Manager

Bobbie D. Bagley, Director of Division of Public Health & Community Services
Purchase of New Community Health Outreach Van

July 6 2018

The Division of Public Health and Community Services received a grant from the New Hampshire

Charitable Foundation (NHCP) to provide repairs to the existing outreach van. The
van which is over 17 years old has leaks to the interior and needed to have
reupholstering done to be incompliance with the state as a mobile testing lab. The

cost of the repairs and other work proved to be more than the value of the vehicle
on the current market. A request was submitted to the NHCF to use the funds to

purchase a new cargo vehicle to support outreach services.

The NHCF approved the revision allowing for the purchase of a new vehicle. The new vehicle is a

159” caroo van that will allow for mobile testing and conducting outreach all year
tound. Services will include: HIV/STD/HCV counseling and testing,

Immunizations, Lead Screening, Health Promotion and Prevention activities
including Safe Syringe Access of the Nashua Area (SSANA). The NHCF grant

amount is $19,990. The cost of the van purchase with upfitting costs totals:
$32,644.00. CERF will be used to support the difference in funding for the purchase.

Ce John Griffin Janet Graziano Bobbie D. Bagley

18 Mulberry St Street e Nashua, New Hampshire 03060 e Phone (603) 589-4546 e Fax (603) 594-4539

Kooken, Daniel

From: Bagley, Bobbie

Sent: Wednesday, June 13, 2018 8:49 PM
To: periksen@allenmello.com

Ce: Kooken, Daniel

Subject: Re: 159" Pro Master

Paul do you also have the information on the shelving?

Bobbie

Sent from my Sprint Samsung Galaxy Note’.

wannnn == Original message --------

From: periksen@allenmello.com

Date: 6/13/18 9:40 AM (GMT-05:00)

To: "Bagley, Bobbie" <bagleyb@nashuanh. gov>
Ce: "Kooken, Daniel" <KookenD@nashuanh.gov>
Subject: 159" Pro Master

Good Morning,

Thank you for taking the time yesterday and allowing me to demo the van.

I have attached a build sheet for a 159" Hi Roof that we have in stock. The pricing is as follows;
MSRP: $ 38,205

Cost: $ 26,296.00 Includes all fees.

City of Nashua Fleet Acct # OO4FN

NH State Bid # TB8079

Please let me know if you have any questions.

Upfit Pricing from Allen Mello

Item with Installing Cost

Non Porous Non Skid Floor S 918.00
Literature Holder S 186.00
Work Bench non porous top S 960.00
3 Drawer locking unit S 210.00
Bin Pkg with doors (2) 5 1,294.00
Window grates S 282.00
Roof Vent w/fan S 660.00
3000 watt power inverter S 897.00
Side Step S 733.00
Grab Handles (2) S 118.00
install Lab Chair S 90.00
Total $ 6,348.00

THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

August 9, 2018
Memo #19-038

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR MEDICAL DIRECTOR FOR THE DIVISION OF PUBLIC HEALTH &
COMMUNITY SERVICES (VALUE: $10,800)
DEPARTMENT: 171 COMMUNITY SERVICES; FUNDS: GENERAL

Please see attached communication from Bobbie Bagley, Director of Public Health & Comrnunity Services
dated August 8, 2018 for the information related to this contract award.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Director of Division of Public Health & Community Services and the Purchasing Department
recommend the award of this contract in the amount of $10,800 to Alexander Granok, MD of
Merrimack, NH.

Respectfully,

oF

an Kooken
Purchasing Manager

Ce: B Bagley J Graziano

i229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

Board of Aldermen Page 14
September 14, 2016

funds where we took additional money for paving, salt and sand. It was prior year escrow money that we
put in there. You’ve seen some communities that run out of money on January 1°. The money has got
to come from somewhere, as it always will but there has been some creative financing done in this city.
We are bonding fire trucks. We never use to do that before. So now you are taking a $1 million expense
over a 20-year period and it comes out of CERF so that’s not in there. Look at all those fire trucks that
we bonded, those aren’t funded in CERF. You know there’s a problem and it’s a reoccurring problem.
We've had different departments that were able to come in and provide us with some effective
management and some cost avoidance in areas and as we do every year we end up with surplus funds
and the Mayor chose three or four different areas to utilize these funds and this was one of them. At the
end of the day this problem is still going to exist. It’s going to reoccur every year but | think it’s up to the
state to come back and put a more feasible plan on the table that is not crippling cities and small towns.
It’s brutal. Alderman Schoneman, | always look at escrows as it is additional money that’s now being
spent in another fiscal year. I’ve always been a supporter of having some funds behind us to support
shortfalls in areas that were unanticipated. That’s why | put legislation in for expendable trust funds. If
this wasn’t such a bone of contention with the spending cap override of the $2.3 million when it all first
happened, this would probably just flow through. I’ve never seen a lot of discussion about escrow
legislation. It’s a tough decision that has to be made and one way or another we are going to have to
come up with this money. l’d like to see the state get a grip on what they are asking from these
municipalities to do.

Alderman Schoneman

| appreciate all of the comments. | certainly realize the reality of the situation. | do want to address a
question that Alderman O’Brien raised; that he didn’t understand how this represents that it costs more.
It costs more because the spending cap would only allow a certain amount of money and this $900,000
comes out so that the spending cap can still accommodate whatever it would have accommodated plus
this $900,000. Regarding comments about cutting services, | think one thing that we need to do and the
only thing that really does it is to strive further for increased efficiencies in the various departments.
Some are more efficient than others. Just look around at operations. | think our taxpayers want to spend
more if they need to but get more for it. There are some good examples out there of other operations
elsewhere that operate efficiently.

Alderman O’Brien

| agree with Alderman Deane. | want to remind our voters that coming up in the fall in electing a new
legislature; | would encourage people to ask people who are running what their opinions are on this
particular pension system. We are paying a very advanced accelerated rate here on something that |
question myself. | don’t think it’s as bad as people are saying. A lot of people like say oh, the sky is
falling but | don’t think it’s really that bad. The pension system is tied in with the stock market but we are
getting off topic with a lot of this. We have to come up with the money. This is a smart way to budget
this and maybe in the future, generations of people going to the New Hampshire Legislature can reflect
how communities of Nashua and Manchester that have police, fire and teachers; that they can change
the pension system and decelerate an advanced to make the liabilities better.

MOTION CARRIED

Resolution R-16-057 declared duly adopted.

Maintenance, repairs and minor improvements are charged to expense as incurred. Improve-
ments which significantly increase the value of property, plant and equipment are capitalized.

Cash and Cash Equivalents
Cash and cash equivalents generally consist of cash, money market funds and other short-
term liquid investments with original maturities of three months or less.

Restricted Cash — RSF

This restricted cash balance consists of funds maintained for the Rate Stabilization Fund
(“RSF”), which was established in conformity with the requirements of NHPUC Order No.
25,292, as explained more fully in Note 15 of these financial statements. The RSF is an imprest
fund of $5 million, which is subject to funding above or below the imprest fund balance,
reflecting actual revenue performance as it relates to prescribed revenue levels supported by
the RSF. The excess or deficient amount (versus the $5 million imprest balance) is subject to
return or collection to rate payers over the succeeding three-year period of time, as of the
rate order issued with the next promulgated rate case filing. On November 7, 2017, the
NHPUC approved and issued Order No. 26,070 which established new rates for Pennichuck
Water. In addition, the rate order then authorized the reallocation of the existing $5,000,000
RSF among the Company’s utility subsidiaries. Such that, Pennichuck Water's allocated share
of the RSF would now be $3,920,000, with the remaining balance of $1,080,000 to be
allocated between Pennichuck East and PAC. Rate order No. 26,179, under docket DW 17-
128 then allocated $980,000 of the $1,080,000 to Pennichuck East with the remaining
$100,000 to PAC. The purpose for splitting and allocating the existing RSF is to provide
additional reserves which ensure sufficient capital to enable the Company to support its
operations. For the years ended December 31, 2020 and 2019, the balances in the RSF were
approximately $8.6 million and $2.0 million, respectively.

Restricted Cash — CIAC

This restricted cash balance consists of funds maintained for the income tax impact from
Contributions in Aid of Construction (“CIAC”), which was established in conformity with the
NHPUC approval provided to the Company's regulated utilities on November 27, 2019. This
amendment to the Company’s tariffs allows for the recovery from developers and other CIAC
contributors, the tax costs needed to fully fund the associated tax liability created from the
elimination of an exemption whereby CIAC to water utilities was exempt from taxation, was
eliminated with the passage of the Tax Cuts and Jobs Act of 2017 (“the TCJA”). For the years
ended December 31, 2020 and 2019, the balances in this restricted cash account were
approximately $0.2 million and $0, respectively. In accordance with the amended tariffs,
these funds are the first used to pay for income tax liability payments incurred by the
Company, when and if actually incurred.

100

THE CITY OF NASHUA

Division of Public Health and Community Services
Community Services Department

"The Gate City"

August 8, 2018

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Bobbie Bagley, Director, DPHCS

Subject: Renewal of Medical Director Contract for FY19

Alexander Granok, MD, an independent contractor, has served as the
Division of Public Health and Community Service’s Medical Director for
the past seven (7) years.

The Division is required to have a physician serve as Medical Director

in order to maintain clinical licensure. The Medical Director is
responsible for reviewing and approving all clinical Standards of
Operations for the clinic as well as for disease investigations. The

Medical Director provides clinical consultation to the Advance
Practice Nurse Practitioner, the Community Health Department Staff,
and the Environmental Health Staff when needed.

Dr. Granok is a well-known and respected Infectious Disease doctor.

The attached contract is effective July 1, 2018 through June 30, 2019
in the amount of $10,800 to be paid at $900 per month.

In accordance with § 5-83(A) Professional Services, the Division of
Public Health recommends that the contract with Alexander Granok, MD
located at 399 Daniel Webster Highway, Merrimack, NH, be renewed for
an additional year.

229 Main Street e Nashua, New Hampshire 03060 e Phone (603) 589-3307 » Fax (603) 594-3434

5. The Contractor will provide medical advice to the Division Staff on policy and
practice issues related to prevention and control of diseases of public health
importance.

6. The Contractor will serve as the Lab Director for the DPHCS Clinical Laboratory
improvement Amendments (CLIA) License with the State of New Hampshire.

TIME PERIOD

This contract is in effect from July 1, 2018 to June 30, 2019.

QUALIFICATIONS

The medical consultant shall possess and mainiain a medical degree and a valid
license to practice medicine within the State of New Hampshire. Copies of said medical
degree and NH licensure shall be provided prior to execution of this agreement.

PAYMENT FOR SERVICES

1. The City shall pay the contractor at the rate of $ 900.00 (nine hundred dollars)
per month.

2. Monthly Invoices may be submitted electronically by e-mail or in hard copy to
the Director of the Division of Public Health and Community Services.

INSURANCE COVERAGE:

The Contractor’s liability insurance shall be provided by the City of Nashua for the
scope of services listed within this contract for the duration of the contract.

INDEPENDENT CONTRACTOR

The Contractor agrees that he is completely independent from the City and is not an
employee of the City. The Contractor warrants that he may work for other individuals
and/or entities. The City shall not supervise or directly control the work of the
Contractor. The City does reserve the right to inspect the work being performed and to
determine whether it is being performed in an appropriate manner. The Contractor shall
have the ultimate authority to determine the hours of work, the length of workdays, the
means and methods of performance of the work, and the City shall not interfere in this
regard, except when necessary to carry out the efficient and effective work of the City.

SUBCONTRACTORS

The Coniractor shall not employ subcontractors for any work required of Contractor
under this contract.

COMPLIANCE WITH APPLICABLE LAWS

The Contractor, at all times, shail fully and completely comply with all applicable local,
state and federal laws, statutes, regulations, ordinances, orders, or requirements of any
sort in carrying out the obligations of this contract. The Contractor shail, throughout the
period services are to be performed under this contract, monitor for any changes to the
applicable laws, statutes, regulations, ordinances, orders, or requirernents, shall
prompily notify the City in writing of any changes to the same relating to or affecting this
contract, and shall submit detailed documentation of any effect of the change in terms of
both time and cost of performing the contract.

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

This contract constitutes the entire contract between the City and the Contractor. The
parties shall not be bound by or be liable for any statement, representation, promise,
inducement, or understanding of any kind or nature not set forth in this contract. No
changes, amendments, or modifications of any terms or conditions of the contract shall
be valid unless reduced to writing and signed by both parties.

In the event that any current law, regulation, or ordinance, either local or state, is
amended, rescinded, newly enforced or enacted which affects this contract, the parties
shall, in good faith, amend this contract in order to be in compliance with said legislative
changes. If said changes cause an increase in fees or costs by either party, the parties
in good faith shall amend this contract to reflect the treatment of said fees or costs.

TERMINATION

Notwithstanding anything in this contract to the contrary, the City, or the Contractor,
may terminate this agreement without cause upon thirty (80) days written notice to the
other party.

CHOICE OF LAW AND VENUE

The laws of the State of New Hampshire shall govern this Agreement exclusively and
any litigation relative to this Agreement shall be brought in Hillsborough County (New
Hampshire) Superior Court Southern Judicial District or in the New Hampshire 9th
Circuit Court—Nashua and not elsewhere.

SIGNATURES:

The terms and conditions of this agreement are agreed to by the parties upon signature
below.

For the City of Nashua:

James Donchess
Mayor

Date:

For Alexander Granok, MD

Alexander Granok, MD
Contractor

Date: