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23.

24.

25.

Abatements

There are several cases pending before the Board of Tax and Land Appeals and Superior Court
in regard to alleged discrepancies in property assessments. According to the City’s counsel,
the probable outcome of these cases at the present time is indeterminable.

Grants

Amounts received or receivable from grantor agencies are subject to audit and adjustment
by grantor agencies, principally the federal government. Any disallowed claims, including
amounts already collected, may constitute a liability of the applicable funds. The amount
of expenditures which may be disallowed by the grantor cannot be determined at this time,
although the City expects such amounts, if any, to be immaterial.

Encumbrances
At year-end the City’s general fund has $3,032,807 in encumbrances that will be honored
in the next fiscal year.

Change in Accounting Principle

During fiscal year 2021, the City adopted Governmental Accounting Standards Board
(GASB) Statement No. 84, Fiduciary Activities, as revised by GASB 97, Certain
Component Unit Criteria, and Accounting and Financial Reporting for Internal Revenue
Code Section 457 Deferred Compensation Plans — an Amendment of GASB Statements
No. 14 and No. 84, and a Supersession of GASB Statement No. 32. This required moving
certain items previously recorded through a general fund liability account to the newly
established custodial fund that reports additions and deductions for these activities. No
restatement of beginning net position/fund balance was required in either fund.

New Pronouncements

The Governmental Accounting Standards Board (GASB) has issued Statement No. 87,
Leases, as amended by Statement 97, effective for the City beginning with its fiscal year
ending June 30, 2022. This statement establishes new reporting and disclosure requirements,
including the recording of various operating leases in the financial statements.

Subsequent Events

Management has evaluated subsequent events through April 14, 2022, which is the date
the financial statements were available to be issued.

Debt

On August 24, 2021, subsequent to June 30, 2021, the City issued $64,335,000 in general
obligation bonds, with variable interest rates from 2% to 5%. Principal payments are due
annually starting September 1, 2022 and mature on September I, 2042. S&P Global
Ratings has assigned a rating of AAA to the bonds.

| HEAD

Building Trust. Engineering Success.

SANBORN |

Mr. Jeff Lafleur August 3, 2018
Superintendent File No. 3068.01
Nashua Division of Public Works, Solid Waste Department

840 West Hollis Street Sent via email
Nashua, NH 03062

Re: FY19 -FY21 Scope of Services for Landfill Gas Management Suite™
Four Hills Landfill
Nashua, New Hampshire

Dear Jeff:

Sanborn, Head & Associates, Inc. (Sanborn Head) is pleased to provide this scope of services
to the City of Nashua (City) to assist you with the evaluation and management of landfill gas
(LFG) at the Four Hills Landfill. Specifically, we will continue to provide to you our
interactive, web-based data management and mapping system, Landfill Gas Management
Suite™ (LFGMS) to streamline monitoring, record-keeping, and reporting requirements.

LFGMS’ upload interface accepts data from the GEM-2000, laboratory results, and similar
monitoring data (e.g., slope stability measurements) in electronic format (i.e., .csv format or
similar). LFGMS accepts data through a secure website using a password-protected user
interface. Using LFGMS, the City and designated personnel can view and download tables,
charts, and interactive maps to assess wellfield performance.

OBJECTIVE AND SCOPE OF SERVICES

The objectives of our services are to maintain LFGMS for the Four Hills Landfill and to
provide LFG data management technical assistance to the City. To meet these objectives, we
propose the following scope of services:

Sanborn Head will assist City personnel in implementing LFGMS, and training users on the
system’s functionality, as necessary. If City personnel have questions or require assistance
interpreting the data, we will also be available to provide telephone support services to
review and evaluate system performance on a reasonably frequent, on-going basis, say,
every other week.

We will include costs for data storage on a secure (SSL certificate), password protected,
hosted website (Ifgms.com/) with 500 gigabyte (GB) bandwidth, total storage capacity of up
to 40 GB, firewall protection, and nightly data backup.

We anticipate that you may desire upgrades to the system to incorporate additional features

or modify certain existing features in order to further tailor the system to your needs. We
will perform these activities on an “as-needed” basis upon your request.

SANBORN, HEAD & ASSOCIATES, INC. www.sanbornhead.com

August 3, 2018 Page 2
20180803 LaFleur 2018 Nashua LFGMS pro.docx 3068.01

LFGMS will be made available to you for specific application at the Four Hills Landfill. Please
note that under this agreement our services do not include gathering and inputting data.
Therefore, pursuant to this agreement we will not be responsible for the accuracy of
collected data.

As with all Internet-based systems, there may be times when LFGMS will not be accessible.
Furthermore, we have developed the system based on our understanding of your needs. As
with any development project, there may be bugs that need to be worked out. In the event
the City encounters problems, they should be quickly communicated to us, so we can advise
you as to alternate procedures or can make modifications to LFGMS.

FEE AND BASIS OF BILLINGS

Our fee for standard LFGMS services described above is $3,000 per quarter ($12,000 per
fiscal year), beginning with FY 2019 and ending with FY 2021. We will send the City a lump
sum invoice for services on a quarterly basis.

We believe the scope of services, and level of effort proposed, are consistent with your
expectations. We will not invoice in excess of the charges listed above without your
approval. For services outside of the scope defined herein, we will provide a separate scope
of services to you.

TERMS OF ENGAGEMENT

The terms of engagement are described in our Agreement with the City of Nashua, New
Hampshire dated July 21, 2011.

ACCEPTANCE

In accepting this scope of services, the City acknowledges that we have developed the basic
concepts for LFGMS prior to preparing this scope of services, and that our services relate to
tailoring the system for specific application at the Four Hills Landfill and to provide
assistance with use of the system and review and interpretation of data. Accordingly, we
retain rights, title and interest related to LFGMS and all legally protectable elements or
derivative works thereof. We are not prohibited from using any skills or knowledge of a
general nature acquired during the course of providing services under this project, including
information publicly known or that could reasonably be acquired, in similar work proposed
to other of our clients.

We understand that acceptance of this proposal will be provided in a City issued Purchase
Order to Sanborn Head for these services.

SANBORN i HEAD

August 3, 2018 Page 3
20180803 LaFleur 2018 Nashua LFGMS pro.docx 3068.01

Thank you for the opportunity to submit this scope of services. We look forward to working
with you on this project. Should you have any questions, please do not hesitate to call us.

Sincerely,
SANBORN, HEAD & ASSOCIATES, INC.

ZLa/ Dal dg.

Luke C. Teal David E. Adams
Senior Project Engineer Senior Vice President/Principal
LCT/DEA:Ict

P:\3000s\3068.01\ Project Control\20180803 LaFleur 2018 Nashua LFGMS pro.docx

SANBORN I HEAD

Vendor Agreement Detail Report
CITY OF NASHUA, NEW HAMPSHIRE

8/16/2018
Agreement Expiration
Vendor Vendor Agreement Reference Description PO# Type Date
13804 FY19 PORTABLE RESTROOMS FY19 PORTABLE RESTROOMS 265 SERV 06/30/2019
UNITED SITE SERVICES NORTHEAST
Agreement Type: SERV Activity:
Order Max Amount: 0.00 Amount Ordered to Date: 1,209.34 Amount Remaining: 0.00
Amount
Accounting Oty Agreement Ordered To Amount
Line Description Unit Account UOM Max Qty Ordered Max Amount Base Cost Date _ Remaining _
1 ART LANE BAMBINO FIELD 4
Artillery Minors DXR n (Rh
od ae
77.1.650 54821 MO 12 1s 659,64 54.97 54.97 604.67
2ARTILLERY LANE
North Common DXR
77.1.850 54821 MO 12 4 659.64 54.97 54.97 604.67
8 ATHERTON AVE
DXR
“ 77.1.650 54821 MO 12 1 659.64 54.97 54.97 604.67
¢ELKS PLAYGRND RANCOURT
DXR
“% 77.1.650 54821 Mo 12 4 659.64 54.97 54.97 604.67
S ERION FIELD
ERION FIELD DXR
a 77,1650 54821 MO 12 4 659.64 54.97 54.97 604.67
6 FIELDS GROVE
DXR
a 77.1.650 64821 MO 12 4 659.64 54.97 54.97 604.67
¥Y GARDNER FIELD BOWERS
HAINES T BALL DXR
77.1650 54821 MO 12 4 659.64 54.97 54.97 604.67

Vendor Agreement Detail Report
CITY OF NASHUA, NEW HAMPSHIRE

8 GILSON ROAD TRAIL
ADA
77.1.850

9 GREELEY PK CONCORD ST
Greeley 1 & 3 (2DXR)

77.1,.650
10 HOLMAN STADIUM
DXR
77.4.650
4JEWELL LANE FIELD
CHARLOTTE AVE DXR
L 77.4.650
42’ KIRKPATRCK PARK
LOWER SHADY DXR
77.1.650

43,-CABINE FIELD

LABINE SOFTBALL DXR

77.1.650

14 LEGACY PARK
ADA

77.1.650
15--TINCOLN PK GREENLAY ST
DXR

oe TF77.7050
46° LYONS FIELD MARSHALL ST
DXR

Ae 77.1.650
17" MAIN D SOCCER FIELDS
Main D Field 7 & 2 DXR

cv 77.1.650

de MAIN D SOCCER FIELDS
Main D Field 4 & 5 DXR

77.1.680

54821

54621

54821

54827

54821

54821

54821

61289

54821

54821

54821

8/15/2018
or
<\ ae
MO 12 (> \\!' 4,320.00
W
Pah
MO 12 \Y" 4319.28
MO 42 oy DN 659.64
MO 12 1 659.64
MO 42 1 659.64
MO 42 1 659.64
w iy
rh (os
MO 42 Oo 1,320.00
MO 12 1 659.64
MO 42 1 659.64
MO 42 1 659.64
MO 42 4 659.64

110.00

109.94

54.97

54.97

54.97

54.97

110.06

54.97

54.97

54.97

54,97

0.00

109.94

54,97

54.97

54.97

54.97

0.00

54.97

54.97

54.97

54.97

1,320.00

1,209.34

604.67

804.67

604.67

§04.67

1,320.00

604.67

6804.87

604.67

604.67

Vendor Agreement Detail Report
CITY OF NASHUA, NEW HAMPSHIRE

8/15/2018
19 PENNICHUCK JR HIGH , cyt!
Upper Footbll Elks DXR x I Wes
77.1.650 54824 MO 12 Cy Vv" 659.64 54.97 54.97 604.67
40-ROBY PK SPITBRK RD
DXR
. 77.1.650 54824 MO 42 1 659.64 54.97 54.97 604.67
21_-SANDY POND
DXR
77.4.650 54821 MO 12 1 659.64 54.97 54.97 604.67
29 SARGENT AVE TENNIS COURTS
DXR
_ 77.4.650 54824 MO 12 1 659.64 54.97 54.97 604.67
23,YUDICKY FARM M DUNSTBLE
DXR
77.1.850 54821 MO 12 1 659.64 54.97 54.97 604.67
24 MINE FALLS -WHIPPLE
DXR
yor
TE77.7052 64280 MO 12 @) 659.64 54.97 0.00 659.64
25 MINE FALLS PARK - COLISEUM
LINCOLN DXR 0
os \ OK
TF77.7052 54280 MO 12 0 \ SYP 659.64 54.97 0.00 659.64
26 LEDGE STREET BIG FIELD
Ledge St Babe Ruth DXR .
pos OLA
774.650 54821 MO 12 (o\\% 659.64 54.97 0.00 659.64
27 LEGACY PARK
DXR _
771.650 54824 MO 12 (05 \ow 659.64 54.97 0.00 659.64
28 GARDNER FIELD BOWERS
DXR m0
— 77.4.650 54821 MO 12 @ » \US™ 659.64 54.97 0.00 659.64
a9-PINe ST SOFTBALL FIELD “

77.1,650 54821 MO 12 0 659.64 54.97 0.00 659.64

to

Vendor Agreement Detail Report
CITY OF NASHUA, NEW HAMPSHIRE
8/15/2018

30 SKATEBOARD PARK
Minors DXR

771.650

54827

MO 12 oy? __ 659.64

659.64

@ THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

August 30, 2018
Memo #19-051

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF ONE (1) AMERICAN 511 SNOW PLOW AND CONTROLS (VALUE:
$20,355)
DEPARTMENT: 169 WASTEWATER; FUND: WERF

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated August 23, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent Wastewater Department, the Board of Public Works (August 23, 2018 meeting) and
the Purchasing Department recommend the approval of this purchase in an amount of $20,355 to
Howard P. Fairfield of Pembroke, NH.

Respectfully,

Iban Kooken
Purchasing Manager

Cc: D Boucher L Fautuex

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

D. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 23, 2018

David Boucher, Superintendent
Wastewater Department

Purchase of an American 4511 Snow Plow and Controls

To approve the purchase of an American 4511 PISA Snow Plow and Controls
from Howard P. Fairfield in Pembroke, New Hampshire for $20,355 pursuant to
the attached quote and sole source letter. Funding will be through Department:
169 Wastewater; Fund: WERF; Account Classification: 81 Capital.

Quote and Sole Source Letter.

The purchase of this plow will allow new truck #4 to clear snow from the
Wastewater Plant and pump stations during snow events. The plow hitch will be
fabricated and installed by the fleet department welder; the controls will be
installed by the fleet mechanics. This plow is identical to the plows used by the
Street Department for winter operations and will further allow fleet
standardization.