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June 5, 2018

Mr. Gerry Pilon

Building Maintenance Supervisar
Nashua Police Department
Panther Drive

Nashua, NH O3061-078S

Re: Nashua Police Station HVAC Assessment

Dear Gerry:

We re pleased to have ihe apportunity to assist you and the h vesh hua Police Department (NPD) in assessing the
xisti ng HVAC equigrment and controls, SMART has significant experience performing equipment assessments to help
clie s identify risks and equigment life expectancy. Our experience comes to this project effort from a wide array of

comleted surveys aon multiole government and justice projects. SMaT is is familiar with many of the HVAC syste ms at
the station, as we performed the design and oversaw the construction of the 2004 HVAC upgrades project.

The main portion of che police station was bullt approximately 35 years age, with a new addition completed in early
2000's. The building is comprised of multiple HVAC systems including boilers, water source heal purnps, central alr
handling units, VAV boxes, and energy recavery devices in different stages of useful life expectancy. The cooling cov
on the cantral energy recovery unit that pre- tempers the outdoor air before being delivered to the SO water source
heat pumps has failed, As a result, ventilation air is being delivered to the heat purnps at outdoor conditions, causing
the water source heat pumps to be overworked, The building is controlled by a Slemens DDC control systern, dating
back approximately 15 years. The Nashua Police Departrnent has requested that SMART provide a proposal ta do an
avtensive assessment of all of the existing HVAC equipmant along with independent cost estimates reflecting th
work,

We » wil provide the - following § scope of garvices:
1. We will visit the site over multiole days taking an inventory of the HVAC equipment, capacities, useful life
expectancy and note any issues or concerns.

2, We will prepare a report indicating our observations of all the existing equipment and cantrals from the
surveys and make recommandatians.
3, We will provide a cost estimate indicating the costs to purchase and install all recommended items including

te
any structural, electrical or plumbing implications (soft costs including design wil! not be included).
4. The assessment will be strictly mechanical, electrical is not ot included,

We will attend one onsite meeting after the report thas been sent out to answer questions about the resort.
Any comments recelved will be incorporated into a nal veport to be issued shortly after the meeting.

ur

ARCHITECTURE ENGINETRING PLANNING INTERIORS EMF RY

Gerry Plior
June 5, 2018
Page 2 of 2

We wil produce one electronic Rep ort for review and comment by the Nashua Police Department,

4
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2. We will produce one cost estimate as an appendix to the report.

3. Following the submission, SMAT wil meet with NPD personnel to go over any comments.

i. Hazardous materials identification and remediation wil not be inc clad ed in the evaluation or cast estimates.
2. SMT will have access to existing drawings for review and scanning and will be returned to NPD lincludin

electronic versions},

SM RT proposes that the start of the project to the final report will take approximately 6 weeks from a signed
contract. We propose to complete the wark described in this a letter on a fixed fee basis of $19,600,
which incluces reimbursable expenses and cost estimating services.

Wark not cescrived in the Scape oF Services will be provided by SMRT at the request of the N
Department 4s an additional service. Additional services shall either be on an hourly time anc
hourly billing rates established at the time of the request, or for a fixed fee fairly negotiated.

<7

expense basis at SIRT

The Scope of Work included in this proposal will be executed subject to the previously negotiated terms and
conditions with the Nashua Police Department. if you are in agreement with the Scape of Work included please
provicle SMRY with Authorization to Proceed by signing and returning one copy of the attached authorization
statement.

Sincerely,
SMART Architects and Engineers

Jonathan Kasper, PE
Associate Principal

2700 Brickstone Square, Suite 303

Ancover, MA Q1810

P 207.321.3957 email: jkasper@smirtince. com
Enclosures: Authorization Forms, SVIRT 2018 Rate Sheet
Ce: KLD, GV, $8, Fille O0015-JU

ARCHITECTURE ENGINEERING PLANNING INTERIORS

ARCHITECTURE ENGINEERING BLAMING INTERIGRS ENE AY

B77 706.7678
WY OW. SPNTTING.com

Ordered By: Mr. Garry Pilon
Building Maintenance Supervisor
Nashua Police Deparirnent
Panther Drive
Nashua, NH 03061-0785

Description of Work: Assessment of the existing HVAC equ uipment and controls at the Nashua
Police Station (as described in the attached oreposal letter ‘st ed June 5,
2018).

Fee Basis: SKIRT proposes to provide these services for a fixed fee of $19,600, whic!

includes reimbursable expenses anc cast estimating sevices. Work not
described in the Scope of Servi vices will be orovidedl by SMABT at the request of
the Nashua Police Department as an additional service. Additional services
shall either be on an hourly time and expense basis at SMART hourly buling
rates established at the time of the request, or for a fied fee fairly negotiated
{see attached SMRT Schedule of Professional Hourly Billing Rates).

Terms: Tarms and Conditions shall be as described in the previously negotiated terms
and conditions with the Nashue Police Department.

Approved and Accepted By: Nashua Police Department

Signature Date

SMRT
i ii pepe
* a, June 5, 2018
0
Signature Date

877.700.7678
WWW.STHTInc.com

Effective January 1, 2012 through December 31, 2018

Senior Principal
Principal

Senior Advisor
Senior Professional
Professional
intern/Designer
Support

Reproductions
Travel

Other Reimbursables

Consultants

$185 - $215
$130 - $189
$95 ~ $125
$95

Cast plus 10%
IRS Standard Mileage Reimbursement Rate

SMAT reserves the right to adiust its biling rates annually.

ARCHITECTURE ENGINEERING

PLANNING

INTERIORS ENERGY

THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

September 27, 2018
Memo #19-070

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF PERSONAL PROTECTIVE CLOTHING/EQUIPMENT (VALUE:
$20,100)
DEPARTMENT: 152 FIRE RESCUE; FUND: GENERAL

Please see the attached communication from Steve M. Buxton, Deputy Fire Chief to George A. Walker,
Assistant Fire Chief dated August 29, 2018 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmentai purchase agreements with other governmental jurisdictions.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of this clothing/equipment
from Globe Manufacturing of Epsom, NH in the amount of $20,100.

Respectiully, ,

‘Dan Kooken
Purchasing Manager

Co: S. Buxton G. Walker J. Graziano

229 Main Street e Nashua, New Hampshire 03061 ® Phone (603) 589-3330 e Fax (603) 589-3233

4

iy ug Ej re ke escue Dent ty Chie? Steve. Buxton

Group an Station 4 A

Nas

a

Aaministrative Office
Hollis Street, Nashua, NH 02086
www. nashuafire.com

70 East

To: Assistant Chief of Department George Walker
From: Deputy Fire Chief Steve Buxton

Re: PPE Procurement

Date: August 29, 2018

Assistant Chief Walker,

{am requesting permission to move forward with the procurement of ten (10) sets of
Personal Protective Equipment (PPE) from Bergeron Protective Clothing. The quoted price
per set is $2003.12 for a total of $ 20,031.02.

The ten (10) sets will be issued to existing members per our current replacement schedule.
| have included the specifications for the PPE that will be man ufactured by Globe
Manufacturing, a New Hampshire Company.

Res pectfully,

Lie. Mh be TB

Steve M. Buxton
Deputy Fire Chief

AUTHORIZATION FOR ACTION:

DATE
TEM
VENDOR

COST

Program

BOARD of FIRE COMMISSIONERS
NASHUA FIRE RESCUE

September 10, 2018

Personal Protective Clothing (PPE)

Bergeron Protective Clothing

Not to exceed $20,100.00

Protective Clothing

Account - Description

6] - Supplies & Materials

Detail Account - Description

61110 ~ Protective Clothing

Documentation

Funding

Quote attached with request from DFC, Steve Buxton

Not te exceed $20,100.00

Recommendation

Board Action

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Chairman

09/04/18, arb

Approve

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EXPENDITURE

18 71

QUOTATION

PRIVEE CLOT PING
a limited lability compary Doc. Date : 09/18/2018
Payment Terms : NET30
1024 Sunceok Valley Hwy., Unit 5-D Valid Unt: = 06/30/2079
Epsom NH,03234 Customer PO:
TEL; 603.756.8506 Salesperson : Maureen Gnecca

www.BergeronProtectiveClothing.com
Page: Page tof?

Bil To Ship To:

Nashua Fire Rescue Deputy Chief Steve Buxton
Deputy Steve Buxton 70 E Hollls Street

70 East Hollis Street Nashua NH 03060-0306

Nashua NH 03060-0306

Be

40 D57LMB Globe G-XCEL Jacket, Agility Advance 1,087.08 10,910.79

Color: Dark Gold
-Glide ice 2 layer thermal liner Thermal Liner
-Stedair 3000 Moisture barrier
-3-inch Lime/yellow triple trim NYC style(officers red/orange)
-3-inch Scotchlite letters arched row B: "NASHUA"
-Snaps in/Hook-and Dee out closure
-2X% 8% sami expansion pockets with fleece handwarmers
~Full Kevlar lined pockets
-Sunlance Flashlight holder-right chest
-Self mic. strap above utility pocket LC
-Nomex wrister with thumb loop
-Utlity pocket: 2x4x8 left chest-lined with Keviar
-~Self mic strap-on storrmiflan, top slanted towards jeftside
-Black Gemini XT cuffs
-Nomex wrister with thumb loop
-Crosstech adjustable sleeve wells
10 H57LMB Globe fH Harness Ready Pant Agility 912.04 9,120.44
Color: Dark Gald
-Glide Ice 2 layer Thermal Liner
-Stedair 3000 Moisture Barrier
-3-inch Lime/yellow triple trim at cuff
(officers red/orange)
-zipper/Veicro fly closure
-Nomex belt. closure
-Right pocket rope pocket
-Keviar lined 2 x 10 x10 expansion pockets
-Dragon hide knees
-Silizone padded knees sewn on finer
-2X 70X10 pockets
-Black padded rip cord suspenders
-Black Gernini XT self cuffs

Financing options available on some turnoul gear purchases. Prices quoted do not include shipping and handling. Shipping is FOS factory. This quote
is based on current prices which are subject to change by the Manufacturer without notice. TERMS are NET 30 DAYS.

The City has the following fair value measurements as of June 30, 2021:

Fair Value Measurements Using:

Quoted prices
in active Significant Significant
markets for observable unobservable
identical assets inputs inputs
Description (Level 1) (Level 2) (Level 3)
Investments by fair value level:
Debt securities
U.S. Treasury Obligations $ 14,949,928 $ - $ 14,949,928 $ -
U.S. Government Agencies 10,914,022 - 10,914,022 -
Corporate Bonds §,249,591 - §,249,591 -
Equity Securities 64,409,001 64,409,001 - -
Mutual Funds 17,342,639 - 17,342,639 -
Total $ 112,865,181

Equity securities classified in Level | are valued using prices quoted in active markets for
those securities.

U.S. Treasury securities, U.S. Government agency securities, corporate bonds, and mutual
funds classified in Level 2 are valued using standard inputs consisting of benchmark yields,
reported trades, broker/dealer quotes, issuer spreads, two-sided markets, benchmark
securities, bids, offers, where available, and reference data including market research
publications.

Property Taxes Receivable

The City bills property taxes semi-annually, in May and November. Property tax revenues
are recognized in the fiscal year for which taxes have been levied to the extent that they become
available, i.e., due or receivable within the current fiscal year and collected within the current
period or within 60 days of year-end.

Property taxes billed and collected in advance of the year for which they are levied, and
are recorded as a prepaid tax Itability.

Property taxes are due in July and December. Taxes paid after the due, date accrue interest
at 8% per annum. In April of the following calendar year, the Tax Collector executes tax
liens on properties that have unpaid taxes. The lien is recorded on the delinquent taxpayer’s
property at the Registry of Deeds. The tax liens accrue interest at 14% per annum. If the
lien is not redeemed within a two-year redemption period, the property may be conveyed
to the City by deed.

From: BERGERON PROTECTIVE CLOTHING LLC

BocumentNo.: 2041722
To: Nashua Fire’ Rescue

Doc. Date: 09/15/2018

Subtotal 2,003.12 20,031.20
Total 2,003.12 20,037.20

Financing options available on some turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOS factory. This quote
ig based on current prices which are subject to change by the Manufacturer without notice, TERMS are NET 30 GAYS.