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PROPOSAL FOR THE CITY OF NASHUA
ARPA ADMINISTRATIVE SERVICES

Our overall philosophy when approaching ARPA investments can be summarized in the graphic below:

3 iparametrics @mel oh

1. Prioritize Good Governance 2. Leverage your ARPA Aid 3. Invest in Best Uses for Long-Term
= Convene ail stakeholders and » Use a thoughtful — strategic Recovery

build consensus planning process * Invest in urgent health and
* Follow allowable uses under » Leverage with ARPA, FEMA, and economic needs

ARPA other federal sources Priontize short-term investments

Meet all accounting and reporting
rules

Comply with all local and state
laws/ordinances

Ensure transparency throughout

Do not create future budget
deficits

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Coordinate with other state and
local programs

Collaborate with community
partners and organizations

Use existing delivery systems for
efficiency

Don't reinvent the wheel: learn
from others

2. Leverage
BCT WAN Te

with lasting benefits

Identify and address pre-COVID
inhibitors to growth

Move quickly to simulate faster
recovery

Measure progress throughout ta
inform ongoing plan

PAGE 30

REPORTING AND COMPLIANCE

The iParametrics team understands reporting and complance. Ve bake it into
everything we do. We will work the City of Nashua to ensure that you submit
and update your Annual, Interim, and Quarterly Reports as required by the
Treasury. Our team can also establish compliant reporting checklists, decision
documentation memos and sub-recipient monitoring forms that will improve your
averall compliance with the grant rules and restrictions.

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Our team also are experts when it comes to 2 CFR Part 200 compliance. Unlike
CARES CRF which was considered Direct Federal Assistance, ARPA funds must
comply with the 2 CFR Part 200 Uniform Guidance. We will work collaboratively
with your procurement team to ensure that you comply with all the necessary
rules and regulations around fair and open competition, small and minority
business inclusion as well as all the necessary federal compliance forms, Our team
helps demystify these challenges and often makes procurement easier.

PROPOSAL FOR THE CITY OF NASHUA
ARPA ADMINISTRATIVE SERVICES

THE AMERICAN RESCUE PLAN ACT: COMPLIANCE CHECKLIST

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PAGE 31

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[ED iParametrics @mel PROPOSAL FOR THE CITY OF MASHUA
—_ ARPA ADMINISTRATIVE SERVICES

4. Cost Proposal

iParametrics’ experience with the American Rescue Plan Act shows that these programs run the gambit of need. Some jurisdictions
need only minor support, providing guidance and oversight of reporting, Some other communities want help with program design.
running grants and acquiring new grants outside of the local allocation. Therefore, we take the approach that the level of engagement
is highly dependent and tailored to the needs of our clients. Further, given the timing of this RFP, we're going to assume that the
City is completing the first Project and Expenditure Report due on january 31, 2022. The schedule and budget presented below
will be highly dependent on the needs of the City as we progress through the kick off meeting:

SCHEDULE

® February |, 2022: Kickoff Meeting
o Understanding Nashua's goals for the ARPA funds
® We understand that you've already allocated $500k for servers and $1.2M in revenue loss
o Review the Final Rule's Standard Allowance provision which may help the City streamline reporting and operations
o Understand community engagement and outreach efforts
o Review Current procurement operations to align with 2 CFR Part 200

= March 15, 2022; Create Draft Spending Framework Outline

o Outline the City’s priorities in a public facing document
ao Identify a reporting area for ARPA on the City's website
o Establishment of Monthly Meetings

* April |, 2022- Monthly Meeting (Repeats quarterly until completion)
= April 30, 2022- Project and Expenditure Report Completed (Repeats quarterly until completion)
BUDGET

As discussed above, our support to Nashua will be tailored to your needs. The budget presented below is a not to exceed amount
based on our best understanding of the project at this time. It assumes that we will support the City for the duration of the ARPA
period, Further, if the City desires to engage our team for additional work such as running a grant, we have included our hourly rate
sheet. The City will only be charged for the work that is completed.

Role Rate Hours Total
Project Executive $185.00 (20 $22,200.00
PM $168.00 320 $53,760.00
Senior Planner $142.00 600 $85,200.00
Case Management Team Lead $105.00 520 $54,600.00
Total $215,760.00
HOURLY RATES
Position Rate
Project Executive $185

PAGE 32

WD rarametrics @mel PROPOSAL FOR THE CITY OF NASHUA
rs — ARPA ADMINISTRATIVE SERVICES

Subject Matter Expert $200
Project Manager $168
Associate Proyect Manager $158
Public Adjuster $144
Senior Closeout Specialist $144
Closeout Specialist $119
Senior Engineer $144
Engineer $120
Senior Project Writer $130
Project Writer $120
Senior Planner/Trainer $t42
Planner/Trainer $125
Adrministrative Specialist $48

Outreach Team Lead $97

Outreach Coordinator $89

Case Management Team Lead $105
Case Manager $94

Fiscal Compliance Specialist $119

PAGE 33

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 30, 2022
Memo #22-250

TO: Mayor Donchess
Finance Committee

SUBJECT: Trash & Recycling Toters in the amount not to exceed $145,000 funded from 71630
Toter/Solid Waste Fund

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated March 24,
2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Annual replacement of trash & recycling curbside carts & lids
Value: not to exceed $145,000
Vendor: Toter Inc.

Department: 168 Solid Waste
Source Fund: 71630 Toter/ Solid Waste Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.

The Board of Public Works (3/24/2022 BPW meeting), Division of Public Works: Solid Waste, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Cc: J Lafleur
C O'Connor

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 24, 2022

Jeff Lafleur, Superintendent
Solid Waste Department

To approve the purchase of Recycling and Trash carts from Toter, Inc.

To approve the purchase of recycling and trash carts and cart lids for curbside
collection for FY22 in an amount not-to-exceed $145,000 from Toter, Inc. of
Statesville, NC. Funding will be through: Department: 168 Solid Waste; Fund:
Solid Waste; Account Classification: 71 Equipment.

Toter Inc. has been the vendor supplying trash and recycling carts for the City of
Nashua since 2003 when the automated trash collection program started. The
curbside recycling program has grown immensely and the demands for recycling
carts are on the rise.

In October 2002 (RFP #0721-110802), a nine member committee comprised of
DPW, BPW, and Purchasing officials as well as a representative of the Board of
Aldermen and the general public interviewed prospective vendors and evaluated
their proposals. Toter Inc. was chosen and has been providing a quality product and
excellent service as well as honoring warranty claims presented.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 30, 2022
Memo #22-251

TO: Mayor Donchess
Finance Committee

SUBJECT: Design Specification of Digester Heat Exchanger & Exhaust Fan in the amount not to
exceed $40,900 funded from 53107 Architect & Engineering Services/Wastewater Fund

Please see attached communications from David Boucher, Superintendent of the Wastewater Department,
dated March 24, 2022 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: Design Specifications for Digester Heat Exchanger & Stair Tower Exhaust Fan
Value: $40,900
Vendor: Wright Pierce

Department: 169 Wastewater
Source Fund: 53107 Architect & Engineering Services/ Wastewater Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.

The Board of Public Works (3/24/2022 BPW meeting), Division of Public Works: Wastewater, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Boucher
C O'Connor

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 24, 2022

David L. Boucher, Superintendent
Wastewater Department

Digester Heat Exchanger and Stair Tower Exhaust Fan — Design Phase Services

To approve the contract with Wright Pierce to provide design plans and
specifications for a second digester heat exchanger and stair tower exhaust fan in
an amount not to exceed $40,900. Funding for this contract will be through
Department: 169 Wastewater; Fund: Wastewater; Activity: Heat Exchanger
Primary Digester.

Wright Pierce Scope of Work and Fee Schedule

The Primary Digester has a heat exchanger in the bottom level that heats sludge to
the proper temperature to keeps the digester running optimally. Currently there is
one heat exchanger in place. The wastewater facility has purchased a second heat
exchanger for redundancy, which will allow us to maintain the digestion process
should one exchanger become faulty or needs to be taken off-line for routine
maintenance. This project involves containment modifications, additional piping
and controls for the installation of the second heat exchanger.

There is an enclosed stair tower that provides access to the top of both the primary
and secondary digesters. At the very top of the stair tower is an exhaust fan that is
not working and difficult to access and repair as it is located on the roof of the
stair tower. A much safer approach is to abandon the existing fan and install a
new one at the top of the stair tower, below the roof level, so that it can safely be
reached by employees when servicing.

Both of these projects are in the same general location and it makes economical
sense to lump both projects into one. Wright Pierce has satisfactorily completed
many projects at the wastewater plant and we believe they will provide a well
thought out design for each component of this project.

Capabilities Statement

About CCS:

CCS New England is an audio visual integrator that covers the corporate, government and education markets. It has been in business
since 1998 and covers the New England states as well as parts of New York. Through its affiliate offices, it has coverage in over 40 states.
With 350 employees nationwide in the departments of Operations, Finance, Administration, Customer Service, Sales, System Design/

Engineering, Project Management, instaiiation/integration, Service, iviarketing and Training, CCS has you covered from start to finish.

Services & Core Competencies:

Audio Visual Product Sales, System Design/Engineering, Project Management, Integration & Installation, Training, On-site

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Demonstrations, Authorized Service & Repair, CTS Certified Technical & Sales Staff, Technical Support and Service

Audio and Video Solutions:
Audio Systems, AV Furniture & Racks, Collaboration Solutions, Conferencing Systems - Audio & Video, Digital Signage, Digital White

Roards Document Cameras, Interactive Solutions, LED/LCD Flat Pane! Disnlaye Microphone & Voice Systems, Projectors, Projection
Roaras, Document Cameras, interactive IONS, Fiat Pane! Displays, Microphone & Voice Systems, ?! ; PT oecooOR

SOiIOnS, Levy lee OPSCtO rs, QySce

Screens, PTZ Cameras, Room Control & Automation Systems, Video Walls

Vendor Partnerships
Over the past 24 vears, CCS has developed strong partnerships with over 100 premier manufacturers. These partnerships provide our
customers with competitive pricing as well as priority technical support, service and customized offerings. Examples of our partner lines
include AMX, Bose, Christie, Clear One, ClearTouch, Crestron, Danley Sound Labs, Epson, Extron, Crestron, JBL, Legrand, Lifesize,
Maxell, NEC, Panasonic, Samsung, Shure, SMART Technologies and Sony, to name a few.

Past Performance:

Federal Aviation Administration, Hanscom Air Force Base, U.S. Army, Naval War College, National Guard, Homeland Security, Veteran’s
Administration, Environmental Protection Agency, Northrop Grumman, Raytheon, Intel, Oracle, Federal Home Loan Bank of Boston,
iBM, Wyeth Biopharma, M.I.T, University of New Hampshire, Bentley University, Fitchburg State University, Harvard University,
University of Massachusetts - Boston, Massasoit Community College, North Shore Community College, Dartmouth Medical Scncol,

Boston Public Schools, Lynnfield Public Schools, Wellesley Public Schools and Cambridge Public Schools, among many others.

Current Contracts Held:
@ Massachusetts State Audio Visual Contract OFFSO
Massachusetts Higher Education Consortium Multimedia Contract MC15-B11
MPA 416 (CR-69) Audiovisual Equipment and Services
PEPPM Furniture Bid (CA) Bid #527080-183 (open to MA and NY only)
MHEC Furniture Contract, MHEC #C07

Differentiators:

Top Tier Manufacturers

On-staff Engineers, Project Managers and Installation Technicians
Nationwide — 20+ CCS offices & coverage in over 40 states
Custom Maintenance Agreements

Extended Manufacturer Warranties

Turn Key Solutions

Consultative Sales

Remote troubleshooting through NOC Center (optional)

On Site Training

Professional Development courses offered

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Company Certifications:
e APEx Certified, SDO Certified WBE/MBE/DBE, DCAMM - DBE, CTS Certified, 8{m) EDWOSB/WOSB, Woman Owned, Minority Owned

CCS Presentation Systems 978-256-2001 / F: 978-256-2002

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Your Audio Video Experts ces_ma@cesprojects.com
Covering the New England states https://ccsnewengland.com