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THE STATE OF NEW HAMPSHIRE
DEPARTMENT OF TRANSPORTATION

Department of Transportation

Victoria F. Sheehan William Cass, PLE.
Commissioner Assistant Commissioner

February 8, 2018

Ms. Cheryl Gamst

Advanced Presentation Systems, Inc.
d/b/a CCS Presentation Systems

132 Northeastern Boulevard
Nashua, NH 03062

Dear Ms. Gamst,

The Office of Federal Compliance has reviewed your annual affidavit as a Disadvantaged Business Enterprise
(DBE/ACDBE) and is pleased to inform you that your firm appears to meet the ownership, control and eligibility
requirements established by the U.S. Department of Transportation (USDOT) in Title 49, Part 26 of the Code of
Federal Regulations and will continue to be certified as a DBE under the North American Industry Classification
System (NAICS) code(s): 423410 Photographic Equipment and Supplies Merchant Wholesalers.

As a DBE, your company will be included in the State’s Unified DBE Directory, which is incorporated in all
Federal-aid construction contract proposals and available online at www.nh.gov/dot. This certification is not a
guarantee of work, but enables your firm to compete for and perform contract work as a DBE on all USDOT
Federal Aid projects in New Hampshire. This certification does not validate the capability or capacity of your
firm to perform work in the area(s) for which you have been certified.

You must submit the following information on the anniversary date of this letter annually to ensure continued
program eligibility;

° A notarized Annual Affidavit of No Change,

e <A signed copy of your firms most recently filed tax return, and

e Acopy of your firm’s home state certification letter (for non-NH firms).

For your convenience, this office will send a notification of this obligation prior to the anniversary date.

You are required by 49 CFR Part 26.83(i)(j) to report any change in circumstances affecting your ability to meet
size, disadvantaged status, ownership, or control requirements of this part or any material change in the
information provided in your application. This notice must be submitted in the form of a sworn affidavit, in
writing, and within 30 days of the occurrence of the change. You must provide supporting documentation
describing the nature of the change. This Department reserves the right to monitor your company by conducting
on-site visits to your office facility or job locations, and to request additional information, as necessary, to ensure

compliance with the regulations of this program.

Thank you for your continued participation in the NH DBE Program. If you have any questions regarding your
certification, or other aspects of this program, please contact me at (603) 271-6612 or Larisa.Djuvelek-
Ruggiero(f@dot.nh.gov

Regards, =
g Ps AA aa
Larisa Djuvelek-Ruggiero
External EEO Coordinator, DBE & OJT Programs
Office of Federal Compliance

JOHN O. MORTON BUILDING e 7 HAZEN DRIVE « P.O. BOX 483 * CONCORD, NEW HAMPSHIRE 03302-0483
TELEPHONE: 603-271-6752 « FAX: 603-271-8048 e TDD: RELAY NH 1-800-735-2964 » INTERNET: WWW.NHDOT.COM

City of Nashua

Purchasing Department
Administrative Services Division

{OU} JOSS 20U

Fax (603) 594-3233

229 Main Street - Nashua, NH 03060

Addendum 1
RFP 1050-022522
Audio Visual Equipment

February 22, 2022

Information included in this decun
IRPOTMAUON inciucedc if thls GocumMe!

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. If you are submitting a proposal via Bid Express please be sure
to acknowledge the addendum on the wehsite before submitting your pranasal.

Addendum 1 is being issued to modify the bidding documents to include questions and answers received
from potential bidders with the initial RFP.

All other aspects of the original document remain the same.

Please sign and return this page with your submitted proposal. Failure to acknowledge the addendum
will result in the bid submittal being disqualified.

| acknowledge that Addendum 1 has been received and incorporated into bid submittal for RFP
1050-022522.

2 tude

Date

Mhansed reed ih x 4S wIya
RE MLS lhe Sent tL) an. sabe Ss

City of Nashua

Purchasing Department (603) 589-2330

Administrative Services Division Fax (603) 594-3233
229 Main Street - Nashua, NH 03060

Addendum 1
RFP 1050-022522
Audio Visual Equipment

February 22, 2022

Fi ; - 4
Information included in Enis doc:
MVOMMNAOR IAC USS Wy Us GOCUMenL

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. If you are submitting a proposal via Bid Express please be sure
ta acknowledge the addendum on the website before submitting your pronosal.

Addendum 1 is being issued to modify the bidding documents to include questions and answers received
fram potential bidders with the initial RFP.

Ail other aspects of the original document remain the same.

Please sign and return this page with your submitted proposal. Failure to acknowledge the addendum
will result in the bid submittal being disqualified.

| acknowledge that Addendum 1 has been received and incorporated into bid submittal for RFP
1050-022522,

LW ut

Authorized fi ignature

YY 2/2022.

Date

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REA hy oD V0? $2 nF CL°CY) , sg wt

Addendum 1
RFP 1050-022522
Questions and Answers

Question

Answer

Can you provide dimensions of the classroom and library area?

Classroom 24’x40', Library 15°x40’

Can you provide dimensions of the existing projection screen in the
library?

69"x52”

Does the physical installation require Union or Non-Union labor?

The City does not have a requirement on tiis.

Are we able to obtain the As-Builts to include the floor plans?

Unfortunately, we do not have floor plans

is there a preferrea subcontractor for installation?

No

Could you share with me who | should contact to schedule a site visit?
[t would be helpful to see the rooms and any existing technology.

Yes there is someone on site each day during normal business hours 8-
5. Please contact purchasing@nashuanh.gov to request a visit.

Can | get a copy of the plan holders list, if available?

We will post a plan holders list along with the rest of the bid
documents on the City’s website under Bias\Current Bids

https://www.nashuanh.gov/bids.aspx PbidiD=354

Can | get a copy of any addenda issued to date?

Any addenda issued can be found on the City’s website under
Bids\Current Bids https://www, nashuanh. gov/bids. aspx PbidID=354

SCcCS

Your Audio Video Experts

E UT (|

Proposal For:
Nashua Fire Rescue
177 Lake Street, Nashua, NH, 03060

Training Room and Library AV Upgrade

Prepared For:

Glenn Nielsen
NielsenG@nashuanh.gov; (603) 589-3435

CCS PRESENTATION SYSTEMS
978-256-2001 » ccsnewengland.com

Prepared by Christian Gamst
chgamst@ccsnewengland.com
February 28, 2022 * NH-2021-10-19 © Revision Version 3

a

Ol ir Story

Who We Are

CCS Presentation Systems New England is one of the preferred suppliers of
audio visual and multimedia presentation systems to the education,
corporate and government markets. CCS covers 40+ states and is a part of
one of the largest Audio Visual Systems Integrators in the nation. We area
federally certified, woman and minority owned business that has been
providing solutions in New England and New York since 1998. We are
proud to offer our audio visual expertise to the Boston and New Hampshire
areas and beyond. Learn more below about our story.

Our Story

Cheryl and Chris Gamst founded CCS in 1998 in Chelmsford, MA. In over 20-plus years of being in business, CCS has grown
exponentially, moving the company to a 26,000 square foot facility in Nashua, NH, just 45 minutes from downtown Boston.
CCS has grown to become one of the leading audio visual system providers in the area.

As an authorized reseller, CCS provides audio visual and multimedia systems including projectors, LED/LCD displays, audio
systems, video conferencing systems, interactive whiteboards and projectors, accessories, and services such as training and
maintenance. We specialize in customer satisfaction through personalized service tailored to your unique application and
requirements including A/V system design, installation, training, consulting, and solutions.

Whether you want a simple installation or the most sophisticated fully integrated audio visual, multimedia or video
conferencing system - whether you need to outfit classrooms, conference rooms, boardrooms, or command centers, CCS New
England has the expertise to serve you.

Our Mission

As aleading Audio Visual integrator, we connect our clients
with reliable and easy to use technology that reflects their
best image, elevates their productivity, and empowers
innovation through the highest quality of products and

services at the best value.

t_™ Advanced Presentation Systems, Inc.
C C S Confidential Proposal dba CCS Presentation Systems
qT 132 Northeastern Blvd.
Nashua, NH 03062

TRAINING ROOM

SCOPE

Nashua Fire Rescue would like to update the AV and videoconferencing equipment in the Training Room,

CCS is located on Northeastern Blvd. in Nashua, just minutes from the station.

We will de-install all unnecessary existing equipment, such as the existing projector, screen, camera, and some rack equipment.
Anew 82" commercial display on a mobile cart will be installed. This can be used for in room presentation, or videoconferencing.

Users will have the ability to present or conduct a videoconferencing call using the Room PC or laptop. An input plate in the wall will provide the
laptop connection.

The existing mics and speakers will be used for the audio on VTC calls and presentation.

Two new PTZ cameras will be installed. One camera will be installed in the front of the room for use during typical video conferencing meetings
where the users would be looking forward toward the projected images. Asecond camera will be mounted in the back of the room for board
meetings or training type VTC calls where you would want to capture someone, or a group of people, at the front of the room near the projected
images. This setting would be used for the meetings that need to be recorded and streamed for CATV.

Both cameras will have pan/tilt/zoom functionality. Only one camera can be active at once. The active camera will be selected at the touch panel.

The camera in the back of the room will also have the ability to stream and record using a streaming media processor, This will allow you to record
and stream simultaneously, as well as send that stream out to the internet and CATV if desired. There is 80GB of storage on the quoted model.
Users will have to remember to offload recorded videos once storage gets low. We have included an option to upgrade to the 400GB storage model
in an option near the end of this quote. Additional information about the streaming processor can be found at this link:
https://www.extron.com/product/smp351

Atable mounted touch panel will be located at the computer station. This will give the user an intuitive control interface for the system. The touch
panel will control system on/off, mic mute, mic levels, program volume, camera selection, camera control, stream/record etc.

Rack mounted equipment will be installed in the existing rack.
Nashua Fire is responsible for providing power and network connections if necessary.
Client Responsibilities:

General

CCS is not responsible for customer provided source devices and/or adapters that do not meet the standard requirements of the connection. All
audio and video cabling and connectivity provided by CCS is intended to meet the standards of each appropriate connection. This includes but is
not limited to the use of adapters. This system is not designed to exceed the native resolution of the display.

Owner Furnished Equipment
All existing equipment and cabling that is being re-used is assumed to be in working order. If any equipment needs to be repaired or replaced, a
new quote can be provided with appropriate pricing.

Power Requirements
Customer will be responsible for providing a suitable source of electrical power for all equipment specified requiring a power supply.

Room Availability

MA State Contract OFF50/ MHEC Contract B11 3 of 12 Version Version 3 February 28, 2022
8(m) EDWOSB/WOSSB - Cage Code 1G7P0

Certified Small, Minority, Woman-Owned Business

(MA. NH, RI, NY)

t_™ Advanced Presentation Systems, Inc.
C C S Confidential Proposal dba CCS Presentation Systems
qT 132 Northeastern Blvd.
Nashua, NH 03062

Quotation assumes the room will be available without interruption during normal working hours 7am to 5pm on the days for which the installation
is scheduled. Any significant delays resulting from lack of access to the room or site readiness shall be billable at prevailing rates.

Finish Work
CCS shall not be responsible for any millwork, coring, patching, painting or other finish work associated with the installation.

Network
Customer will provide any network connectivity to any devices requiring a LAN connection including any encryption bridge systems such as a
Taclane. Ifa Taclane encrypted bridge or equal is provided, CCS is not responsible for setting up or connecting such product to the network.

Cable Pathways
Existing pathways will be used.

In Wall Boxes
Customer will have a contractor install the in wall boxes located behind the display. CCS can provide them during the rough in.

Blocking
The client is responsible for providing blocking for A/V displays or other equipment as required. CCS can make recommendations when blocking is
required.

Warranty:

Workmanship
CCS will warranty the installation workmanship and installation materials for one year from date of completion. After one year any onsite service is
billable unless a service plan is purchased.

Electronic Equipment and Components

CCS will warranty all electronic equipment and labor to diagnose or troubleshoot electronic equipment for a period of ninety days. Electronic
equipment warranty of ninety days shall include: on site troubleshooting or diagnosis of problems, de-installation and re-installation of equipment
needing to be returned or replaced under warranty. After ninety days, de-installation and re-installation shall be billable service unless a service
plan is purchased. Manufacturer's equipment warranties are of varying lengths. After 90 days, CCS will warranty this equipment for the term
established by the manufacturer on a depot (carry-in) basis only.

General

CCS is not responsible for vibration of projected image caused by building issues such as HVAC, etc. CCS will notify customer of such issues and will
make recommendations to help reduce or eliminate the vibration. Any additional parts or labor required to reduce or eliminate the vibration will
be at additional cost to customer if they elect to have CCS help correct the problem, Customer understands that in some cases this may not
eliminate or reduce the vibration issue.

Warranty coverage only includes those items provided by CCS. Customer-owned equipment is not covered. Warranty does not cover misuse or
abuse of system, nor does it cover operator error. Calls for warranty service which are found to be due to misuse, abuse or operator error shall be
billed at prevailing service rates. CCS offers several service plans and extended warranty options on equipment. We encourage you to discuss these
options with your Account Manager.

EQUIPMENT
1 Samsung QE82T 82"QET Standalone Displau Crystal UHD 3840x2160,300 nit.. $3,368.75 $3,368.75
2 AVer PAVPTZ330 PTZ330 Professional Live Streaming PTZ Camera $1,821.91 $3,643.82
1 Chief PFCUB Chief Large Flat Panel Mobile AV Cart $809.40 $809.40
2 AVer COMSVCMNT Camera Mount L-Type for Wall for PTZ & PTC/TR Series $94.05 $188.10
1 Extron Electronics 60-1565-02 10" Tabletop TouchLink® Pro Touchpanel - B... $1,831.25 $1,831.25
1 Extron Electronics DTP R HWP 4K 231 D- White Extron DTP Receiver for HDM... $462.50 $462.50
MA State Contract OFF50/ MHEC Contract B11 4 of 12 Version Version 3 February 28, 2022

8(m) EDWOSB/WOSB - Cage Code 1G7P0
Certified Small, Minority, Woman-Owned Business
(MA. NH, RI, NY)

SCCS

Confidential Proposal

Advanced Presentation Systems, Inc.
dba CCS Presentation Systems

132 Northeastern Blvd.

Nashua, NH 03062

8(m) EDWOSB/WOSB - Cage Code 1G7P0
Certified Small, Minority, Woman-Owned Business
(MA. NH, RI, NY)

QTY DESCRIPTION NOTES PRICE PRICE EXT
1 Extron Electronics 60-1911-01 Extron IPCP Pro 250 xi $912.50 $912.50
1 Extron Electronics 60-1324-01 SMP 351 Standard Version - 80 GB SSD $3,143.75 $3,143.75
1 Extron Electronics 60-1493-21 Extron DXP 44 HD 4K PLUS, 4x4 4K/60 HDMI wi.. $2,693.75 $2,693.75
1 Extron Electronics 60-1869-52 DTP3T 202 $650.00 $650.00
1 Extron Electronics IPL Pro $3 Extron Three Serial Port IP Link® Pro Control Pr.. $562.50 $562.50
1 Netgear GS308PP-100NAS 8PT GE UNMANAGED SWCH W/POE/POE+ $147.36 $147.36
1 Magewell 32060 USB Capture HDMI Gen 2 $373.75 $373.75
3. Middle Atlantic UTR1 Middle Atlantic 1SP Universal Mounting Rack Shelf $29.81 $89.43
2 Blackmagic Design BMD-CONVCMIC/SH03G/WPSU_ Micro Converter SDI to H... $71.96 $143.92
1 COVID Q-0101565 Aux Plate $43.05 $43.05
10 COVID MC-HD2-06 Slim Line HDMI 2.0 Cable, 6ft $19.14 $191.40
1 COVID USB3-AB-06 Covid USB 3.0 Cable, A Male to B Male, 6ft $9.58 $9.58
1 CCS Materials Installation Materials $200.00 $200.00
EQUIPMENT TOTAL $19,464.81
SHIPPING

QTY DESCRIPTION NOTES PRICE PRICE EXT
1 CCS Shipping Shipping $535.00 $535.00
SHIPPING TOTAL $535.00

LABOR & INTEGRATION
Engineering $2,112.00
Install $2,640.00
Field Engineering $480.00
Quality Assurance $480.00
Project Management $480.00
Programming $2,800.00
Training $120.00
EQUIPMENT TOTAL $19,999.81
LABOR TOTAL $9,112.00
TRAINING ROOM TOTAL $29,111.81

MA State Contract OFF50/ MHEC Contract B11 5 of 12 Version Version 3 February 28, 2022

i Advanced Presentation Systems, Inc.
fidential Proposal :
_ Confi p dba CCS Presentation Systems
ee 132 Northeastern Blvd.
Nashua, NH 03062

TRAINING ROOM WALL MOUNTED DISPLAY OPTION

SCOPE

This option would remove the projector and screen, replacing it with a wall mounted 82" LCD display. LCD displays typically provide better
resolution and brightness than a projector. This display would be centered on the wall and would be big enough for those in the back of the room

to see it.
EQUIPMENT
QTY DESCRIPTION NOTES PRICE PRICE EXT
-1 Sony VPLPHZ50 VPL-PHZ50 WUXGA 5000 Lumen Laser 3LCD Projector $2,250.00 -$2,250.00
-1 Da-Lite 70292 Da-Lite Model C w/ CSR 109D 57.5X92 Matte White $620.25 -$620.25
1 Samsung QE82T 82"QET Standalone Displau Crystal UHD 3840x2160,300 nit.. $3,028.35 $3,028.35
1 Chief XSM1U_ Chief X-Large Fusion Micro-Adjustable Fixed Wall Display Mount $221.44 $221.44
1 Extron Electronics DTP R HWP 4K 231 D- White Extron DTP Receiver for HDM... $462.50 $462.50
EQUIPMENT TOTAL $842.04
SHIPPING AND TAXES $0.00
SUMMARY
LABOR $0.00
TRAINING ROOM WALL MOUNTED DISPLAY OPTION TOTAL +$842.04
MA State Contract OFF50/ MHEC Contract B11 6 of 12 Version Version 3 February 28, 2022

8(m) EDWOSB/WOSB - Cage Code 1G7P0
Certified Small, Minority, Woman-Owned Business
(MA. NH, RI, NY)