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i Advanced Presentation Systems, Inc.
fidential Proposal :
_ Confi p dba CCS Presentation Systems
ee 132 Northeastern Blvd.
Nashua, NH 03062

ADD STORAGE ON STREAMING DEVICE OPTION

SCOPE

This option would swap out the 80GB streaming device storage for the model with 400GB of storage. This would allow more video to be saved on
the device before transferring to a computer.

EQUIPMENT

QTY DESCRIPTION NOTES PRICE PRICE EXT
-1—_Extron Electronics 60-1324-01 SMP 351 Standard Version - 80 GB SSD $3,143.75 -§3,143.75
1 Extron Electronics 60-1324-11 Extron SMP 351 Standard Version - 400 GB SSD $4,718.75 $4,718.75
EQUIPMENT TOTAL $1,575.00
SHIPPING AND TAXES $0.00

SUMMARY
LABOR $0.00
ADD STORAGE ON STREAMING DEVICE OPTION TOTAL +$1,575.00

MA State Contract OFF50/ MHEC Contract B11 7 of 12 Version Version 3 February 28, 2022

8(m) EDWOSB/WOSB - Cage Code 1G7P0
Certified Small, Minority, Woman-Owned Business
(MA. NH, RI, NY)

i Advanced Presentation Systems, Inc.
fidential Proposal :
_ Confi p dba CCS Presentation Systems
ee 132 Northeastern Blvd.
Nashua, NH 03062

LIBRARY

SCOPE

Nashua Fire Rescue would like to replace the existing projector in the Library Room with a new laser projector and screen.

A5000 lumen WUXGA projector will be ceiling mounted. This will shoot onto a ceiling mounted manual projection screen. The screen will have a
109" diagonal and be in 16:10 (wide) format.

It was asked that we update the connections to move to HDMI. The Fire Department will be responsible for providing a new owner furnished PC
with two HDMI outs.

When video conferencing, users will have the ability to show the call on the existing display, and the content on the projection screen.

Control of the projector will be done using the provided remote.

EQUIPMENT
QTY DESCRIPTION NOTES PRICE PRICE EXT
1 Sony VPLPHZ50 VPL-PHZ50 WUXGA 5000 Lumen Laser 3LCD Projector $2,250.00 $2,250.00
1 Da-Lite 70292 Da-Lite Model C w/ CSR 109D 57.5X92 Matte White $620.25 $620.25
1 Chief RPAUW Chief Universal RPA White $108.71 $108.71
1 Extron Electronics 60-1162-02 Extron EWB 102, Two US gang external wall bo. $46.25 $46.25
1 COVID QT-0101491 2 Gang Dual HDMI $84.91 $84.91
1 COVID P-HD24-16M Covid HDMI Cable with Ethernet, Plenum, 16ft $53.21 $53.21
1 COVID P-HD24-25M Covid HDMI Cable with Ethernet, Plenum, 25ft $78.30 $78.30
2 COVID MC-HD2-10 Slim Line HDMI Cable, 18G, 10ft $20.62 $41.24
EQUIPMENT TOTAL $4,666.87
SHIPPING
QTY DESCRIPTION NOTES PRICE PRICE EXT
1 CCS Shipping Shipping $280.00 $280.00
SHIPPING TOTAL $280.00
LABOR & INTEGRATION
Engineering $264.00
Install $880.00
Project Management $240.00
EQUIPMENT TOTAL $3,562.87
LABOR TOTAL $1,384.00
LIBRARY TOTAL $4,946.87
MA State Contract OFF50/ MHEC Contract B11 8 of 12 Version Version 3 February 28, 2022

8(m) EDWOSB/WOSB - Cage Code 1G7P0
Certified Small, Minority, Woman-Owned Business
(MA. NH, RI, NY)

t_™ Advanced Presentation Systems, Inc.
C C S Confidential Proposal dba CCS Presentation Systems
qT 132 Northeastern Blvd.
Nashua, NH 03062

SERVICE AGREEMENT OPTION

SCOPE

This option would add a 1 year service agreement that would cover both rooms. This includes the following:

FEATURES
System Priority Protection
Ensures system integrity and provides the highest level of priority response and resolution.

Priority Response Status

Priority Resolution Status

Annual preventive maintenance

Unlimited telephone support

8 business-hour telephone response time

16 business-hour onsite response time

Facilitation of manufacturer's warranty (out of warranty items not covered)

If you would like a longer service agreement or would like to modify any other parts of the agreement, this can be customized and priced

accordingly.
LABOR
1 CCSLabor Service $1,495.00 $1,495.00
LABOR TOTAL $1,495.00
SHIPPING AND TAXES $0.00
SUMMARY
LABOR $0.00
SERVICE AGREEMENT OPTION TOTAL +$1,495.00
MA State Contract OFF50/ MHEC Contract B11 9 of 12 Version Version 3 February 28, 2022

8(m) EDWOSB/WOSB - Cage Code 1G7P0
Certified Small, Minority, Woman-Owned Business
(MA. NH, RI, NY)

t_™ Advanced Presentation Systems, Inc.
C C S Confidential Proposal dba CCS Presentation Systems
qT 132 Northeastern Blvd.
Nashua, NH 03062

ACCEPTANCE

ACCEPTANCE

$23,562.68
NET30 $2,376.00
$4,480.00
$720.00
$2,920.00
SUBTOTAL $34,058.68
TOTAL TAX (TAX EXEMPT) $0.00
PROJECT TOTAL $34,058.68
OPTIONS
TRAINING ROOM WALL MOUNTED DISPLAY OPTION +§842.04
ADD STORAGE ON STREAMING DEVICE OPTION +§1,575.00
SERVICE AGREEMENT OPTION +$1,495.00

TERMS

Invoices are subject to 1.5% interest charge if not paid within the terms. Returns are allowed within 30 days and with a 25% Restocking fee. No returns on
custom items.

| accept this proposal and hereby authorize CCS New England at 132 Northeastern Blvd Nashua, NH 03062 to proceed with the purchase of the included
equipment for the facilities of Nashua Fire Rescue constructing at 177 Lake Street Nashua, NH 03060 as described in the totality of this document. In keeping with
the Terms of Payment listed above. This proposal is valid only if accepted in writing by Nashua Fire Rescue within thirty days of the Proposal / Quote Date and
the deposit (if required by the terms) is received on or by the Acceptance Date. Price quotes contained herein shall remain valid for a period of no more than 30
days from the Acceptance Date, after which pricing may be subject to increases due to fluctuations in tariffs assessed to CCS on products imported from abroad
All pricing is subject to change after 7 days from the date of this proposal. Customer understands, acknowledges and assumes full responsibility for any such
price increase due to fluctuations in tariff charges incurred after 30 days from the Acceptance Date.

WARRANTY
CCS warrants the system installation to be free of defects in workmanship and fit for the intended purpose for a period of 1-year parts and 90 days labor. This
warranty does not cover equipment or system abuse, misuse including but not limited to:

@ Operating outside of environmental, electrical, temperature or humidity specifications

@ System alterations, not approved, nor performed by CCS or bya service facility other than those authorized by the manufacturer.

@ Customer alterations, changes to and or modifications to system equipment. Restoration of system to original state will be billed on a time and
materials basis.

After one-year parts and 90 days labor, any future service requirements will be billed on a time and materials basis unless a CCS Service Contract is in place. All
new equipment, provided by CCS, includes the manufacturer’s warranty. CCS warrants that all AV equipment will be installed in accordance with the
manufacturer’s recommended environmental and electrical operating conditions and requirements. CCS systems are under warranty against defects in
workmanship for a period of 1-year parts and 90 days labor from the date of system acceptance or substantial completion. Owner furnished equipment and
products not purchased from CCS are not covered under warranty.

GENERAL

MA State Contract OFF50/ MHEC Contract B11 10 of 12 Version NH-2021-10-19 February 28, 2022
8(m) EDWOSB/WOSSB - Cage Code 1G7P0

Certified Small, Minority, Woman-Owned Business

(MA. NH, RI, NY)

t_™ Advanced Presentation Systems, Inc.
Confidential Proposal dba CCS Presentation Systems
qT 132 Northeastern Blvd.
Nashua, NH 03062

All audio and video cabling, adapters and connectivity provided by CCS are intended to meet the standards of each appropriate connection. CCS is not responsible
for customer provided source devices and/or adapters that do not meet the standard requirements of the connection. Customer provided adapters or cabling should
be approved by the manufacturer. System issues caused by unapproved cabling or adapters may, at the discretion of CCS, result in additional charges for time and
materials. This system is not designed to exceed the native resolution of the display. CCS shall not be responsible for any millwork, coring, painting or other finish
work associated with the installation.

OWNER FURNISHED EQUIPMENT
All existing equipment and cabling that is being re-used is assumed to be in working order. If any equipment needs to be repaired or replaced, a new quote can be
provided with appropriate pricing.

POWER REQUIREMENTS
Customer will be responsible for providing a suitable source of electrical power for all equipment specified requiring a power supply.

ROOM AVAILABILITY
Quotation assumes the room will be available without interruption during normal working hours 7am to 5pm on the days for which the installation is scheduled. Any
significant delays resulting from lack of access to the room or site readiness shall be billable at prevailing rates.

FINISH WORK
CCS shall not be responsible for any millwork, coring, patching, painting or other finish work associated with the installation.

NETWORK
Customer will provide any network connectivity to any devices requiring a LAN connection.

EXCLUSION
CCS Service Level Agreements and Warranties do not cover equipment or system modifications, abuse, misuse including but not limited to:

@ Operating outside of environmental, electrical, temperature or humidity specifications

@ System alterations, not approved, nor performed by CCS or bya service facility other than those authorized by the manufacturer.

@ Customer alterations, changes to and or modifications to system equipment. Restoration of system to original state will be billed on a time and
materials basis.

AUTO-RENEWAL

Except as otherwise agreed upon in writing, the initial term of this Agreement shall be one (1) year from the date of this Agreement (the “Initial Period”). This
Agreement shall automatically renew each year for successive periods equal to the Initial Period (the “Successive Periods”) unless either party gives notice to
the other party of intent to terminate this Agreement in writing not less than thirty (30) days prior to the expiration of any Period (the “Notice”). Annual
Agreement renewals are subject to rate increases equal to 1% of the total cost of the initial AV System.

CONTROL and or DIGITAL SIGNAL PROCESSOR (DSP) CODE

CCS is not responsible for acquiring existing system Control and or DSP source code. If the current code is not available, cannot be recovered from the system or
a previous AV Integrator, the source code will need to be rebuilt at the customer's expense. This process will delay the project schedule. CCS may assist the
customer in their attempt to recover the code at our standard hourly labor rate.

INSTALLATION CANCELLATION / CREW CALL OFF / RESCHEDULE FEE

@ Oncean Install date has been set, and the customer has been notified, if the customer cancels or reschedules less than 24 hours prior to said install
date, a cancellation/rescheduling crew fee of the crews' loss time may be charged for each occurrence.

e If onsite and the crews are asked to leave due to customer reasons, a crew fee of the crews' loss time and trip charge may be charged for each
occurrence.

ACCEPTANCE OF TERMS
The signature of the client and/or upon issuance of a purchase order to CCS Presentation Systems constitutes of acceptance of the terms on this proposal.

MA State Contract OFF50/ MHEC Contract B11 11 of 12 Version NH-2021-10-19 February 28, 2022
8(m) EDWOSB/WOSSB - Cage Code 1G7P0

Certified Small, Minority, Woman-Owned Business

(MA. NH, RI, NY)

i Advanced Presentation Systems, Inc.
fidential Proposal :
_ Confi p dba CCS Presentation Systems
ee 132 Northeastern Blvd.
Nashua, NH 03062

ACCEPTANCE

NASHUA FIRE RESCUE

SIGNED DATE
PRINT NAME TITLE
CCS NEW ENGLAND
SIGNED DATE
PRINT NAME TITLE
MA State Contract OFF50/ MHEC Contract B11 12 of 12 Version NH-2021-10-19 February 28, 2022

8(m) EDWOSB/WOSB - Cage Code 1G7P0
Certified Small, Minority, Woman-Owned Business
(MA. NH, RI, NY)

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 11, 2022
Memo #22-273

TO: Mayor Donchess
Finance Committee

SUBJECT: Public Access Television Operations & Management in the amount not to exceed
$506,800 funded from 55699 Other Contracted Services/PEG Access Channels Special
Revenue Fund

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated May
11, 2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Management and Operations of the CTV Studio and Channel 96
Value: 3-year total of $506,800
Vendor: BRBTV LLC.

Department: | Community Television
Source Fund: 55699 Other Contracted Services/ PEG Access Channels Special Revenue Fund

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 1/28/2022 and the following bids were received:

Vendor Location Amount Note

CMSG Manchester, NH $100,200 to 4 options were presented at
$165,000/year variable annual costs

BRBTV Nashua, NH $168,933/yr ave 3 year pricing proposed

We recommend this bid to be awarded to the vendor who best presented a proposal for channel growth.

The Cable Television Access Board (4/1/2022 CTAB meeting), Administrative Services Division, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 11, 2022

Re: Multi-Year Contract Award — Public Access Television Operations & Management

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 18, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 3-year Contract for Management and Operations of the CTV Studio
and Channel 96
Value: $506,800
Vendor: BRBTV, LLC
Purchasing Memo#: 22-273 dated May 11, 2022
Contract Term: 3 Years to terminate 6/30/25
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

City of Nashua

Administrative Services Division

(603) 589-3020
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: May 11, 2022
Re: Public Access Television Operations and Management Services

This request is for the management, operation and coordination of the CTV Studio and Channel 96

Funding: PEG ACCESS FUND for $506,800

In 2012, the Board of Aldermen authorized the City to enter into an agreement with Community
Media Services Group (CMSG) for the management of the new studio and Access broadcasting on
Channel 99. This contract continued and was renewed each year for a 12 month term until the City
provided notice in November of 2021 to CMSG of its intent to terminate the existing contract and
issue a Request for Proposals.

In January of 2022, a request for proposals was issued under the City’s normal process which
included pre-submittal meetings and opportunities for vendor questions. Proposals were due
February 24, 2022 and were reviewed by the Purchasing Department, Administrative Services and
the Cable Television Advisory Board (CTAB). A summary of the proposals reviewed by the committee
is attached.

A group of committee member, selected by CTAB, were chosen to interview both submitting
organizations, BRBTV LLC and CMSG. Interviews were held with each organization in March, 2022
and discussed at a public meeting of the CTAB committee on April 1, 2022. The CTAB committee also
voted unanimously to recommend to the city the award of the contract to BRBTV LLC at the April 1°
meeting.

Also attached to this memo is the proposal submitted from BRBTV LLC and the proposed contract.

Kimberly Kleiner
Administrative Services Division Director

Cc: K. Parkinson
J. Graziano

RFPO718-022322
CTV Management Notes

Bartis-Russell Broadcasting

Financials: Year 1 $175,000
Year 2 $163,800

Year 3 $168,000

3 Year Total $506,800

Qualifications:

* Owns Bartis-Russell Broadcasting which operates WSMN (since March 2017). WSMN is a
selffunded private radio station.

* Staff o Engagement Manager — 7 years’ experience in managements/operations of AM/FM
radio. Can offer legal expertise to ensure content meets local and community standards.

o Technical Service Manager - 22 years’ experience in managements/operations of
AM/FM radio. Provides a technical point of contact for public who need assistance
using equipment, provides an interface with Comcast (technical), ensures FCC
compliance. o Independent Contractors

= Project Manager — 43 years’ experience in management/operations of
commercial TV & radio broadcasting. Responsible for overall channel
management

# Spanish language staff to promote diversity

# Editors

=" Trainers

« 3" Party Accounting/Financial Auditing (retainer)

= Legal services on FCC regulatory issues (retainer)

Studio Management:
* Equipment Operations, Training & Inventory Management
* Scheduling
* Hosted programs
¢« Previewing contributed programing
* Broadcast of contributed programming from religious/civic organizations

Original Content Programming:

* City Sponsored Events: Memorial Day, July 4°, Summer Fun, Arts Walk, Veterans Day, Holiday
Stroll

* Organizational Sponsored Events: PAC, Historical/Cultural, Community Awards

Documentation Provided:
* Review/renew or draft new policy & procedure manual
¢ Review training and user manuals and complement as necessary

3/10/22