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City of Nashua, Public Works Division

To: Board of Public Works Meeting Date: November 18, 2021
From: Jon Ibarra Superintendent Street Department
Re: Purchase of a Caterpillar M317F Wheel Excavator

D. Motion: To approve the purchase of a Caterpillar M317F Wheeled Excavator pursuant to
the Sourcewell Contract #032119-CAT for $275,000 and the purchase and
installation of radio system from Motorola Solutions Inc. in an amount not-to-
exceed $5,000. Funding will be through Department: 161 Street; Fund: Trust;
Activity: CERF.

Attachments: Quote from Milton Cat

Discussion: The Street department has an excavator #12-105 that currently has 3575 hours on
the engine. Repairs are becoming more frequent to the cab accessories and the
hydraulics have frequent leaks and valve issues. The boom and arm pins and
bushings are wearing and getting loose. This unit #12-105 will be kept on as a
backline machine until repairs are no longer feasible.

This is a critical piece of equipment that will be used daily to maintain the City
infrastructure. The current tracked excavator requires it to be loaded on a flatbed
trailer for delivery and removal from the worksites requiring time for loading and
offloading.

Milton Cat has a Wheel Excavator that is able to be driven on the roads to and
from worksites saving the loading and offloading time improving response time, it
also comes equipped with a thumb allowing the pickup of large heavy objects
such as pipes and tree limbs / branches for loading into trucks for removal.

Nashua NH Johnson Quote 8/4/2021
EQ154975 2020 Machine

M317F WHEEL EXCAVATOR

BOOM, VA, A-LUBE

STICK, 8'6", A-LUBE

SPEED 21.7 MPH

UC Blade. FRONT & out REAR

STEPS, UC, Fenders

TIRES, MITAS 10.00-20 DUAL

CAB, 70/30

WIPER, 70/30

SEAT Comfort W/2" SEAT BELT, heated/cooled

PEDAL

JOYSTICK, 2-SLIDER

CONTROL, XL

PRODUCT LINK, CELLULAR PL641

LIGHTS, LED

MIRROR, VA/MH

COOLING SYSTEM, STANDARD

HYDRAULIC OIL, MINERAL

Cylix

DECALS, NORTH AMERICA (ANSI)

2nd Control

Lines

SETTING, QC CTRL, PINGRABBER

ALARM, BACK-UP

36" SD

4 K90 Tips

Pins

72" Tilt

Conn lines

Coupler

Lines

Pins

Thumb

Lines

Service Manual

5 yr/5000 PT HYD TECH

$ 275,000.00

8/5/21

Standard Equipment:

POWERTRAIN
Engine:
-Diesel engine, CAT C4.4 Twin Turbo
certified to EPA Tier4 Final
-After-treatment system: CEM
(DOC + DPF + SCR) and DEF System
Variable fan speed control
Automatic Engine speed Control (AEC),
incl:-One touch low idle
-Automatic (programmable) idling shut down
Fuel filtration with water separator and indicator
3000m altitude capability without derate (9840ft)
48 deg. C ambient cooling capability without de-rate (118f)
100 amp. Alternator
Capability of using Bio-Diesel fuel (B20)
Power mode selector
21.7 MPH speed

UNDERCARRIAGE
Four wheel drive
Hydrostatic transmission, two speed
Creeper speed
Automatic lock mode for oscillating front axle & service brake
Steps incl. tool boxes, left & right
Blade front — 8°4”, outrigger rear
Set of four roading fenders

HYDRAULICS
Hydraulic
BLCV, FLCV and SLCV
Anti-drift valve for bucket cylinder
Overload warning device
Heavy lift mode
Adjustable hydraulic sensitivity
Separate swing pump
Automatic swing brake
High pressure 2-way tool control circuit
Medium pressure 2-way auxiliary hyd circuit
CVC-type quick disconnect couplings

on medium pressure circuit ports

HPF / Hammer pedal
2 — slider joystick

ELECTRICAL
Maintenance free battery
Roading lights incl. high beam & turn indicator
Back-up alarm

OPERATOR ENVIRONMENT
CAB — 70 / 30 split glass
Sound suppressed ROPS cab (ISO 12117-2 compliant)
with viscous mount

CATERPILLAR

2020 M317F

Hydraulic Wheel Excavator

OPERATOR ENVIRONMENT cont.

Comfort sear with vertical air suspension, horizontal
suspension, automatic weight adjustment, mechanical
lumbar support, passive climate system, seat cushion
length and angle adjustment, seat heater.

Sealed cab with positive filtered ventilation

Sunshade for windshield and skylight

Full graphic 7inch LCD monitor

Air conditioner heater & defroster

12V power supply with socket (Max 10amp)

Pin code type engine start prevention

Cruise control system

FM radio incl. speakers

Steering column, adjust angle & height

Sliding door windows

Washable floormat

Interior utilities (Interior lighting, coat hook, beverage holder

Literature holder, Document holding space, and
Cab rear storage compartment)

SAFETY AND SECURITY
RHS and rearview cameras (incl. Lights)
displayed on additional cab monitor
Tiltable LHS console with lock-out for all controls
Ground level accessible secondary engine shutoff switch in cab
Signaling/ Warning horn
Safety hammer for cab evacuation

OTHER STANDARD EQUIPMENT

Auto lubrication system covering front linkage
& swing bearing

Sampling ports for Scheduled Oil Sampling (8.0.8)

Counterweight 4300kg (9480Ibs)

CAT Product Link

Refueling pump

Boom lowering control device, reducing boom drift, and
overload warning device

VA boom, two piece, 16’6”. Includes cab controlled automatic
lubrication system for front linkage and swing bearings.
- High pressure 2 — way control circuit boom lines
- Medium pressure auxiliary hydraulic circuit boom lines

Pin grabber quick coupler control boom lines

8°6” stick. Includes automatic lubrication system stick lines
- High and medium pressure auxiliary hydraulic circuit

stick lines with CVC type quick disconnect couplings

- Quick coupler control stick lines

Tires, Mitas 10.00 — 20 dual with spacer rings

Caterpillar quick coupler with 36” digging bucket and
72” tilting ditching bucket

5 Year/5000 Hour Powertrain & Hydraulics & Tech Warranty

Cat® M317F

Wheeled Excavator

Working hard has never been easier with Cat® F Series Wheeled Excavators. The M317F compact radius increases your fleet
versatility by introducing you into new possible markets like those with tight-quarter tasks and turning radius constraints such as
road construction or small job sites. These machines are designed to help you take on the wide variety of challenges you face every

day, and at a lower cost.

Performance

e Cat C4.4 ACERT™ engine meets U.S. EPA Tier 4 Final/EU Stage IV
emission standards. Emissions technology is transparent — no
action required from the operator and no stopping for regeneration.

¢ Dedicated swing pump, allowing faster, smoother combined
movements.

e Built-in fuel savers, eliminating waste with features like Auto Engine
Speed Control, Engine Idle Shutdown and efficient Eco Mode.

e “On-Demand” Strategies, to consume just the right amount of fuel.
e Large working envelope and very good stability.
¢ Highly mobile, the M317F can travel up to 30 km/h (19 mph).

Versatility
¢ Compact design allows an operator to swing with confidence
in tight quarters.

e Flexible configurations to meet all your needs with various
booms/sticks, tires and undercarriages.

e “Plug and Play” design, with complete integration of the whole
portfolio of Cat attachments.

— Auxiliary hydraulics, including high pressure.
— Readiness for Cat Pin Grabber quick coupler (with lines and circuits}.
— The monitor can allow ten hydraulic pump flow and pressure
settings at the same time.

e Joystick buttons/sliders can be set up per tool as desired.

¢ Utility and finishing work are fast and flawless with a Cat compactor,
finishing bucket or tilt bucket.

¢ Dealing with debris and waste is easy with a Cat hammer and grapple.

¢ Couplers let you swap between attachments in seconds without
leaving the cab.

Ease of Operation

¢ Acomplete package of smart technologies with features like
Cruise Control or automatic brake and axle lock. Optional boosters
like Ride Control, SmartBoom™, joystick steering are available.

e Everything can be adjusted in the cab from the steering column
height to the electrically adjustable mirrors.

e Ergonomic cab with controls kept to a minimum and
conveniently located.

¢ Split-screen monitor to allow quick view of both cameras on
the same display.

Safety

e Integrated devices to help enforce safe behavior, like seat belt
indicator, or the speed limit setting when roading in reverse with
the upper frame rotated.

e Visibility: large glass areas, rear/side cameras. LED lamps for all
working lights and cameras.

e For added protection, the optional impact resistant windshield
meets the EN356 P5A standard.

e Integrated pin code adds anti-theft security to your equipment.

Maintenance
e Ground level access to all routine maintenance (like fuel and
engine oil filters).
e Easy access: clean, simple design. Radiators are all gathered together.

e Reduced maintenance: automatic features (like lubrication system)
along with long greasing intervals. Fit for life Diesel Particulate Filter.

Cat Connect Technology

¢ Product Link™ connects owners to their equipment, providing
access to machine data such as location, hours, fuel consumption,
idle time, events, and diagnostic codes.

CAT

Cat® M317F Wheeled Excavator

Engine Model Cat eT with Operating Weights* i, ” te 38.69! i,
Ratings 1,800 rom VA Boom
Engine Power Rear Dozer Only 16 750 kg 36,927 Ib
Maximum Gross (ISO 14396} 117 kW 157 hp (159 hp)* Front Dozer, Rear Outriggers 17 750 kg 38,691 Ib
Maximum Net (ISO 9249/SAE J1349} 112 kW 150 hp (152 hp}* Counterweight 4300 kg 9,480 Ib
Bore 105mm 4.1in *Includes medium stick, counterweight, full fuel tank, operator,
Stroke 127 mm 5.0in dual pneumatic tires. Weight varies depending on configuration.
Displacement 44 268.5 in’
Maximum Torque at 1,400 rpm 710N-m 523 Ibf-ft
Number of Cylinders — In line 4 System 245 L 64.7 gal
* Meets Tier 4 Final/Stage IV emission standards. Maximum Pressure — Implement Circuit
*Metric values. Normal and Travel Circuits 35000 kPa 5,076 psi
Heavy Lift 37500 kPa 5,439 psi
Maximum Pressure — Auxiliary Circuit
Maximum Forward/Reverse — 2nd Gear 30 km/h 19 mph High Pressure 35 000 kPa 5,076 psi
Drawbar Pull 104 kN 23,380 Ib Medium Pressure 18500 kPa 2,683 psi
Maximum Gradeability at 710% Swing Mechanism 33 000 kPa 4,786 psi
17 500 kg (38,580 |b} Maximum Flow — Implement/Travel Circuits 220 L/min 58 gal/min

Maximum Flow — Auxiliary Circuit

Swing Mechanism High Pressure 220 L/min 58 gal/min

Swing Speed 9rpm Medium Pressure 48 L/min 12.7 gal/min
Maximum Swing Torque 37 kN-m 27,289 Ibf-ft Maximum Flow — Swing Mechanism 70 L/min 18.5 gal/min
Undercarriage Working Ranges
Ground Clearance 370mm 14.6 in Boom Type VA Boom
mm ft/in mm ft/in
Service Refill Capacities Stats hey th REN)
Fuel Tank (total capacity) 295 L 77.9 gal Digging Height 9910 32'6" 10240 33'7"
Diesel Exhaust Fluid Tank 19L 5 gal eon (nctiela: Se
Digging Depth 5690 18'8" 5870 19'3"
Swing Radius and Key Dimensions Reach at Ground Level 8870 29'1" 9110 29°11"
. . . . ¢ Range values are calculated with GD bucket 1100 mm (3'7'}, 0.80 m3 (1.05 yd*}
(maximum footprint with outriggers down) with tips K080 and quick coupler with a tip radius of 1574 mm (5'2’).
Tail Swing Radius 1785 mm 5'10"
Maximum Width (with parallel blade) 2550 mm 8'4"
Maximum Shipping Length (with long stick} 8465 mm 27'9"
For more complete information on Cat products, dealer services, and industry solutions, visit us on the web at www.cat.com AEXQ1924
© 2016 Caterpillar (Americas North, Australia, New Zealand)

Allrights reserved

Materials and specifications are subject to change without notice. Featured machines in photos may include additional equipment.
See your Catdealerfor available options.

CAT, CATERPILLAR, SAFETY.CAT.COM, their respective logos, “Caterpillar Yellow” and the “Power Edge“ trade dress, as well as ®
corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission.

DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE: 1
TIME: 12:08 noon VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE: 12-105
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 12-105
UNIT: 12-105 LF MTR: 3192.@ CUR MTR: 3185.@ YR: 12 MAKE: CAT DEPT: STREETS SIZE: H CLASS: excavato FUEL: D
VMRS CODE DATE WO NUM LF-UNTS ODOM WORK DESCRIPTION OUT PARTS LABOR TOTAL HOURS MECHANIC CC RC WA
002 TITLE > CAB/SHEET METALS
002-001-000 06202016 9007052 1850 1838 WIPER BLADES 3.94 13.54 17.48 @.5@ Rick 14 3
002-003-000 04162021 9012079 3190 3185 WINDSHIELD WASHER 112.98 10.20 123.18 @.35 DARYL 1 4 Xx
002-042-000 12142015 9005693 1710 1705 DOOR GLASS OUT 533.93 0.00 533.93 0.00 14 3
002-042-000 01232015 9005206 1090 1083 DOOR GLASS OUT 100.00 0.00 100.08 0.00 14 3
002-042-000 01232015 9005206 1090 1083 DOOR GLASS OUT 187.41 0.00 187.41 0.00 14 3
002-060-000 01112019 9009752 2970 2964 WINDSHIELD 139.90 80.73 220.63 3.008 JOHN 14 3
@@2 TOTAL >CAB/SHEET METALS 1078.16 104.47 1182.63
13 TITLE > BRAKES
013-033-000 06202016 9007052 1850 1838 AIR COMPRESSOR BEL 12.18 54.16 66.34 2.60 Rick 14 3
@13-082-000 09112019 9010452 3190 3185 OUT 877.31 0.00 877.31 0.00 14 3
@13 TOTAL >BRAKES 889.49 54.16 943.65
@34 TITLE > LIGHTING SYSTEM
034-000-000 08202019 9010375 3190 3185 LIGHTING SYSTEM 67.94 54.42 122.36 2.00 GARY 14 3
034 TOTAL >LIGHTING SYSTEM 67.94 54.42 122.36
041 TITLE > AIR INTAKE SYSTEM
041-001-000 08282015 9005693 1580 1573 AIR FILTER ELEMENT 44.18 18.98 63.08 6.80 DARYL 14 3
@41 TOTAL >AIR INTAKE SYSTEM 44.18 18.98 63.08
044 TITLE > FUEL SYSTEM
044-006-000 04162021 9012079 3190 3185 FUEL FILTERS 61.09 14.57 75.65 @.5@ DARYL 1 4 Xx
044 TOTAL >FUEL SYSTEM 61.09 14.57 75.66
065 TITLE > HYDRAULIC
065-000-000 11302020 9011639 3190 3185 HYDRAULIC 337.27 27.21 364.48 1.08 DARYL 1 4 Xx
065-000-000 03272018 9009041 2550 2548 HYDRAULIC 44.67 81.24 125.91 3.08 DARYL 14 3
065-005-800 03242021 9012055 3190 3185 PRESSURE LINES 101.06 73.58 174.64 2.50 JOE S 1 4 Xx
065-005-000 10072020 9011501 3190 3185 PRESSURE LINES 302.24 0.00 302.24 0.00 1 4 Xx
065-005-800 09032020 9011412 3190 3185 PRESSURE LINES 35.00 13.61 48.60 0.50 JOE S 1 4 Xx
065-005-800 06302020 0011234 3190 3185 PRESSURE LINES 40.51 54.42 94.93 2.08 DARYL 1 4 Xx
065-005-800 06192020 9011206 3190 3185 PRESSURE LINES 248.75 27.21 275.96 1.00 JOE S 1 4 Xx
065-005-000 08062019 9010338 2970 2964 PRESSURE LINES 57.77 81.63 139.48 3.00 DARYL 14 4
065-005-800 05012019 9010099 2970 2964 PRESSURE LINES 110.06 136.05 246.11 5.00 GARY 14 3
065-005-000 11162018 9009618 2900 2894 PRESSURE LINES 67.37 81.63 149.08 3.00 DARYL 14 3
DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE: 2
TIME: 12:08 noon VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE:: 12-105
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 12-105
UNIT: 12-105 LF MTR: 3192.@ CUR MTR: 3185.@ YR: 12 MAKE: CAT DEPT: STREETS SIZE: H CLASS: excavato FUEL: D
VMRS CODE DATE WO NUM LF-UNTS ODOM WORK DESCRIPTION OUT PARTS LABOR TOTAL HOURS MECHANIC CC RC WA
065-005-880 07272018 9009354 2550 254@ PRESSURE LINES 27.37 61.89 89.26 2.30 ED 14 3
065-005-0800 05242018 9009201 2550 254@ PRESSURE LINES 54.47 81.93 136.40 3.00 MIKE 14 3
065-005-800 12042017 9008580 2550 254@ PRESSURE LINES 55.08 107.12 162.20 4.00 TOMK 14 3
065-005-800 09112017 9008390 2480 2469 PRESSURE LINES 34.35 54.16 88.51 2.08 DARYL 14 3
065-005-000 06062017 9008183 2320 2313 PRESSURE LINES 54.99 66.95 121.94 2.58 TOMK 14 3
065-005-800 06062017 0008164 2280 2275 PRESSURE LINES 112.16 80.34 192.58 3.00 TOMK 14 3
065-005-000 11072016 9007432 1950 1947 PRESSURE LINES 68.47 106.92 175.39 4.00 DAVE 14 3
065-005-000 12182015 9006412 1710 1705 PRESSURE LINES 39.15 53.56 92.71 2.08 TOMK 14 3
065-005-800 06102014 9004504 780 781 PRESSURE LINES 56.00 62.20 118.20 2.58 DAVE 14 4
065-005-800 03072014 9004193 780 781 PRESSURE LINES 45.26 99.92 145.18 4.08 GUS 14 3
065-007-800 08202019 9010375 3190 3185 HYDRAULIC CYLINDER 1553.30 163.26 1716.56 6.00 GARY 14 4
065-007-000 09082014 9004847 1090 1083 HYDRAULIC CYLINDER 361.34 99.52 460.86 4.00 DAVE 14 3
065-024-000 02062018 9008816 2550 2540 FITTINGS 35.86 108.32 144.18 4.00 JOE S 14 3
065-024-000 05232017 9008141 2280 2275 FITTINGS 160.14 80.34 240.48 3.08 TOMK 14 3
065-024-000 05192015 9005693 1090 1083 FITTINGS 139.63 413.72 553.35 16.00 JOHN 14 3
@65 TOTAL >HYDRAULIC 4142.27 2216.73 6359.00
@66 TITLE > PREVENTIVE MAINT.
066-001-000 06202016 9007052 1850 1838 PM A INSPECTION 10.00 72.03 82.03 3.08 DARYL 14 °5
066-001-000 08282015 9005693 1580 1573 PM A INSPECTION 20.00 59.08 79.08 2.58 DARYL 14 °5
066-001-000 09082014 9004847 1090 1083 PM A INSPECTION 20.00 45.46 65.46 2.00 14 1
066-002-000 10232012 9003046 430 426 PM B INSPECTION 265.85 109.75 375.68 5.00 CHAD 1 #117
066-002-000 08132012 9002839 i) 7-PM B INSPECTION 15.32 43.90 59.22 2.08 TOML 1 11 13
066-005-800 04072021 9012079 3190 3185 PM E INSPECTION 248.87 80.43 329.3@ 3.00 TIM 1 4 Xx
066-005-800 08202019 9010375 3190 3185 PM E INSPECTION 329.61 397.27 726.87 14.60 GARY 1 4 8
066-005-000 12172015 9006412 1710 1705 PM E INSPECTION 300.90 240.10 541.08 10.00 DARYL 1 4 8
066-005-0800 09262013 9003589 710 711 PM E INSPECTION 106.09 137.34 243.43 6.00 Rick 1 4 8

@66 TOTAL >PREVENTIVE MAINT. 1316.64 1185.36 2502.00
@99 TITLE > PAVER
099-002-800 01312020 9010854 3190 3185 FUEL FILTER 27.12 163.26 190.38 6.00 GARY 14 3
099-902-000 07112019 9010248 2970 2964 FUEL FILTER 46.20 73.47 119.67 3.008 TOML 14 3
099-902-800 11062018 9009593 2900 2894 FUEL FILTER 54.61 136.05 198.66 5.00 DARYL 14 3
@99 TOTAL >PAVER 127.93 372.78 500.71
101 TITLE > ROAD CALL
101-000-900 06302020 0011234 3190 3185 ROAD CALL 0.00 0.00 @.00 0.00 DARYL 1 4 Xx
101-000-900 08282015 8005693 1580 1573 ROAD CALL 0.00 28.36 28.36 1.20 DARYL 14 1
DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE: 3
TIME: 12:08 noon VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE:: 12-105
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 12-105
UNIT: 12-105 LF MTR: 3192.@ CUR MTR: 3185.@ YR: 12 MAKE: CAT DEPT: STREETS SIZE: H CLASS: excavato FUEL: D
VMRS CODE DATE WO NUM LF-UNTS ODOM WORK DESCRIPTION OUT PARTS LABOR TOTAL HOURS MECHANIC CC RC WA
101 TOTAL >ROAD CALL 0.00 28.36 28.36
103 TITLE > NOSE PLOW
103-000-900 07202012 0121334 i) 7-NOSE PLOW 328.40 24.03 352.43 1.00 DAVE 1 8 13
103 TOTAL >NOSE PLOW 328.40 24.03 352.43
122 TITLE > WELDING & STEEL SUPP
122-000-900 10252013 0003688 740 741 WELDING & STEEL SU 43.30 98.84 142.14 4.0@ BOB 14 4
122 TOTAL >WELDING & STEEL SUPP 43.30 98.84 142.14
131 TITLE > CUTTING EDGE
131-000-900 11172017 8008470 2480 2469 CUTTING EDGE 308.78 120.00 428.78 1.@@ GROUP 14 3
131-004-900 05232017 0008141 2280 2275 FLIP EDGE 27.30 120.00 147.3@ 1.0@ GROUP 14 3
131 TOTAL >CUTTING EDGE 336.08 240.00 576.08
142 TITLE > BELTS
142-000-900 04162021 0012079 3190 3185 BELTS 44.61 29.13 73.74 1.00 DARYL 1 4 Xx
142-001-900 08202019 0010375 3190 3185 TENSIONER 116.55 81.63 198.18 3.00 GARY 14 3
142 TOTAL >BELTS 161.16 110.76 271.92
156 TITLE > FRONT BUCKET
156-000-900 04162021 0012079 3190 3185 FRONT BUCKET 1435.22 116.52 1551.74 4.00 DARYL 1 4 Xx
156-000-900 06262020 0011226 3190 3185 FRONT BUCKET 373.70 163.26 536.96 6.00 DARYL 1 4 Xx
156-000-900 03282018 9009043 2550 2548 FRONT BUCKET 39.00 0.00 39.00 9.00 14 1
156-000-900 11172017 8008470 2480 2469 FRONT BUCKET 124.45 120.00 244.45 1.@@ GROUP 14 3
156-000-900 10052016 0007350 1950 1947 FRONT BUCKET 307.98 214.24 522.14 8.00 TOMK 14 3
156 TOTAL >FRONT BUCKET 2280.27 614.02 2894.29
DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE: 4
TIME: 12:08 noon VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE:: 12-105
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 12-105
METER : STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION > AL PERIOD : LIFE TOT COST
VMRS Code QUANTITY LABOR HRS LABOR COST PARTS COST TOTAL COST PERCENT /METER
@02 CAB/SHEET METALS 6 3.85 104.47 1078.16 1182.63 7.38 % @.37050
@13 BRAKES 2 2.00 54.16 889.49 943.65 5.89 % 0.29563
@34 LIGHTING SYSTEM 1 2.00 54.42 67.94 122.36 0.76 % 0.03833
@41 AIR INTAKE SYSTEM 1 0.80 18.98 44.18 63.08 6.39 % @.01976
044 FUEL SYSTEM 1 0.50 14.57 61.09 75.66 0.47 % @.02370
@65 HYDRAULIC 25 83.30 2216.73 4142.27 6359.00 39.71 % 1.99217
@66 PREVENTIVE MAINT. 9 48.10 1185.36 1316.64 2502.00 15.62 % 0.78383
@99 PAVER 3 14.00 372.78 127.93 500.71 3.13 % 0.15686
101 ROAD CALL 2 1.20 28.36 0.00 28.36 6.18 % 0.00888
103 NOSE PLOW 1 1.00 24.03 328.40 352.43 2.20 % 6.11041
122 WELDING & STEEL SUPPLY 1 4.00 98.84 43.30 142.14 6.89 % 0.04453
131 CUTTING EDGE 2 2.00 240.00 336.08 576.08 3.60 % 0.18048
142 BELTS 2 4.00 110.76 161.16 271.92 1.78 % 0.08519
156 FRONT BUCKET 5 19.00 614.02 2280.27 2894.29 18.07 % 0.90673
TOTALS: 61 185.75 5137.40 10876.91 TOT: 16014.31 160.00 % 5.01701

Report Generated By: RTA Fleet Management Software

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 22, 2021
Memo #22-209

TO: Mayor Donchess
Finance Committee

SUBJECT: 2022 Ford F350 Truck & Two-Way Radio in the amount not to exceed $82,663 funded
from accounts 81500 Vehicles/CERF

Please see attached communications from Jon Ibara, Superintendent of the Street Department, dated
November 18, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: 2022 Ford F350 truck equipped with a crane, air compressor & two-way radio to
replace unit #40 Chevrolet C4500 for traffic sign maintenance operations

Value: Truck: $77,663 & Radio: $5,000 to total $82,663

Vendor: Ford F350 to be purchased from MHQ and radio to be purchased from Motorola

Department: 161 Streets
Source Fund: 81500 Vehicles/CERF

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions

The Board of Public Works (11/18/21 BPW meeting), Division of Public Works: Streets, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Ibara
C O'Connor

To:
From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 18, 2021
Jon Ibarra, Superintendent Street Department

Purchase of one 2022 Ford F350 4x4 Utility Truck.

To approve the purchase of one 2022 Ford F350 pickup truck from MHQ of
Marlborough, MA for $77,662.80 pursuant to the active MAPC/GBPC Contract #
19-20-21 and the purchase and installation of radio system from Motorola Solutions
Inc. in an amount not-to-exceed $5,000. Funding will be through Department:
161; Streets; Fund: Trust; Activity: CERF.

Quote from MHQ, Vehicle history report.

This scheduled FY22 CERF purchase will replace the Street Departments #40 a
Chevrolet C4500 Utility Truck with 132,000 miles. #40 is used by Traffic sign
maintenance for operations throughout the city. #40 has had numerous repairs
related to high mileage and age that are expected to continue. #40 is equipped
with a crane and an air compressor for sign repair and installation

The new vehicle will be used and equipped like for like with a snow plow, crane
and an air compressor. #40 will be kept in the fleet until it is no longer feasible to
repair.

MHQ will deliver the new truck fully equipped with a 6.2L V8 gasoline engine
and the added accessories ready to go to work. There will be a 5 year, 60,000 mile
powertrain warranty and a 3 year, 36,000 mile bumper to bumper warranty. The
Superintendent and Fleet Manager both recommend this purchase.

City of Nashua

Office of The Treasurer

229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228

To: | Board of Aldermen November 18, 2021
From: David G. Fredette, Treasurer/Tax Collector

Re: Division of Public Works Street Department
Purchase replacement for one (1) 2009 Chevy C4500 Utility Body;
one (1) 2016 Trackless MT6 Sidewalk Tractor —
from FY 2022 Capital Equipment Reserve Fund (CERF)

The purpose of this communication is to give additional information related to the need to replace
one (1) 2009 Chevy C4500 Utility Body and one (1) 2015 Trackless MT6 Sidewalk Tractor at a
cost greater than ten percent of the estimated replacement value.

The original estimate for the two vehicles approved for the FY 2022CERF was $187,660. The
actual cost for the two vehicles from CERF will be $243,921. Both vehicles are over the 10%
CERF threshold and needs to be approved by the Board of Aldermen. Funds are available in CERF
due to cost savings on several DPW items in FY 2022.

Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal
year, the city may purchase that equipment, or equipment that will serve the same stated purpose
as the listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with
the city’s purchasing approval process. Any other requests to use funds from the Capital
Equipment Reserve Fund must be approved by the board of aldermen.”

I respectfully request the approval from the Board of Aldermen for the purchase of a Trackless
MT77 Articulated Tractor from HP Fairfield of Hopkinton, NH for a price of $166,258 for the
Division of Public Works Street Department as requested. This vehicle will replace the 2016
Trackless MTG Sidewalk Tractor Vehicle ID #16-060 and the approval from the Board of
Aldermen for the purchase of a 2022 Ford F350 Pick-up truck from MH@Q of Marlborough, MA
for a price of $77,662.80 for the Division of Public Works Street Department as requested. This
vehicle will replace the 2009 Chevy C4500 Utility Body Vehicle ID #40.

Ce: Mayor James W. Donchess
John Griffin, CFO/Comptroller
Lisa Fauteux, Director of Public Works
Carolyn O’Connor Finance & Administration Manager
Kelly Parkinson, Purchasing Department Manager