Search

NOTICE TO PROCEED

DATED:
TO: Fimbel Paunet dba Fimbel Garage Doors
(Contractor}
ADDRESS: 281 Daniel Webster Highway
PROJECT: DPW Street Department Garage Doors Replacement

(Insert name of Contract as it appears in the Contract Agreement)

You are notified that the Contract Times under the above contract will commence to run on

, 20 . By that date, you are to start performing your obligations under the
Contract Documents. In accordance with Article 3 — Period of Performance of the Agreement, the dates of
Substantial Completion and Final Completion are and ,

respectively.

Also before you may start any Work at the site you must:

(Add other requirements)

By

(For the City of Nashua)

(Title)

|FBO285-110221 DPW Street Department Garage Doors Replacement
Notice to Proceed

CHANGE ORDER

No.
PROJECT: DPW Street Department Garage Doors Replacement
EXECUTED CONTRACT DATE:
DATE OF ISSUANCE: EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.:
CONTRACTOR: Fimbel Paunet dba Fimbel Garage Doors

ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

Justification:

Attachments:

Change Order # 1 of 2
IFBO285-110221

DPW Street Department
Garage Doors Replacement

CHANGE ORDER
Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$

CHANGE IN CONTRACT TIMES:
Original Contract Times

Final completion:
Ready for final payment:

Net changes from previous Change Orders

$

Net change from previous Change Orders

Contract Price prior to this Change Order

$

Contract Times prior to this Change Order

Final completion:
Ready for final payment:

Net Increase (decrease) of this Change Order

Net Increase (decrease) of this Change Order

Date:

Date:

(Authorized Signature)

$

Contract Price with all approved Change Orders Contract Times with all approved Change Orders
S Final completion:

Ready for final payment:
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
Engineer Name Mayor Jim Donchess
(Authorized Signature) Contractor Owner

(Authorized Signature)

Date:

Change Order # 2 of 2

|FBO285-110221
DPW Street Department
Garage Doors Replacement

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 22, 2021
Memo #22-207

TO: Mayor Donchess
Finance Committee

SUBJECT: Trackless MT7 Articulated Tractor & Two-Way Radio in the amount not to exceed
$171,528 funded from accounts 81500 Vehicles/CERF

Please see attached communications from Jon Ibara, Superintendent of the Street Department, dated
November 18, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: Trackless MT7 Articulated Tractor equipped with a snow blower, spreader, plow,
deep reduction gear box, water tank and two-way radio to be used in winter
sidewalk maintenance

Value: Tractor: $166,528 & Radio: $5,000 to total $171,528
Vendor: Tractor to be purchased from HP Fairfield and radio to be purchased from
Motorola

Department: 161 Streets
Source Fund: 81500 Vehicles/CERF

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions

The Board of Public Works (11/18/21 BPW meeting), Division of Public Works: Streets, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Ibara
C O'Connor

To:

From:

Re:

E. Motion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 18, 2021

Jon Ibarra, Superintendent
Street Department

Purchase of 1 Trackless MT7 Articulated Tractor and Attachments

To approve the purchase of 1 Trackless MT7 Articulated Tractors from H.P.
Fairfield, Hopkinton, NH for a price of $166,528 pursuant to the HGAC contract
number GRO1-20 and the purchase and installation of radio system from Motorola
Solutions Inc. in an amount not-to-exceed $5,000. Funding will be through
Department: 161 Street; Fund: Trust; Activity: CERF.

Attachments: Quote from H.-P. Fairfield Bid and Repair Histories.

Discussion:

The City of Nashua uses articulated tractors for use in winter sidewalk
maintenance and street maintenance. The quote includes accessories that are
required to perform sidewalk and road maintenance such as snow blowers,
spreaders, plows, a deep reduction gear box for use with an asphalt cold planer
and a water tank to keep dust down when milling or sweeping.

This purchase standardizes the fleet of sidewalk tractors allowing the interchange
of attachments allowing any machine to mill or sweep.

The new MT7 Trackless Tractor will be replacing #16-060 with 3200 hours. This
machine and blower attachments are showing signs of fatigue, breakdowns and
repairs are frequent due to the demands of snow and ice removal. These machines
will be kept and used in a back-up capacity.

City of Nashua

Office of The Treasurer

229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228

To: | Board of Aldermen November 18, 2021
From: David G. Fredette, Treasurer/Tax Collector

Re: Division of Public Works Street Department
Purchase replacement for one (1) 2009 Chevy C4500 Utility Body;
one (1) 2016 Trackless MT6 Sidewalk Tractor —
from FY 2022 Capital Equipment Reserve Fund (CERF)

The purpose of this communication is to give additional information related to the need to replace
one (1) 2009 Chevy C4500 Utility Body and one (1) 2015 Trackless MT6 Sidewalk Tractor at a
cost greater than ten percent of the estimated replacement value.

The original estimate for the two vehicles approved for the FY 2022CERF was $187,660. The
actual cost for the two vehicles from CERF will be $243,921. Both vehicles are over the 10%
CERF threshold and needs to be approved by the Board of Aldermen. Funds are available in CERF
due to cost savings on several DPW items in FY 2022.

Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal
year, the city may purchase that equipment, or equipment that will serve the same stated purpose
as the listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with
the city’s purchasing approval process. Any other requests to use funds from the Capital
Equipment Reserve Fund must be approved by the board of aldermen.”

I respectfully request the approval from the Board of Aldermen for the purchase of a Trackless
MT77 Articulated Tractor from HP Fairfield of Hopkinton, NH for a price of $166,258 for the
Division of Public Works Street Department as requested. This vehicle will replace the 2016
Trackless MTG Sidewalk Tractor Vehicle ID #16-060 and the approval from the Board of
Aldermen for the purchase of a 2022 Ford F350 Pick-up truck from MH@Q of Marlborough, MA
for a price of $77,662.80 for the Division of Public Works Street Department as requested. This
vehicle will replace the 2009 Chevy C4500 Utility Body Vehicle ID #40.

Ce: Mayor James W. Donchess
John Griffin, CFO/Comptroller
Lisa Fauteux, Director of Public Works
Carolyn O’Connor Finance & Administration Manager
Kelly Parkinson, Purchasing Department Manager

Sw
SW FAIRFIELD

NEW HAMPSHIRE

554 Maple Street

Hopkinton, NH 03229

P: (603) 225-9576

Sales Quote

received by that date.

IMPORTANT: All invoices are due and payable in U.S. Dollars in Guadalupe County, Texas, or
where indicated below. No goods to be returned without our written permission. Goods must be
returned transportation charges pre-paid. A handling charge will be made on all returned goods.
LATE CHARGE: A late charge of 1.5% of any past due balance of the dealers account as of the
last day of the month will be billed as of the 15th day of the following month if payment has not been

PREPAID AMOUNT

F: (603) 228-5246 CUSTOMER NO 826846 TERRITORY 393 IPAGE 1 of 1
ORDER DATE 09/08/2021 CUSTOMER PO = _|79328Kaulbach
QUOTE DATE 09/08/2021 SHIPPED VIA
SALES ORDER 6234431 - SQ FREIGHT TERMS |EXW- CUSTOMER FRT ACCOUNT
EXx2 DIRECT BILL TRANSER AT ORIGIN
PAYMENT TERMS Net 30 Days from Invoice Date ICODE _lo02
DELIVERY INSTRUCTIONS:
| REQUESTED SHIP DATE _ [09/08/2021
SOLD TO: SHIP TO:
CITY OF NASHUA ACCT PAY CHP CITY OF NASHUA CHT
PO BOX 2019 229 MAIN ST
NASHUA NH 03061-2019 NASHUA NH 03060-2938
DESCRIPTION/REMARKS
HGAC Contract number GR0O1-20
PICK SLIP#/ QUANTITY LIST ° EXTENDED
ITEM NUMBER BRANCH DESCRIPTION LOT/SERIAL SHIPPED PRICE DISC% AMOUNT
SIDEWALKHPF 9958 MT 7 122,823.00 122,823.00
SIDEWALKHPF 9958 Deep Reduction Gearbox 8,630.00 8,630.00
SIDEWALKHPF 9958 51" gearbox ribbon blower 16,800.00 16,800.00
SIDEWALKHPF 9958 Rear mounted hydraulic spread 7,300.00 7,300.00
SIDEWALKHPF 9958 Water tank and pump kit 3,825.00 3,825.00
SIDEWALKHPF 9958 5 position plow 7,150.00} 7,150.00
R NET DUE CASH DISC. IF PAID BY SUB-TOTAL 166,528.00
a 166,528.00 0.00 10/08/2021 FREIGHT & HANDLING 0.00
A SALES TAX 0.00
R TOTAL(USD) 166,528.00
K
Ss

IMPORTANT: Alamo Group or affiliates (Alamo Group) shall not be liable to any person for any claim for injuries or damages which claim for injuries or damages
arises out of or which results from the repair of this product by a person or firm other than Alamo Group. Repair parts are intended for use only on equipment
manufactured or sold by Alamo Group.

DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE: 1
TIME: @2:31 p.m. VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE: 16-960
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 16-960
UNIT: 16-060 LF MTR: 2515.@ CUR MTR: 2515.@ YR: 16 MAKE: TRACKLESS DEPT: STREETS SIZE: O CLASS: SIDEWALK FUEL:
VMRS CODE DATE WO NUM LF-MILS ODOM WORK DESCRIPTION OUT PARTS LABOR TOTAL HOURS MECHANIC CC RC WA
001 TITLE > AIR CONDITION, HEAT
001-900-800 87092020 0010574 1140 1138 AIR CONDITION, HEAT 31.27 13.61 44.87 @.5@ DARYL 1 4 Xx
Q01 TOTAL >AIR CONDITION,HEAT 31.27 13.61 44.88
003 TITLE > INSTRUMENTS, GAUGES
003-009-800 10292020 0011530 2520 2515 FUEL GAUGE SENDING 225.80 27.21 253.01 1.08 DARYL 1 4 Xx
003 TOTAL >INSTRUMENTS, GAUGES 225.80 27.21 253.01
@32 TITLE > CRANKING SYSTEM
032-001-000 06032020 0010574 1140 1138 BATTERIES 69.89 27.21 97.18 1.00 DARYL 1 4 Xx
@32 TOTAL >CRANKING SYSTEM 69.89 27.21 97.10
@34 TITLE > LIGHTING SYSTEM
034-008-0800 04142017 9808006 698 692 CLEARANCE LIGHTS 2.69 7.11 9.88 0.38 TOML 14 4
034 TOTAL >LIGHTING SYSTEM 2.69 7.11 9.80
042 TITLE > COOLING SYSTEM
042-001-800 02252021 9011980 2520 2515 RADIATOR 4.79 0.00 4.79 0.00 1 4 Xx
@42 TOTAL >COOLING SYSTEM 4.79 0.00 4.79
065 TITLE > HYDRAULIC
065-000-800 08062019 9010298 1140 1138 HYDRAULIC 82.75 163.26 246.01 6.00 DARYL 14 4
065-007-880 06272019 9010220 1140 1138 HYDRAULIC CYLINDER 375.00 54.42 429.42 2.00 MIKE 14 3
065-024-000 01052018 9008691 840 841 FITTINGS 53.25 94.78 148.03 3.50 JOE S 14 3
065-024-000 12292017 9008649 698 692 FITTINGS 70.85 81.24 152.09 3.00 JOE S 14 3
065-024-000 12072016 9007513 18 5 FITTINGS 88.00 47.42 135.42 2.08 DAN 14 3
@65 TOTAL >HYDRAULIC 669.85 441.12 1110.97
@66 TITLE > PREVENTIVE MAINT.
066-005-000 10202020 0011530 2520 2515 PM E INSPECTION 311.82 40.82 352.63 1.58 GARY 1 4 Xx
066-005-800 12022019 9010574 1140 1138 PM E INSPECTION 287.38 157.27 444.65 5.78 JOE S 1 4 8
066-005-800 05022018 9009136 1140 1138 PM E INSPECTION 146.39 198.32 344.71 8.00 TIM 1 4 8
066-005-000 04142017 9008006 698 692 PM E INSPECTION 149.30 189.68 338.98 8.008 TOML 1 4 6
@66 TOTAL >PREVENTIVE MAINT. 894.89 586.09 1480.98
071 TITLE > BODY
071-900-0800 06032020 90010574 1140 1138 BODY 4451.69 163.26 4614.95 6.00 DARYL 1 4 Xx
DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE: 2
TIME: @2:31 p.m. VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE:: 16-060
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 16-960
UNIT: 16-060 LF MTR: 2515.@ CUR MTR: 2515.@ YR: 16 MAKE: TRACKLESS DEPT: STREETS SIZE: O CLASS: SIDEWALK FUEL:
VMRS CODE DATE WO NUM LF-MILS ODOM WORK DESCRIPTION OUT PARTS LABOR TOTAL HOURS MECHANIC CC RC WA
071 TOTAL >BODY 4451.69 163.26 4614.95
079 TITLE > SAFETY DEVICES
079-000-000 01072020 0010574 1140 1138 SAFETY DEVICES 0.00 326.52 326.52 12.00 MIKE 14 3
079 TOTAL >SAFETY DEVICES 0.00 326.52 326.52
106 TITLE > SWEEPER BODY
106-003-900 12022019 0010574 1140 1138 WATER PUMP 581.03 239.45 820.48 8.80 JOE S 14 3
106 TOTAL >SWEEPER BODY 581.03 239.45 820.48
109 TITLE > SNOW BLOWER WORK
109-000-900 02102021 0011927 2520 2515 SNOW BLOWER WORK 179.02 22.07 201.09 0.75 MIKE 1 4 Xx
109-000-900 11192020 0011617 2520 2515 SNOW BLOWER WORK 55.69 13.61 69.30 6.50 MIKE 1 4 Xx
109-000-900 93132020 0010574 1140 1138 SNOW BLOWER WORK 69.99 54.42 124.41 2.00 MIKE 14 3
109-000-980 02222019 8009893 1140 1138 SNOW BLOWER WORK 275.00 214.14 489.14 8.00 MIKE 14 3
109-000-900 02152018 0008742 840 841 SNOW BLOWER WORK 1188.06 321.36 1509.42 12.00 TOMK 14 3
109-000-900 01052018 8008691 840 841 SNOW BLOWER WORK 67.31 121.86 189.17. 4.50 JOE S 14 3
109-000-900 95172017 8008040 698 692 SNOW BLOWER WORK 390.10 214.24 604.34 8.08 TOMK 14 3
109-000-900 91092017 8007574 250 254 SNOW BLOWER WORK 273.44 160.68 434.12 6.00 TOMK 14 3
109 TOTAL >SNOW BLOWER WORK 2498.61 1122.38 3620.99
12@ TITLE > MOWER PARTS
120-000-900 87092020 0010574 1140 1138 MOWER PARTS 781.95 80.73 862.68 3.008 JOHN 1 4 Xx
120-000-900 10082019 0010482 1140 1138 MOWER PARTS 314.50 81.63 396.13 3.08 DARYL 14 4
120-000-900 89052019 0010394 1140 1138 MOWER PARTS 37.50 108.84 146.34 4.00 JOE S 14 3
120-000-900 08062019 0010298 1140 1138 MOWER PARTS 144.12 81.63 225.75 3.08 DARYL 14 3
12@ TOTAL >MOWER PARTS 1278.07 352.83 1630.90

131 TITLE > CUTTING EDGE

@ GROUP 1 4 3
@ TOMK 1 4 3
PAGE: 3
TOT COST
PERCENT /METER
@.31 % @.01784
1.76 % @.10060
@.67 % @.03861
@.07 % 8.00398
0.03 % @.00198
7.71 % @.44174
10.28 % @.58886
32.04 % 1.83497
2.27 % @.12983
5.70 % @.32623
25.14 % 1.43976
11.32 % @.64847
2.70 % @.15464
100.00 % 5.72735

131-000-980 82222019 8009893 1140 1138 CUTTING EDGE 212.13 150.00 362.13 1.0
131-000-900 02012017 0007635 278 272 CUTTING EDGE 0.00 26.78 26.78 1.0
131 TOTAL >CUTTING EDGE 212.13 176.78 388.91
DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV
TIME: @2:31 p.m. VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE:: 16-060
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 16-960
METER : STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION > AL PERIOD : LIFE
VMRS Code QUANTITY LABOR HRS LABOR COST PARTS COST TOTAL COST
@01 AIR CONDITION ,HEAT 1 0.50 13.61 31.27 44.88
003 INSTRUMENTS, GAUGES 1 1.00 27.21 225.80 253.01
@32 CRANKING SYSTEM 1 1.00 27.21 69.89 97.10
@34 LIGHTING SYSTEM 1 0.30 7.11 2.69 9.80
@42 COOLING SYSTEM 1 0.00 0.00 4.79 4.79
@65 HYDRAULIC 5 16.50 441.12 669.85 1110.97
@66 PREVENTIVE MAINT. 4 23.28 586.09 894.89 1480.98
071 BODY 1 6.00 163.26 4451.69 4614.95
079 SAFETY DEVICES 1 12.00 326.52 0.00 326.52
106 SWEEPER BODY 1 8.80 239.45 581.03 820.48
109 SNOW BLOWER WORK 8 41.75 1122.38 2498.61 3620.99
128 MOWER PARTS 4 13.00 352.83 1278.07 1630.90
131 CUTTING EDGE 2 2.00 176.78 212.13 388.91
TOTALS: 31 126.13 3483.57 16920.71 TOT: 14404.28

Report Generated By: RTA Fleet Management Software

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
November 22, 2021
Memo #22-208
TO: Mayor Donchess
Finance Committee
SUBJECT: 2020 Caterpillar M317F Excavator & Two-Way Radio in the amount not to exceed

$280,000 funded from accounts 81500 Vehicles/CERF

Please see attached communications from Jon Ibara, Superintendent of the Street Department, dated
November 18, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: 2020 Caterpillar M317F Wheeled Excavator equipped with a two-way radio to be
used to maintain the City infrastructure

Value: Excavator: $275,000 & Radio: $5,000 to total $280,000

Vendor: Caterpillar Excavator to be purchased from Milton Cat and radio to be purchased

from Motorola
Department: 161 Streets
Source Fund: 81500 Vehicles/CERF

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with

other governmental jurisdictions

The Board of Public Works (11/18/21 BPW meeting), Division of Public Works: Streets, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Ibara
C O'Connor