Finance Committee

Finance Committee - 04/15/2020 Page 4

Kim Kleiner, Administrative Services Director

Yes certainly. So Lawson is our main software package and it includes all of our financials, all of our purchasing as well
as several administrative functions. This is an annual maintenance cost that before has not always been brought to the
Board, but because of the amount we thought it would forthwith to bring it forward.

Mayor Donchess

Are there any questions? Would the Clerk please call the roll?
Alderwoman Lu

Can you hear me?

Finance Committee - 04/15/2020 Page 3

ON THE QUESTION

Mayor Donchess

Alright we did cover this last night but | believe Mr. Hudson is on to explain, if anybody has any questions. Is Mr. Hudson
on?

Dan Hudson, City Engineer

Finance Committee - 04/15/2020 Page 2

Alderwoman Lu

Here.

Alderman Harriott-Gathright
Harriott-Gathright, Clerk, present.
Alderwoman Kelly

| am present.

Alderman Laws

| am here.

Alderman O’Brien

Present.

Alderman Harriott-Gathright
Is anyone else present?

Mayor Donchess

We have various staff members that are available to explain things and they will come forward as the items come forward,
but | don’t think there are any other members of the Board of Aldermen.

REPORT OF THE FINANCE COMMITTEE
APRIL 15, 2020
A meeting of the Finance Committee was held on Wednesday, April 15, 2020, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the Governor as a
result of the COVID-19 pandemic and in accordance with the Governor’s Emergency Order #12 pursuant to Executive
Order 2020-04, this public body is authorized to meet electronically.

JWP instail

The 2 Jacket Water Pumps, tying into each of the generator engines were not shown on contract drawings, The scope of work to install these pumps
consisted of cutting unistrut to match the width of WHB ¢ & 2. Two pieces of unistrut were cut at 3'2" to rest parallel from each other across the top of

JWP Install

The 2 Jacket Water Pumps, tying into each of the generator engines were not shown on contract drawings. The scope of work to install these pumps
consisted of cutting unistrut to match the width of WHB 1 & 2. Two pieces of unistrut were cut at 3'2” to rest parallel from each other across the top of

Doc #: PCO 16
Ref. Document:

PROJECT NAME: Date: 28-Feb-20
Nashua Energy Recovery

PROJECT NO: 181012
PHASE
COST SUMMARY SHEET
JWP Install
A MC Labor (Recap Sheet): $1,915.40
B Mc Materials, & Equipment (Recap Sheet): $0.00
Cc NiC Fee (A x 15%) + (B x 15%): $287.31
D Subtotal HiC Work (A+B+C}: | $ 2,202.71
E Total Subcontractors (Below):
F McC Mark-up on Subcontractor Work (5%, 7.5% or 10%):
G Bond (1%} and General Liability (1%): $44.05

Total Proposal (D+E+F+G): §$ 2,246.76

PCO #016

6G Work Total Fee - Material & Equipment: 15.00% Applies to Other, Material, and Equipment, $0.60
GC Subcontractors Work Fee: 10.00% Applics to Subcontractor, $0,c0
Bond & General Liability: 2.00% Applies to Other, Material, Committed Costs, Labor, Rental Equipment Relief, Equipment, Subcontractor, and Burden. $ 44,05
Grand Totai: $2,246.76
Jeremy Smith, PE. (Waldron Engineering City of Nashua Methuen Construction Co., Inc.

& Construction, Inc.}
37 industrial Drive Suite G-1
Exeter, New Hampshire 03833

PCO #016

Methuen Construction Co., Inc. Project: 181012 - Nashua Energy Recovery Upgrade
144 Main Street - PO Box 980 2 Sawmill Rd.
Plaistow, New Hampshire 03865 Nashua, New Hampshire 03060

Phone: (603) 328-2222

Prime Contract Potential Change Order #016: JWP Install

TO: City of Nashua FROM: Methuen Construction Co., Inc.
229 Main Street 144 Main Street PO Box 980
Nashua New Hampshire, 03060 Plaistow New Hampshire, 03865
PCO NUMBER/REVISION: 016/0 CONTRACT: IFB0501-090678 NASHUA PO #146861 -

Nashua Energy Recovery Upgrade

The table below summarizes the total value of the work.

Claimed Cost | Fair Market Value | AHowable Mark-up** | Total Value Assessment
of Work of Work scope
52,246.76 $2,900 (includes 15% on MC Work $2,552.00 to $3,828.00
materials & 10% on Subs (<$50k)
equipment)* 7-1/2% on Subs ($50-
100k)
5% on Subs (> 1001)

*Market Value Assessment=$2,320 to $3,480 (+/- 20%)
** This review assumes all labor performed by subcontractors. See below.