Finance Committee

Finance Committee - 04/15/2020 Page 14

Shawn Smith, Plant Operations Director (School Department)
Yes for both of them.

Mayor Donchess

| don’t know why this says Community Development. But this is Shaun Smith, he doesn’t often come before us, but he is
the head of Grounds & Maintenance for the School Department.

Shawn Smith, Plant Operations Director (School Department)

This is my maiden voyage on this sort of platform so bear with me.

Mayor Donchess

Finance Committee - 04/15/2020 Page 13

this is something that is good to do and we would like to continue at this level until we get the core of the downtown at
least looked at.

Alderwoman Kelly

Thank you.

Mayor Donchess

Further discussion. Would the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0

MOTION CARRIED

Finance Committee - 04/15/2020 Page 12

Some of our concrete pipe is in pretty bad shape so that is what we are focusing on. But Kenyon, as | said, is doing most
of the lining but we are looking at a lot more pipes with our other inspection crews as well. So we are looking at a lot of
pipe, but you know in the last ... this will be about 10 more miles of line and last year we did about 9. So overall, we are, |
would say we are doing pretty well comparatively.

Alderwoman Kelly

Can | ask a follow up please?

Mayor Donchess

Finance Committee - 04/15/2020 Page 11

Dan Hudson, City Engineer

| am not the best resource for that, | am sure there is a lot of information online and we could probably provide information
about that. It is a process that is done routinely, you know, throughout the whole country and the world. So it’s not like
we are doing something that nobody else is doing. It is a pretty standardized process at this point. | can certainly provide
additional information about that if folks are interested.

Alderwoman Lu

Finance Committee - 04/15/2020 Page 10

Dan Hudson, City Engineer

Thank you, Mr. Mayor. So in 2019 we have been at this work, this is our pipe inspection and lining program for sewer
pipes, important work. We are looking at and evaluating sewer pipes that haven’t been looked at in maybe 100 years and
finding problems and fixing them before they become bigger problems where we have sink holes and things like that to

Finance Committee - 04/15/2020 Page 9

Alderman Laws

Mr. Mayor I’ve got a question. | am just going to go ahead. Ms. Chisholm, it might be a ridiculous question, but the fact
that we are doing this in perpetuity, and that | mean it does cost a significant amount of money. Is there a job opportunity
that we could hire someone on full-time and thereby save the City some money by paying a contractor to do this?

Deb Chisholm, Environmental Scientist/(Waterways Manager

Finance Committee - 04/15/2020 Page 8

Alderwoman Harriott-Gathright
| am trying, sorry.
Deb Chisholm, Environmental Scientist/(Waterways Manager

We do the Mill Pond and the Canal every other year; we do the Nashua River every year. So far, we have been doing
Sandy Pond every year as well. So all three of those locations will be done fairly simultaneously this summer.

Mayor Donchess

Questions or discussion?

Alderman Klee

Finance Committee - 04/15/2020 Page 7

Kim Kleiner, Administrative Services Director

Good evening Mayor. This contract actually went through Legal Department. As many of you know, the Legal
Department handles many of our appeals that go to either the Board of Tax & Land Appeals or to the Superior Court. Mr.
Traub is a very well-known expert especially when it comes to the valuing of commercial properties and he is working with
our Legal Counsel on those appeals.

Finance Committee - 04/15/2020 Page 6

Sarah Marchant, Community Development Division Director
Correct, thank you. So the FTA dollars that are associated with the Transit Funds require us to go out to bid for unleaded

fuel. We went back out to bid this spring and this contract came in as the lowest bidder. But the fuel used here will be
used for all different departments.

Mayor Donchess

Because the FTA requires bidding, to bid on everything together right?
Sarah Marchant, Community Development Division Director

Correct.

Finance Committee - 04/15/2020 Page 5

Mayor Donchess

Any questions or discussion.

Alderman Harriott-Gathright

Alderwoman Lu had a question, | don’t know if she is having problems again.
Alderwoman Lu
Its ok, | am all set | just wanted to know what it was for, thank you.

Alderwoman Kelly

| have a question. Perhaps | missed it in the packet but was there a number involved with the change orders? It just
doesn’t have it in the ....

Alderman Harriott-Gathright

The financial? The $12,358.06.

Alderwoman Kelly