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§) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

September 1, 2016
Memo #17-039

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PERMA-LINE OF NEW ENGLAND FOR PURCHASE OF SIGNS, POLES, PARTS AND
PAVEMENT PAINT (VALUE: $25,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
August 25, 2016 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions of contracts when
no price increase exceeds 10% per year.

The Superintendent of the Street Department, Board of Public Works (August 25, 2016) and the
Purchasing Department recommend awarding this contract in the amount of $25,000 to Perma-Line of
New England of Brockton, MA.

Respectfully, _

CC
~’Dan Kooken

Purchasing Manager

Cc: J Ibarra L Fauteux

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3344

To:

From:

Re:

D. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 25, 2016

Jonathan Ibarra, Superintendent
Street Department

Perma-Line of New England

To approve the sole source vendor Perma-line of New England of Brockton, MA
for various signs, replacement poles and proprietary items related to signs in
addition to pavement paint and paint machine replacement parts in the amount of
$25,000. Funding for this purchase is through Department: 161 Streets; Fund:
General; Account Classification: 61 Supplies and Materials.

Schedule of Prices

The City of Nashua currently has several thousand signs and many miles of
pavement markings and crosswalks to maintain. In order to do that, we need to
purchase parts and supplies to replace those that have been damaged or worn out.
Perma-Line of New England is the regional vendor for several proprietary items
used and have proven to be a competitive source for items from _ several
manufacturers in the New England area.

Our total purchases in previous years have been approximately $25,000 per year
from this company. Individual purchases or orders vary based upon the fact that
most of our work is replacement or repair of damaged signs or new signs for
specific purposes along with such things as replacement poles and posts for those
that have been knocked down or otherwise compromised, the extent of which
cannot be predicted or planned.

Perma-Line Corp. Of New England is a competitive supplier of signs, traffic paint
and related products for the entire New England area and the City has always
been satisfied with their service and product quality. The list of items purchased
includes but is not limited to signs, pavement paint, paint machine parts, sign
posts and mounting hardware, etc.

AVERY REFLECTIVE PRODUCTS SNOW PLOW BLADES
TRAFFIC & STREET SIGNS SWEEPER BROOMS
CUSTOM SIGNS BARRELS & BARRICADES
POSTS & BRACKETS

(slant Dia (OM1-1)
Yellow w/ Yel. reflectors
Delineator
Hooker St
Dolan St
Victorta St
Palrn St
Middle Dunstable Rd High Intensity
] Ave High Intensity
Forssthia Dr High Intensity
Kehoe St High [nten
Ash Ct ]
Pond Sit In
Alids St [ntensity
Burke St Intensity
Tw Br
Michael Ave J
Posts 12' Galvy U channel
Delineator Posts **GALVY Delineator
Rt-t
R1-2
Re-!
1 H
Re-1 High f
9 H
Ro-1 H
Ré-2 High I
Wi1-2 Fluor. ¥-G
§2-1 Fluor. Y-G
R7-8a High Intensity
Ri-6 In street xX
w White Traffic Paint

Oistr-huted by

TRAFFIC PAINT, CONES, STENCILS
TITAN AIRLESS STRIPING MACHINES
ROLL-UP CONSTRUCTION SIGNS

Color

Yellow
Yellow

PERMA-LINE CORP OF NEW ENGLAND - 132 COURT ST. - P.O. BOX 4515 - BROCKTON, MA 02303 - 508-588-6240 - FAX 508-587-2110
WWW. PERMA-LINE.COM - EMAIL PERMALINE@®VERIZON.NET

(22) THE CITY OF NASHUA “The Gate City

Financial Services

Purchasing Department

September 1, 2016
Memo #17-040

TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: PURCHASE ONE (1) TRACKLESS MT6 ARTICLATED TRACTOR AND
ATTACHMENTS (VALUE: $111,789)
DEPARTMENT: 161 STREETS; FUND: GENERAL
ACTIVITY: CERF

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
August 25, 2016 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of the Street Department, Board of Public Works (August 25, 2016) and the
Purchasing Department recommend awarding this purchase in the amount of $111,789 to H.P. Fairfield
of Pembroke, NH.

Respectful

Dan Kooken
Purchasing Manager

Cc: J Ibarra L. Fauteux

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3344

To:

From:

Re:

E. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: August 25, 2016

Jon Ibarra Superintendent
Street Department

Purchase of one Trackless MT6 Articulated Tractor and Attachments

To approve the purchase of one Trackless MT6 Articulated Tractor from H.P.
Fairfield, Pembroke, NH price of $111,789 pursuant to the Town of Wolfeboro
NH RFP #133073. Funding will be through Department: 161 Street; Fund: Trust;
Activity: CERF.

H.P. Fairfield Bid # 142163

The City of Nashua is able to piggy back on the Town of Wolfeboro, NH’s bid
pricing from 2013. Additionally, the price is the same provided to the City of
Nashua in 2014 for the purchase of the MT6 Articulated Trackless Tractor. H.P.
Fairfield has one Tractor in stock for delivery before they go to the Tier 4 which
will be a higher price.

The new MT6 Articulated Trackless Sidewalk Tractor will be purchased with a
ribbon style snow blower and a rear mounted material spreader for winter
sidewalk maintenance.

The new MT6 Trackless will be replacing #60 a 2009 Mclean MV with
approximately 800 hours. This machine will be kept and used in a back-up role.

* P, FAIRFIELD, LLC BID |# 142763

“= “MUNICIPAL SPECIALISTS” FROM:

PHONE: 603-848-2363 FAX: 603-664-2636 b Hackett
; heep Davis Rd

FA IRFIELD uc "ewe .hpiairteld.com Pembroke TNH 03275

QUOTED TO: City Of Nashua DATE: August 15, 2016
P O Box 2019
214060 Nashua NH 03061 CUSTOMER PHONE: 603-594-3300

COMMENTS: Sidewalk Tractor Bid RE Bid # 133073-Town of Wolfeboro 2014
City of Nashua piggy back off this bid

QTy DESCRIPTION PRICE EXT. PRICE

1 TRACKLESS MT6 ARTICULATED SIDEWALK TRACTOR. 115 HP CUMMINS ENGINE. $111,789.00 $111,789.00
JOYSTICK CONTROLS. AIR RIDE SEAT WITH ARM RESTS, AIR CONDITIONING/HEAT
CAB PRESSURE.(CLIMATE CONTROL). RADIAL TIRES, MANUALS AND TRAINING AS
REQUIRED. ONE YEAR STANDARD WARRANTY.

** INCLUDED OPTIONS:

1. 51” RIBBON SNOWBLOWER
2. REAR MOUNTED HYDRAULIC SANDER

™“ THIS UNIT IS IN STOCK IN NH ™

“ THIS QUOTE 1S THE SAME PRICING AS THE TRACKLESS THE CITY OF NASHUA
PURCHASED IN 2014 FROM HP FAIRFIELD **

SIGNED Hackett [acknowLepceD QUOTE TOTAL —*$111,789.00

Serving New England for over 60 Years

\ THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

September 1, 2016
Memo #17-045

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF VOGELSANG PUMP (VALUE: $16,766)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated August 25, 2016 for the information related to this purchase.

Pursuant to § 5-84. Special purchase procedures. A. The competitive bidding process shall not apply
to the following special purchase. (5) Purchases from a sole manufacturer, where it is determined to be
more efficient and economical to reduce costs of maintenance of additional repair parts, supplies or
services.

Aqua Solutions, Inc. is the NH distributor for Vogelsang Pumps.

The Wastewater Department Superintendent, Board of Public Works (August 25, 2016 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $16,766 to Aqua
Solutions, Inc. of Middleboro, MA.

Respectfully,

il

an Kooken
Purchasing Manager

Ce: D Simmons L Fauteux

229 Main Street » Nashua, New Hampshire 03061 ° Phone (603) 589-3330 e Fax (603) 589-3344

Engineer with access to City of Nashua records in a reasonable time and manner and to
schedule items that require action by the Board of Public Works and Finance Committee
in a timely manner. The City of Nashua and DesignLAB also agree to attend all meetings
called by the City of Nashua or DesignLAB to discuss the work under the Contract, and
that DesignLAB may elect to conduct and record such meetings and shall later distribute
prepared minutes of the meeting to the City of Nashua.

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR DISCREPANCIES
DesignLAB warrants that it has examined all contract documents, has brought all conflicts,
errors, discrepancies, and ambiguities to the attention of the City of Nashua in writing, and
has concluded that the City of Nashua's resolution of each matter is satisfactory to
DesignLAB. All future questions DesignLAB may have concerning interpretation or
clarification of this contract shall be submitted in writing to the City of Nashua within 10
calendar days of their arising. The writing shall state clearly and in full detail the basis for
DesignLAB's question or position. The City of Nashua representative shall render a
decision within 15 calendar days. The City of Nashua's decision on the matter is final. Any
work affected by a conflict, error, omission, or discrepancy which has been performed by
DesignLAB prior to having received the City of Nashua's resolution shall be at
DesignLAB's risk and expense. At all times, DesignLAB shall carry on the work under this
contract and maintain and complete work in accordance with the requirements of the
contract or determination of the City of Nashua. DesignLAB is responsible for requesting
clarification or interpretation and is solely liable for any cost or expense arising from its
failure to do so.

TERMINATION OF CONTRACT

A. TERMINATION, ABANDONMENT, OR SUSPENSION AT WILL. The City of Nashua, in its
sole discretion, shall have the right to terminate, abandon, or suspend all or part of the
project and contract at will. Ifthe City of Nashua chooses to terminate, abandon, or suspend
all or part of the project, it shall provide DesignLAB 10 day’s written notice of its intent to
do so.

If all or part of the project is suspended for more than 90 days, the suspension shall be
treated as a termination at will of all or part of the project and contract.

Upon receipt of notice of termination, abandonment, or suspension at will, DesignLAB
shall:

—

Immediately discontinue work on the date and to the extent specified in the notice.
2. Place no further orders or subcontracts for materials, services, or facilities, other
than as may be necessary or required for completion of such portion of work
under the contract that is not terminated.
3. Immediately make every reasonable effort to obtain cancellation upon terms
satisfactory to the City of Nashua of all orders or subcontracts to the extent they
relate to the performance of work terminated, abandoned, or suspended under the
notice, assign to the City of Nashua any orders or subcontracts specified in the
notice, and revoke agreements specified in the notice.

GC 4 of 13

To:

From:

Re:

Attachment:

B. Motion:

Discussion:

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ua, Public Works Division

Board of Public Works Meeting Date: August 25, 2016

David A. Simmons, Superintendent
Wastewater Department

Purchase of Vogelsang pump from Aqua Solutions, Inc

Cost Proposal

To approve the purchase in the amount of $16,766 from Aqua Solutions, Inc of
Middleboro, MA to supply one Vogelsang pump (Asset ID: SPSP-4) for the sludge
processing pump room. Funding will be through Department: 169 Wastewater; Fund:
Wastewater; Account Classification: 81300 Equipment Purchase.

There are four Vogelsang sludge transfer pumps to transfer sludge from the sludge
holding tanks to the dewatering presses on the upper floor in the building. These
pumps require routine maintenance depending on the wear of the pumps such is
replacing wear plates and bearings. After one of these pumps was repaired and put
back in operation, a bearing failed catastrophically, resulting in a drive shaft going
through the side of the pump casing. This resulted in the pump being unusable or
repairable. All four pumps are needed depending on how much pumping is required.
As such, a new Vogelsang pump should be ordered. This equipment is inventoried
and budgeted thru the Wastewater Equipment Replacement Fund (WERF) list. The
cost includes the pump and shipping. Wastewater Department mechanics will install
the pump.

Aqua Solutions, Inc. Q u ot e
154 West Grove Street, Unit D
Middleboro, MA 02346 Date Quote #
Phone: 508-947-5777 52016 16-107
Fax: 508-861-0733
Name / Address Ship To

City of Nashua Wastewater Treatment Facility

Attn: Accounts Payable City of Nashua

PO Box 2019 Sawmill Road

229 Main Street Nashua, NH 03060

Nashua, NH 03061-2019

Terms Lead Time
Net 30 8 Weeks

Item Description Qty Rate Total

Pump One Vogelsang Model #V X136-105QD Bare Shaft 1 16,520.00 16,520.00
Pump.
Freight Prepaid and added to invoice. I 246.00 246.00
All prices are firm for 6 weeks. Lead times are subject to change upon availability.
Subtotal $16,766.00
0
Sales Tax (0.0%) $0.00

Total

$16,766.00