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All personnel and necessary field assistants employed by Sansoucy will be
competent to perform the work they are called upon to do in a good and
workmanlike manner and in accordance with all applicable laws and rules in effect
at the time of the agreement. Sansoucy will not hire or compensate, in any way, a
City officer or employee or any member of the family of such officer or employee
in the performance of such work under this contract. Sansoucy will notify the City
of the names of all field personnel, technical assistants, and professional personnel
who will work on this project.

All personnel performing ad valorem valuation tasks will be approved by the State
of New Hampshire Department of Revenue Administration at an approval level
commensurate with their level of appraisal involvement. The Assessor Supervisors
are George Sansoucy and Brian Fogg, and the manager of field listings and assessor
assistant is Charelle Lucas.

2.4 Public Relations:
The City and Sansoucy, during the progress of the work, will use their best efforts
and that of their agents and employees to promote full cooperation and amiable
relations with the utilities. All publicity and news releases, if any, will be sent out
only by the City, or its authorized represcntative(s), and not Sansoucy.

2.45 Confidentiality:
Sansoucy agrees to not disclose to anyone except to the City or its authorized
representative(s) any information discovered for any purpose, or to permit anyone
io use or peruse any of the data on file in connection with the report, unless
specifically authorized by the City or under the New Hampshire freedom of
information statutes.

2.6 Compensation and Terms:
The City of Nashua, in consideration of the services hereunder to be performed by
Sansoucy, agrees to pay Sansoucy a fixed fee of $45,000. Invoices are due and
payable upon receipt.
Should a taxpayer file for an abatement of taxes, Sansoucy will defend its values
through the local abatement process as part of this agreement.
Any assistance at BTLA or Superior Court hearings as well as any litigation support
in the future related to these valuations will be charged on a time and material basis
per the attached rate sheet.

City of Nashua, NA Page 4 af7

2018 Litlity Revaluation
George E. Sansoucy, PB, LIC
Prepared: 6/6/2018

3. INSURANCE.
3.1 Sansoucy will maintain public lability insurance and automobile insurance,

3.1.1 The public liability insurance will be in the form of commercial general lability
with limits of $1,000,000 each persen and $1,000,000 each occurrence for
bodily injury disability, and $1,000,000 each occurrence for property damage
Hability,

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et
bo

The automobile Habtlity insurance will be in the form of comprehensive
automobile liability and will provide limits of 31,000,000 each accident.

3.2 Sansoucy will not be responsible for consequential or compensatory damages
arising from the late performance or non-performance of the agreement caused by
circumstances which are either outside Sansoucy’s scope of services, beyond
Sansoucy’s control, or ag a result of non-performance of any other party, person, or
entity affecting this contract.

Sand
Nad

Sansoucy will provide a certificate of insurance confirming the required insurance
coverages and providing that the City will receive ten (10) days written notice of
the cancellation or material change in the required insurance coverage. All
imsurance will be valid in the State of New Hampshire.

4, ASSIGNMENT.

This Contract and the duties of Sansoucy hereunder will not be assigned.

5. AMENDMENTS.

This Agreement will not be amended, waived or discharged, unless by mutual written
consent of both parties.

City of Nastia, NH Page 5 af 7
2018 Utility Revaluation

George &. Sansoucy, PE, ELC

Prepared: 6/6/2018

Dates

In witness thereof, the City of Nashua has caused these presents to be signed by its Mayor,
thereunto lawfully authorized and caused its corporate (if appropriate) seal to be affixed and
- George E. Sansoucy, P.E., LLC has caused the same to be signed by his lawfully authorized
representative on the date and year first above written.

In the presence of: City of Nashua, New Hampshire
Witness James Donchess, Mayor
In the presence of: George E, Sansoucy, P.E., LLC

eat anored

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ate TABI A by:

Witness George E, Sansoucy, P.E.
City of Nashua, NH Page 6 of 7

2018 Uuliry Revaluation
George E. Sansoucy, PE, LLC
Prepared: 6/6/2018

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George E, Sansoucy, PE, LLC

2018
ENGINEERING AND APPRAISAL RATE SCHEDULE*

Principal engineers, senior appraisers, MBAs,

including court testimony and deposition attendance 0. eee ents $290.06/hour
Research engineers, assOClates, APPPAISCLS see ceeee seca eenteeeee te eeeee treet teetteeenanee es $225 .00/hour
Technical personnel 0... ee cee esese rc cneneeeetaneeeseeereneenereeeennearrietaenereeniuereeerenr es $175.00/hour
Clerical personnel oo... cee cece ees eeeecee cs csee cess eneeneceeceee suse ceenenansen arr reneaerersaneees tienes $125,00/hour

* All rates are portal to portal from Lancaster, N.H. or Portsmouth, N.H. Rates
include general office expenses, such as: non-specific in-house copies, meals,
non-specific mileage, office supplies, non-specific postage, telecommunications
charges, and tolls.

Job-specifie and identifiable expenses are billed at cost in addition to the rates
shown, including but not limited to: transportation (air fare, car rental, taxi fare,
specific parking, specific mileage, etc.), lodging, document printing and
reproduction, rescarch materials such as publications, subscriptions, and
database purchases.

City of Nashua, NH Page 7 of 7
2038 Ctility Revaluation

George E. Sansoucy, PLE, LLC

Prepared: 6/6/2018

, THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

June 14, 2018
Memo #18-170

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF CIRCULATION DESK AND SHELVING (VALUE: $20,953)
DEPARTMENT: 179 LIBRARY; FUND: GENERAL

Please see attached communication from Jennifer McCormack, Library Director dated June 12, 2018 for
the information related to this contract award.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmenial jurisdictions.

The Library Director and the Purchasing Department recommend awarding this purchase to Tucker
Library Interiors LLC of Manchester, NH in an amount of $20,953.

Respectful ully,

Fie

Dan Kooken
Purchasing Manager

Cc: J McCormack J Graziano

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 Fax (603) 589-3344

am Nashua
e@®* Public

Ge «Library

June 12, 2018

To: John Griffin, CFO
From: Jennifer McCormack, Director
RE: Circulation desk replacement

Mr. Griffin:

The current main circulation desk at the library is nearly 48 years old and is no longer an
acceptable service point for customers or staff. It was designed before computers were in us
and is not accessible to customers who use a wheelchair. The library is replacing this desk with
a new one designed by Tucker Library Interiors, the same company that designed the service
desk in the Reference and Children’s departments of the library. Included in this project is the
addition of shelving to house items on hold for patrons, a cabinet for our self-check station and
a small work station for our security staff at the main desk.

Because we are able to make this purchase through a purchasing cooperative (MHEC) the
competitive bid process was not necessary under the city’s purchasing guidelines.

This project will be paid for from the library's regular appropriated budget, with installation
expected to occur in September, 2018.

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

mM ruccee = USSR NTSIN

S580. COMMERCIAL STREET
MANCHESTER, NH 0310)
1 603-666-7030 + F:603-666-703?

www tuckerlbearyinteniors com

=I]

6/7/2018

Jennifer McCormack, Director

Nashua Public Library

2 Court Street Phone: 589-4620
Nashua, NH 03060

Re: Circulation Desk & Holds Shelving- Revision #1
Via MHEC Contract
As per the attached drawings

Item # Model #/Description List Ea. Qty Ext. List
Desk Custom circulation desk in red oak solids and veneers $25,985.00 1 $25,985.00

Consisting of modules as indicated on the attached drawings:

(2) modules with door and storage and B/B/F pedestal 39"H

(3) work modules with pull-out shelf for staff workstations- (2) at 39"H & (1) at 33"H

(4) rounded display corner units- (2) at 39"H & (2) at 33"H

(1) book return module 39"H

(1) ADA section with recessed modesty panel 33"H

Includes an interior 3/4"T x 6"W wire management shelf running through modules.

Wire passage provided between all modules for power coming out of floor.

*Power shall be run through the desk by City electricians.

#T-320-DBT-O descending book truck in oak $1,942.00 1 $1,942.00

Re-use (3) existing flat panel monitor arms

Provide and install (3) 2-1/2" black plastic grommets as directed

Podium Custom security podium 48"H x 30"W x 18"D $1,749.00 1 $1,749.00
Self-check Custom self-check cabinet 39"H x 36"W x 24"D $1,834.00 1 $1,834.00
Total List: $31,510.00
MHEC discount: less 43%: -$13,549.30
MHEC net product cost: $17,960.70
#DKA Versatables deluxe keyboard trays 24"W x 10"D $174.00 3 $522.00
#CPU9-90 small CPU holder. Black finish $78.00 3 $234.00
Delivery & assembly: $875.00
Circulation Desk Subtotal: $19,591.70
Estey 2" Welded Frame Shelving for "Holds":

Item # Model #/Description ListEa, Qty Ext, List
Sl W2F81120 84"H x 36"W x 12"D single-face sections $477.00 2 $954.00

Base plus (6) adjustable 11"D actual shelves per section.
El #TLIEP/8414 oak veneer end panels 84-1/2"H x 14"D 425.00 2 $850.00
Total List: $1,804.00
MHEC discount: less 37%: -$667.48

MHEC net product cost: Page 1 of 2 $1,136.52

Nashua Public Library:

Delivery & assembly: $225.00
Holds Shelving Subtotal: $1,361.52
Circulation Area Total: $20,953.22

All prices are net, delivered, and installed during normal working hours.

Custom millwork lead time is 8-10 weeks upon receipt of order and all final approvals.
Shop drawings shall be provided for your approval prior to fabrication.

Wood Finish: "Autumn Oak" to match the previous Reference Desk order.

Surface laminate: Pionite #SE101 "Black". Matching laminate toe-kick.

Estey shelving lead time is 10 weeks upon receipt of order and all approvals.

We assume that the Library/City will remove the existing desk prior to the installation of the new desk.

We also assume that the Library/City will cut conduit and re-wire for power under the podium.
Copyright © 2018 TUCKER LIBRARY INTERIORS, LLC. All rights reserved. No part of this quotation or associated drawings may
be reproduced or transmitted in any form by any means without the prior written permission of TUCKER LIBRARY INTERIORS, LLC.

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Page 2 of 2

Proposed Circulation Desk Concept

Plan View revised 5-31-18 Nashua
Public
Windows to Tech Services Librar y
door { _ s door
\ 149-1/2 Date:
3-3i-18
Scale:
centerline Revisions:
Notes:
Lapto
Podium cart P
display displa
corner booo ad corner
337H 33°H
|
€
| work
’ 33’H 7'-ee
42 ADA
36°W——-
Btep-down |\ display cakinet work Book work cabinet | Wsploy step-down
eons | 39H 39°H return | 39°H 39°H corner a
39°H 39°H 39°H
power a” Oo 0
Tucker Library
loner Interiors, LLC

55 So Commercial St
Manchester, NH 03101
T: 603-666-7030
F: 803-666-7032

www. tuckerlibraryinteriors.com

Sheet

Proposed Circulation Desk
Patron Flevation- Unfaided

Nashua
Public
Library

Base shelf & i adjustable sheif Heights Justable keyboard tray.
behind door. Full extension putlout-shelf to
attach unlock devices for Media &

av

Surface HPL: Plonite ESEI0L ‘Rack’,
Wood Finish ‘Autumn Sek‘, sinker to
Reference Desk Cw #19s5-12.

cases.

Qo
| ABA Date:
be aarH wth 39° 5-31-18
sed
| a
i I
Scale:
Revisions:
Notes:
Proposed Circulation Desk
Staff Etevation— Unfoided
Ue ts Co eat=== [|g Il
— : = ADA
= 33'H with
F panel
recessed
cr I a
power in
cabinet workstotior
39H 39°H
ie ™ oath,
B aaa

Tucker Library
Interiors, LLC

55 So Commercial St
Manchester, NH 03101
T: 603-666-7030
F: 603-666-7032

wa fuckerlibraryinteriors.com

Sheet
2