Search

security Podium
Front Elevation

30

438"

bs

=— 26" —=

pd U

Staff Elevation

267%

Side View

—| 89"

[oreo recaniienty

OQ) ©)

Security Podium in ocak solids & veneers.
48H x 26°W x 18"D on 5’H casters.

Need clearance for electrical box on Floor,
Uvernhanging trans ledge on patron approach,
Staff side to have one locking drawer, and
one locking door.
Grommet in work-surface & cabinet base for
wiring pass through.
Finished to match desk & self—check unit.

—/--1-1/2

18”

Nashua
Public
Library

Date:
3-31-18

Scale:

Revisions:

Notes:

LLL)
Tucker Library
Interiors, LLC

55 So Commercial St
Manchester, NH 03101
T: 603-668-7020
F: 603-666-7092

www. luckerlibraryinteriors.com

Sheet

2

Self-check cabinet

+ 36” + -~ 247+

[| |

|
|
|

39%

4”
Po

Self-check cabinet in oak solids &
veneers with full finished back panel &
locking doors.

Base and (1d) adjustable shelf,

HPL surface with @*W solid oak banding,
& mitered corners.

Wood finish “Autumn Oak” to match desk

HPL: Pionite #SE101 “Black” to match desk,

Nashua
Public
Library

Date:
3-21-18

Scale:

Revisions:

Notes:

LU
Tucker Library
Interiors, LLC

55 So Commercial St
Manchester, NH 03401
T: 603-666-7030

F: 603-665-7032

www. tuckerlibraryinteriors.com

Sheet
4

step-down

door

power PA

ooae6 oo

a e"W

Windows to Tech Services

149-1/2"

2’*W Edge-kand Detail

door

19’-2°

step-down

Nashua
Public
Liprary

Date:
3-31-18

Scale:

Revisions:

Notes:

Tucker Library
Interiors, LLC

55 So Cammercial St
Manchester, NH 03101
T: 603-666-7030
F: 603-666-7032

ww. tuckerlibraryinteriors.com

Sheet

“Holds Corner’

si

$1

El

El

shelving justified right to
permit cabinet door clearance.

Nashua
Public
Library

Date:
5-31-18

Scale:

Ei Elevation
*Halds” shelving

84-1724

14*

Ook veneer end panels banded on
all four sides by 4’W solld oak.
Finish: Autumn Ook to match the
circulation desk, podium, and the
self-check cabinet.

Quantity: 2)

Revisions:

Notes:

Tucker Library
Interiors, LLC

55 So Commercial St
Manchester. NH 03101
T: 603-666-7030
F: 603-666-7032

www. tuckerlibraryinteriors.com

Sheet

REPORT OF THE FINANCE COMMITTEE

JUNE 6, 2018

A meeting of the Finance Committee was held on Wednesday, June 6, 2018, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Also in Attendance: Dan Kooken, Purchasing Manager
David G. Fredette, Treasurer/Tax Collector
Bruce Codagnone, IT Division Director
William Mansfield, Radio Systems Manager
Nick Caggiano, Superintendent Parks & Recreation
Jeff Lafleur, Superintendent Solid Waste

PUBLIC COMMENT - None

Mayor Donchess

Now before we begin | just want everyone to know the reason that | have this bicycle helmet here is | rode
Veobike from my neighborhood. There was a bike parked like a half a block away, so | just wanted to let you
know.

COMMUNICATIONS

There being no objection, Mayor Donchess suspended the rules to allow for three communications
received after the agenda was prepared

From: Dan Kooken, Purchasing Manager
Re: Purchase of KnowBeé4 Integrated Security Awareness Training and Simulated Phishing Software
(Value: $9998)

Now this | just wanted to elaborate on this a little bit. Technically this does not have to come to the Finance
Committee because it is under $10,000.00 but when | saw this and | thought $9,998.00 | said “Well that looks a
little suspicious” that used to happen when | was an Alderman and so apparently there is a reason that this is
that figure but | didn’t want you to think | was going around you by reducing a contract by $2.00. So here it is.
And | think Mr. Codagnone is here to discuss this, at least inform us on what it is. Come on up.

Bruce Codagnone, IT Division Director

My name is Bruce Codagnone for the record, Director of Information Technology. Yes there is a reason why it
is that amount is we have planning this for a while and we have negotiated very aggressively with this
particular vendor to get deep discounts, we only had so much in our budget. So we were able to get it to a
certain amount. What this is is training and testing for information security Malware and critical things like that.

My team has done an excellent job | think building up the fire walls, building up the infrastructure, putting in
anti-virus software to protect the City’s assets from outside attacks. We do get quite a bit, only 60% of our e-

Finance Committee - 6/6/2018 Page 2

mails that come in from the outside world actually make it into the intended target. About 40% are actually
Malware and viruses.

We block a lot of stuff. This is the kind of thing that keeps me up at night. One of the weakest links,
unfortunately, is employees. Not that employees are malicious, not that employees are trying to do something,
the cyber actors that are trying to do this are very good at what they do. Actually just today, Dan Kooken came
to me and he got an e-mail from Jim Donchess asking him to send him | think it was 100 iTune gift cards that
he needed right away. CFO Griffin has also got those same types of e-mails. If you look into them and spend
the time you can detect that they are fake because it will come back as the name “Jim Donchess’” but behind it
has some other e-mail address.

That is just a simple type of thing. We get them all the time where people open up their own personal e-mail
and they will click on a link that is actually soam and since they are at work, it will automatically try to take over
their PC. We have done some things where we restrict access on certain PC’s so people can’t do that. But
what we really want to do is to train people what to look for. There are some things, either misspellings or a
misplaced comma or just the e-mail address, to really look at what the e-mail address is. So this software will
help us train the user community as well as do some testing to try and see whether or not people learned
anything from it without actually causing damage. So this is something we have been working on for a while
and | think it is one of our weak links unfortunately and that we need to try and tighten that up.

If you have any questions | can answer some.
Alderman Klee

My question is this will help with mail and the phishing and so on but will it educate on mistakes in typing. |
work for the Federal Government, | went to go to the FDA web site and instead of doing FDA.gov | did .com
and it is a completely different web site trust me. But | Knew enough to stop at that point rather than say this
seems odd because it asked the question “are you over 18”. But if someone may have gone on, we don’t
know what would have happened at that point. | had to report it and so on.

Mr. Codagnone

There is something like a few hundred, like 400 different modules that we can pick from and some of it is how
to identify the correct web sites. So in reality if you do get a link that says it is from your bank, you shouldn’t
click on the link, you should go to your bank directly. But if you type in Bank of America through the wrong
misspelling, a lot of the cyber criminals are smart enough to know they can get some of those domain names
that are similar but not exact. And they can actually create fake web sites that almost look like it. So we have
to train people what to look for, how to detect these kinds of things. So it helps in their personal life as well as
protecting the City infrastructure.

Alderman Klee
Okay thank you.
Alderman Laws

Does this exclusively deal with basically user error from our end where we are just training people not to open
corrupt e-mails or does it protect us from people trying to hack into our system?

Mr. Codagnone

We already have those things in place. We have a very expensive fire wall that protects the City infrastructure.
We also have Malware programs that protect other devices, we also have a lot of anti-virus software that is
kept up-to-date. Most of the things you have to do on the infrastructure side, internally, is to make sure that the
patches are done in a timely manner that come from the vendors to patch the security leaks. We do all those

Finance Committee - 6/6/2018 Page 3

things. The things that are difficult to do is the human error aspect of it. So those are the things we are trying
to tighten up. Every company, every business, every municipality has the same kind of thing.

People are people, they are human and they make mistakes. One of the things that occurs is someone will
call up and say “This is Fred from IT, we notice your PC from our monitoring is having problems, can you give
me your log in and password, | want to be able to come in and fix it for you”. Well we had somebody actually
within the City that did that. And they went in and they took over the person’s PC and fortunately it was
stopped in the nick of time, but people just automatically are trusting, it’s the nature of people. We don’t want
to make people hardened and not trusting but you want to at least educate them to ask the questions,
challenge the person what to look for.

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
KNOWBE4 IN THE AMOUNT OF $9,998. FUNDS ARE AVAILABLE IN DEPARTMENT 122,
INFORMATION TECHNOLOGY; GENERAL FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Revised Memo for Utility Appraisals (Value: Not-to-Exceed $70,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT WITH
GEORGE E. SANSOUCY, PE, LLC, IN AN AMOUNT NOT-TO-EXCEED $70,000. SOURCE OF FUNDING
IS DEPARTMENT 132, ASSESSING; GENERAL FUND — OVERLAY

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Marshall Street Drainage Improvements (Value: Not-To-Exceed $35,000)

Mayor Donchess

And the third communication is from Mr. Dookran regarding Marshall Street and there is no supporting
documentation, we might have not gotten it. So maybe Mr. Dookran should come up and explain this one. For
whatever reason the supporting memo didn’t get attached to the suspension.

Steve Dookran, City Engineer

Ok thank you Mayor. | am Steve Dookran, City Engineer, I'll try to provide an explanation of what we are trying
to accomplish. Marshall Street has an old combined sewer and we had intentions for many years to go in and
separate that because they sewer backups in the area. There is a private development project that is going
on, | think it’s called 22 East Hollis Street; it is wnere they are putting in some apartment buildings. They are
actually doing some drainage work in the area as well and some improvements in the street. So we see this
as an opportunity to partner with them to do some work to benefit the City. So it amounts to $35,000.00 is
what we would spend. So this firm, the firm that is doing the work in the street will perform the work for us at
that cost.

Mayor Donchess
And this will improve the drainage flow of the sewage in the Crown Hill area.

Mr., Dookran

Just in that general area, the Marshall Street, Bower Street area.

Finance Committee - 6/6/2018 Page 4

Alderwoman Kelly

Thank you Mr. Mayor. So are we realizing some cost savings by putting this together with the project that is
currently going on?

Mr. Dookran

That is true. We won't pay costs like mobilization of equipment and it is very similar work so the pricing is good
so we are realizing some savings.

Alderman Caron

Thank you. So! am understanding that this work is from East Hollis to Bower Street only. That is part of
Marshall Street, that whole area?

Mr. Dookran

Yes that is the piece that is remaining to be separated over the years gone by, we have completed separation
from Bowers all the way to Harbor Avenue, a very long section and we don’t have any problems there
anymore. But this remaining section was left to be done.

Alderman Caron

Ok so that was the last piece. Thank you.
Mr. Dookran

That’s correct.

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
THIBEAULT CORPORATION IN AN AMOUNT NOT-TO-EXCEED $35,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER; CSO FLOODING

MOTION CARRIED

Mayor Donchess

Now we will return to the regular agenda.

From: Dan Kooken, Purchasing Manager
Re: Purchase of Personal Protective Clothing/Equipment (Value: $14,949)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM GLOBE MANUFACTURING IN THE AMOUNT OF $19,949. FUNDS ARE AVAILABLE IN
DEPARTMENT 152, FIRE; GENERAL OPERATING FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Mitsubishi Air Conditioning Units (Value: $26,448)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
AAA ENERGY SERVICES IN THE AMOUNT OF $26,448. SOURCE OF FUNDING IS DEPARTMENT 157,
CITYWIDE COMMUNICATIONS; ESCROWS AND BOND FUNDS

Finance Committee - 6/6/2018 Page 5

ON THE QUESTION

Alderman Klee

When | am looking at this | see that there was one bid that was a little lower, why did we not go with that?
William Mansfield, Radio Systems Manager

So we did go with the bid, there were several bids, the lowest bid was Home Depot. They left a few things out
of the initial contract that went back to them; they came back with another price. Then | did an apples to
apples comparison of what they were giving us for air conditioning units. The air conditioning units they were
proposing were residential units and all the other ones were commercial units. Just so you know, these air
conditioners actually do run around the clock, 365 days a year. They are not residential where it only runs in
the summertime. So the units there are used to cool all of the servers for the radio system.

Alderman Klee

Okay thank you.

Alderman Laws

You will have to forgive me, there was 440 pages to sort through for the Finance Agenda today but | couldn’t
find like warranty information on this. Did you do a comparison between the warranties from the Home Depot
and from the other contract?

Mr. Mansfield

Yes | have to dig in my pile as well. | believe that the Triple A proposal had the better warranty, they offered |
believe it was 5 years compared to the Home Depot which was a 1 year. Just looking to confirm that but | am
pretty sure that is what it was. | don’t see it so | apologize for that.

Alderman Laws

Would you mind just letting us Know at some point in the future, | would appreciate it.

Mr. Mansfield

Absolutely.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Nashua/Manchester Redundant Communications Center (Value: $505,899)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $505,899. FUNDS ARE AVAILABLE IN

DEPARTMENT 157, CITYWIDE COMMUNICATIONS; NASHUA/MANCHESTER COMMUNICATIONS
RESILIENCY GRANT

ON THE QUESTION

Mayor Donchess

And these are grand funds correct?

Finance Committee - 6/6/2018 Page 6
Mr. Mansfield

Correct.

Mayor Donchess

So there is no City money involved here?

Mr. Mansfield

No, none whatsoever.

Alderman O’Brien

Thank you Mr. Mayor. Question to Mr. Mansfield, Manchester is equally seeking grants too on some of this
when they can if we don’t get it, Manchester will fill in and try to get a grant as well?

Mr. Mansfield

This particular project there is an even grant that we are both contributing to, $300,000.00 from Manchester
and $300,000.00 from Nashua through the grant process.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Utility Appraisals (Value: Not-To-Exceed $50,000)

Communication Amended and Contract Awarded under Suspension of Rules at the beginning of the
meeting.

Mayor Donchess

So on the original agenda was a $50,000.00 figure for utilities. That was no longer necessary because we
approved the $70,000.

From: Dan Kooken, Purchasing Manager
Re: Flatley Appraisals (Value: Not-To-Exceed $16,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PROPERTY VALUATION ADVISORS IN AN AMOUNT NOT-TO-EXCEED $16,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 132, ASSESSING; GENERAL FUND —- OVERLAY

ON THE QUESTION

Alderwoman Kelly

I’d love just a little bit of background, | also was digging through those 400 pages.

Jon Duhamel, Chief Assessor

We have two appraisal assignments going on right now. The first one was for utility properties for the
$70,000.00. This one is for some commercial properties owned by John Flatley that are under appeal with the
City or at the State level. We are just hiring an independent appraiser to go out and appraise those properties
for defense purposes.