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* Assisting in preparation of bid documents including plans, specifications, estimates and
contract requirements

e Review of existing conditions to identify issues such as ADA concerns, existing
driveway or walk puddles, and utility concerns

e Review of bid results, analysis of unit prices and preparation of recommendations for
award

e Assistance during construction start-up including kick-off meetings and establishment of
working and reporting practices with contractors

e Construction observation including measuring and tracking quantities, as well as
preparation of comprehensive daily reports

e Supervision of the construction observation effort, whether performed by HSI or by City
staff

e Compilation of project records

e Administration and support of the construction contract closeout process

We understand that our services in this proposed contract will be expanded from the role we
have played in the past year in several respects:

e With a very significant increase in the amount of pavement preservation and
rehabilitation under contract in the City, HSI will provide more field staff for observation
and coordination of construction.

e HSI will take on a greater role in utility coordination.

e HSI will take on a greater role in coordination with NHDOT/FHWA on contracts which
are funded with remaining federal Parkway funding.

e HSI will take on a greater role in managing the contract of Stantec as they update their
pavement condition database.

* HSI will take on a greater role in managing and scheduling the overall program.

In performing these services, we understand that our efforts will always be as directed by the
City Engineer. At times, we may perform services which the City’s standard General Conditions
for construction contracts assign to the “Engineer”. We note that performing these duties will
not bestow upon us the role and responsibilities of “Engineer” as may be defined in contracts
with construction contractors.

HSI will not be given the authority to stop the Contractor’s work, nor to order the Contractor to
perform work beyond contract limits. If so directed by the City Engineer, we will deliver such
orders on the Engineer’s behalf.

On occasions when City staff may be working under the direct supervision of HSI, we
understand that the City staff will perform work with a standard of care equal to or exceeding the
standard we require of our own staff. City staff working under our supervision on construction
sites will be expected to always wear appropriate safety equipment and maintain detailed
records.

issues around economic development, such as the aircraft registration fee change, which | think is very beneficial
to Nashua in particular. Beyond that, | spend a lot of time on planning issues and budget, etc.

Representative Lasky, Wards 3,4,6,7,8,9

I’m Betty Lasky and | am Vice Chair of the Judiciary committee and serve on the Commerce committee. | will be
prime sponsor — our bills from the Senate we’ve not yet had to sign off on them, so they are still in somewhat of
flux. But! will be doing a couple of election law bills; our city clerk will be happy to hear that. One is about not
sharing information, such as the fiasco we had with our Secretary of State this summer. The other would be
closing a loophole for campaign finance, from spending general election funds in a primary, which was done by
soon-to-be former Mayor of Manchester. | believe I’m prime on another one and | will be doing many co-
sponsoring. | know one we hope to have the repeal of the death penalty back again. There will be quite a few
other bills coming through Judiciary which I'll work on. Certainly, if there is anything that the board needs to put in
— oftentimes, it’s easier to get a late bill in through the Senate than it is through the House, so happy to do that.

Representative Harvey, Ward 2

Suzanne Harvey, State Rep from Ward 2. I’m on the Science, Technology and Energy committee which is
particularly wonky about the electric grid, sources of electricity, all the utilities, the Public Utility Commission,
energy efficiency, renewable resources for energy. These are the kinds of bills that we deal with, and I’ve been
on that for several terms. Energy efficiency is high on the list of priorities for me and a lot of my colleagues
because it’s the cheapest form of energy; it’s the energy that you actually don’t use. So the goal of most people
interested in this is to have an electric grid that’s reliable, and hopefully is based on clean energy sources.

The other thing | want to mention is I’ve been involved for many years on the issue of human trafficking. I’m on
the state-wide, collaborative task force on human trafficking. It’s not the task force that’s doing it but actually
Harbor Homes and the school system are putting on, on December 6" at Harbor Homes on High Street at
5:30pm, a forum on youth homelessness. And my particular interest is that homeless youths are so much at risk
for human trafficking. They’re the first, easy prey for a trafficker. So | urge you to show up if you're free that night
and learn what you can, because this is a very important subject. We do have several hundred homeless kids in
Nashua and we want to keep them safe.

Representative Newman, Ward 2

Sue Newman, and |’m in my first term as a state rep from Ward 2. | am on Public Works & Highways with Marty
Jack, and | would echo his comments that there was a lot of infrastructure — roads, bridges, and quite a bit of
presentations about the bus systems that are in the state. | particularly was interested in rail. Any comment about
rail did not get very far in our committee this session; things might change, | don’t know. As an old school board
member, | remain exceptionally interested in public schools and how they are funded, ideally to be adequately
funded.

Representative Klee, Ward 3

I’m Patricia Klee, the Ward 3 state rep and Ward 3 Alderman-Elect. I’m on the State, Federal and Veteran’s
committee, and we deal with almost nothing with veterans. We deal mostly with constitutional law -- changing our
Constitution, trying to secede from the United States. Different things like that. | was a little disappointed that we
don’t deal with as many veterans’ issues as we thought. Latha is on that committee so she understands what I’m
talking about. It can be very frustrating, we should be doing more for our veterans and we’re not. That was my
hope, after working 26 years with the Veteran’s Administration, I’d hoped that some of my experience would help
there and it really didn’t. We are hoping to create a Veteran’s Administration within the VA, but even that, | don’t
think, is going to be what they were hoping it would be.

As an Alderman-Elect for Ward 3 and for Nashua, | guess the things I’m interested in are the infrastructure, trying
to do affordable housing, what we can do, much of which you were talking about. The affordable schools and
school funding is also something extraordinarily important to me. | want to see more public school dollars, and
that doesn’t necessarily mean that’s something | can do as an Alderman, but I’m hoping that, as this is my first
year, I’m hoping to have a second year and maybe we can work on some kind of more alternate funding, less for
the private schools and more for the public schools. I’ve been working with NAMI now since late spring and

ATTACHMENT C
REFERENCES

INSTRUCTIONS FOR “REFERENCES” SUBMITTALS:

Part 1-
List three (3) references from communities similar in size and program description to the City of Nashua, where

the vendor has at least one-year experience with handling the recyclables for each community. Include the name,
title and phone number for the contact person.

——
(1), Community: L Cal OF Derer, NA
Population: 23,000
Contact Name: WAN Loren 7TA

Contact Title: Lacuers Vi Phone: @03) 234¢- @Y37

(2

Community:__—Z ays oe FELHAM ; AL
Population: 43,220

Contact Name: KHOHDa Morin

Contact Title. Aaccezers MébR Phone:__@023) 09-7266 __

(3) Community:__—Zawal_2F FALEM,, NA
Population: 20,000

Contact Name:__ Mart Warrkow OR Na CnusTER

Contact Title: Ghewirs Maze's Phone:_ @? 3 \EIO - Zl@y

RFP1058-030421 SCRAP METAL RECYCLING PROGRAM Page l4of 5

ATTACHMENT C
REFERENCES

INSTRUCTIONS FOR “REFERENCES” SUBMITTALS:

Part 2-
Provide a list of project awards Vendor has received from the City of Nashua in the past 5 years. Please include project

detail, City department and City project lead.
Project Name: WA

Project Detail:

City Department:

City Contact: Phone:

Project Name:

Project Detail:

City Department:

City Contact: Phone:

Project Name:

Project Detail:

City Department:

City Contact: Phone:

RFP1058-030421 SCRAP METAL RECYCLING PROGRAM Pagel 5of5

®
ACORD
_

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DDIYYYY)
05/11/2021

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER RONTACT Megan Feehan

PHONE FAX -
RSC Insurance Brokerage, Inc. PHONE. (617) 330-5700 FAX won: (617) 439-3752
160 Federal St. EMAIL

mfeehan@risk-strategies.com

ADDRESS:
4th Floor INSURER(S) AFFORDING COVERAGE NAIC #
Boston MA 02110 INSURERA: ©larr Surplus Lines Insurance Company
INSURED INSURERB: Starr Indemnity & Liability Company
Windfield Alloy, Inc. INSURER Cc: Liberty Mutual Insurance
#2 Route 111 INSURERD: CM Vantage Specialty Insurance Co.
INSURER E:
Atkinson NH 03811 INSURER F:
COVERAGES CERTIFICATE NUMBER: _CL207666716 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDLISUBR POLICY EFF | POLICY EXP
LTR TYPE OF INSURANCE INSD | wvD POLICY NUMBER (MM/DDIYYYY) | (MM/DD/YYYY) LIMITS
x COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
| CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 25,000
A Y 1000067027201 07/01/2020 | 07/01/2021 | peRsonal & ADV INJURY g 1,000,000
GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE g_ 2,000,000
><} poticy aes Loc propucts-compiopace | s 2:000,000
OTHER: $
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY a accident) $ 1,000,000
><} ANY AUTO BODILY INJURY (Per person) | $
OWNED SCHEDULED :
B AUTOS ONLY SuTos Y 1000626090201 07/01/2020 | 07/01/2021 | BODILY INJURY (Per accident) | $
HIRED NON-OWNED PROPERTY DAMAGE $
|__| AUTOS ONLY AUTOS ONLY | (Per accident)
$
><} UMBRELLA LIAB ><} occur EACH OCCURRENCE g_3,000,000
A EXCESS LIAB CLAIMS-MADE 1000337350201 07/01/2020 | 07/01/2021 | pgorecatE g 3,000,000
DED | | RETENTION $ $
WORKERS COMPENSATION PER | OTH-
AND EMPLOYERS' LIABILITY YIN STATUTE ER
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? [| NIA
(Mandatory in NH) E.L. DISEASE - EAEMPLOYEE | $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LimiT_| $
Property ;
D | Contractors Equipment CMV-PRP-0014657-02 07/01/2020 | 07/01/2021 | Insured Value Listed Below

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

Re: Scrap Metal Recycling Program Contract

City of Nashua is included as Additional Insured as required by written contract.

written contract.

Policies are on a primary and non-contributory basis where required by

CERTIFICATE HOLDER

CANCELLATION

City of Nashua-Division of Public Works

Solid Waste Department
840 West Hollis Street

Nashua

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.

NH 03062

AUTHORIZED REPRESENTATIVE

POA AF C Hed EZ,

ACORD 25 (2016/03)

© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 13, 2021
Memo #21-131

TO: Mayor Donchess
Finance Committee

SUBJECT: Air Quality and Landfill Gas Testing in the amount of $69,300 funded from accounts 53107
Architect & Engineering Services

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated April 29, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Air quality and landfill gas sampling/analysis services at Shady Lane Landfill and New
Searles School

Value: $23,100 per year for a total of $69,300 for 3 year contract term

Vendor: TRC Environmental Corporation

Department: 168 Solid Waste
Source Fund: 53107 Architect & Engineering Services

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall
exceed $10,000 shall be purchased by formal, written contract from the lowest responsible
bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 3/24/2021 and the following bids were received:

Vendor Location Amount Note
TRC Environmental Manchester NH $69,300

Civil & Environmental Consultants Inc | Raynam MA $89,100

CTEH LLC Little Rock AR $105,655.68

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.

The Board of Public Works (4/29/21 BPW meeting), The Division of Public Works: Solid Waste, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Lafleur
C O'Connor

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 13, 2021

Re: Multi-Year Contract Award — Air Quality and Landfill Gas Testing

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Air quality and landfill gas sampling/analysis services at Shady Lane
Landfill and New Searles School
Value: $23,100 per year for a contract total of $69,300
Vendor: TRC Environmental Corporation
Purchasing Memo#: 21-131 dated May 13, 2021
Contract Term: 3 years
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

To:

From:

Motion F:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Jeff Lafleur, Superintendent
Solid Waste Department

Approval of a contract award to TRC Environmental Corporation (TRC) of
Manchester, NH for landfill gas and air quality monitoring services at the Shady
Lane Landfill and New Searles School

To approve a three year contract for air quality and landfill gas sampling and
analysis services at Shady Lane Landfill and New Searles School for the Solid
Waste Department with TRC of Manchester, NH in the amount not to exceed
$69,300. Funding will be through: Department: 168 Solid Waste; Fund: Solid
Waste; Account Classification: 53 Professional and Technical Services.

The Solid Waste Department solicited RFP’s in March 2021 to engage a firm
with substantial experience in analytical field and laboratory testing relative to air
quality and landfill gas. The professional skills and services required to produce
the required results consist of ambient air and landfill gas sampling, analysis and
reporting. These services are performed at the former Shady Lane landfill and
New Searles School.

Three bids were received. TRC was chosen based on the qualifications and
experience presented in their response to the City’s RFP. TRC has also provided
the required certificate of insurance to accomplish this testing

Bidder Information Total Fee Proposal
TRC Environmental Corporation Total: $69,300.00
Civil & Environmental Consultants, Inc. | Total: $89,100.00
CTEH, LLC Total: $105,655.68

This contract was awarded with the option for potential annual renewals for up to
three years under the same terms and conditions for each fiscal year (July 1 to
June 30) at the discretion of the City. The contract is scheduled for submittal to
the Finance Committee upon Board of Public Works approval and is subject to
approval of the City’s FY22 budget.

The Solid Waste Superintendent and the Environmental Engineer recommend
awarding TRC of Manchester, NH the contract for these services.

CONTRACT FOR INDEPENDENT CONTRACTOR

AIR QUALITY AND LANDFILL GAS TESTING
SHADY LANE LANDFILL & NEW SEARLES SCHOOL

RFP0016-041221
A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

TRC ENVIRONMENTAL CORPORATION
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

650 SUFFOLK STREET, LOWELL MA 01854
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B—TRC Environmental Corporation proposal submittal dated April 12, 2021

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

AG 1 of 4

2. WORK TO BE PERFORMED. Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and

required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

SCOPE OF SERVICES:

The scope of services shall include the following tasks:
>» Perform all necessary sampling and analytical testing outlined in the scope of services.

> Become familiar with the site subject to this RFP, including knowledge of air and landfill gas
sampling locations.

> Perform a thorough quality assurance review of the field, analytical, and laboratory QA/QC
data, and certify that results and detection limits are within acceptable limits for the analytical
method or field instrument used. Any anomalies or inconsistencies in the data, including
laboratory QA/QC data should be explained in writing. The City reserves the right to reject
any data that fails quality assurance review and shall require re-testing at the contractor’s
expense. A list of minimum detection limits to be achieved for each of the laboratory and field
analyses specified under the scope of services on page 6 shall be included with the proposal.

>» When called upon, meet with the City to review data at no additional cost to the City.
Additionally, perform re-sampling and analysis at no additional cost to the City in the event of
field or laboratory contamination of samples or if questionable analysis results are reported.

> Notify and coordinate all sampling events through the City designated contact person.

3. PERIOD OF PERFORMANCE. The term of the contract will be for three (3) years, with first year
commencing on or about_July 1, 2021 and terminating on June 30, 2024. Each year is subject to
annual budget appropriations and at the City of Nashua's sole discretion. A separate/amended purchase
order shall be issued for each year of the contract.

Independent Contractor shall perform and complete all work within the time periods set forth and may
only be altered by the parties by a written agreement to extend the period of performance or by
termination in accordance with the terms of the contract. Independent Contractor shall begin
performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City
of Nashua.

4. COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
Independent Contractor agrees to perform the work for a total cost not to exceed

TWENTY - THREE THOUSAND DOLLARS and 00/100 DOLLARS ($23,100) annually for
each year of the contract and in accordance with 7.0 PROPOSAL COSTS.

AG 2 of 4