* Assisting in preparation of bid documents including plans, specifications, estimates and
contract requirements
e Review of existing conditions to identify issues such as ADA concerns, existing
driveway or walk puddles, and utility concerns
e Review of bid results, analysis of unit prices and preparation of recommendations for
award
e Assistance during construction start-up including kick-off meetings and establishment of
working and reporting practices with contractors
e Construction observation including measuring and tracking quantities, as well as
preparation of comprehensive daily reports
e Supervision of the construction observation effort, whether performed by HSI or by City
staff
e Compilation of project records
e Administration and support of the construction contract closeout process
We understand that our services in this proposed contract will be expanded from the role we
have played in the past year in several respects:
e With a very significant increase in the amount of pavement preservation and
rehabilitation under contract in the City, HSI will provide more field staff for observation
and coordination of construction.
e HSI will take on a greater role in utility coordination.
e HSI will take on a greater role in coordination with NHDOT/FHWA on contracts which
are funded with remaining federal Parkway funding.
e HSI will take on a greater role in managing the contract of Stantec as they update their
pavement condition database.
* HSI will take on a greater role in managing and scheduling the overall program.
In performing these services, we understand that our efforts will always be as directed by the
City Engineer. At times, we may perform services which the City’s standard General Conditions
for construction contracts assign to the “Engineer”. We note that performing these duties will
not bestow upon us the role and responsibilities of “Engineer” as may be defined in contracts
with construction contractors.
HSI will not be given the authority to stop the Contractor’s work, nor to order the Contractor to
perform work beyond contract limits. If so directed by the City Engineer, we will deliver such
orders on the Engineer’s behalf.
On occasions when City staff may be working under the direct supervision of HSI, we
understand that the City staff will perform work with a standard of care equal to or exceeding the
standard we require of our own staff. City staff working under our supervision on construction
sites will be expected to always wear appropriate safety equipment and maintain detailed
records.
