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Finance Committee - Minutes - 1/4/2017 - P5

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__010420…

Finance Committee Page 5
January 4, 2017

Assistant Chief Rhodes

Fire alarm, public safety, answering points, yes, by NFPA, they are required to be in a separate location in the
event of catastrophic event. They are supposed to be self-sufficient and secure because of the nature of the
work that they do.

Alderman O’Brien

So this would not be far-fetched to a building where we have secretaries that may not be able to handle
certain circumstances to add a level of security? They should be under the same protection as the NFPA
protects fire alarm. Do you know of any NFPA rules that say secure stations and locked stations to protect
municipal equipment?

Assistant Chief Rhodes

| do not. Not for fire stations. We have taken measures over the last few years, much to the chagrin of the
membership to shut the doors of a lot of our downtown fire stations during the day. It’s not something we like
to do but with a lot of the activity that goes on during the day and people wandering in; we’ve had that happen
at the East Hollis Street station. People expect their fire department to be open and accessible.

Alderman O’Brien

Have we ever had anybody in the dead of night come into a fire station uninvited and sleep on the floor and
some deputy chief gets up to have coffee in the morning and goes whoa?

Assistant Chief Rhodes

| believe so, yes.

Alderman Siegel

| think that what’s happened here is the circumstance in which Safe Stations is being implemented has
uncovered a more immediate need for something that needed to be done anyway. My main concern is yes let’s
do this but at a price that we don’t feel that we are being taking advantage of. | don’t understand why there
would not be a need for the other fire stations. Are they already secured?

Assistant Chief Rhodes

Currently all of our buildings have cypher locks on the exterior doors but none of these other locations employ
civilian employees. It is still a concern, the city’s investment in the infrastructure of the building but at this
point we were just looking to take care of our civilian employees with the hope that maybe with the new
integrated phone system that we might be able to at some point down the road secure these other facilities a
little bit better.

Alderman Siegel

| know that’s not part of the discussion this evening but | believe that is something that would clearly have to
come up. Your personnel need to remain safe in addition to the equipment. We live in a crazy world.

Why are we funding this from the Risk Management pool because this is explicitly for employee safety?

Mayor Donchess

| think it's customarily where we get the money. There has to be a pre-appropriated amount or a new
appropriation. Traditionally we have used the Risk Management pool when addressing these types of

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Finance Committee - Minutes - 1/4/2017 - P5

Finance Committee - Minutes - 1/4/2017 - P6

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__010420…

Finance Committee Page 6
January 4, 2017

situations. It could come from contingency but this is the proposal. If we took it from contingency it would
require a transfer and not simply an approval of a contract but we could. Contingency would probably require
a resolution.

Alderman Siegel

| understand that in this particular case and | am kind of looking forward. We have had some experience, not
with this administration, with some creative uses of several of our funding sources and | want to keep us from
being too creative because that sort of just bypasses the approval process that we have in the budgetary
discussions that we have every year.

Alderman O’Brien

Mr. Codagnone, can you explain the vetting process that one goes through to look at these contracts? We as
Alderman put great faith in you to come up with the best deal possible. Is this the best deal possible?

Mr. Codagnone

Normally we would go through a bidding process but with the door access we are using the same company
that we’ve used across the city and historically they have been high in some places and low in other places
but they have also been very good at what they have done. It doesn’t always come down to the best price but
the best work. It took them over a year to do the parking garage because of the extreme weather we had that
year and they lost money. They will work very hard for us and they will do the right thing and if we need them
to make it transparent they will do that. If we have issues with it even if it’s not under warranty they will come
back and fix it so from a quality standpoint they are very good. On the IP telephony side this happens to be
the company that we are using right now to do the citywide telecom project for all city locations. Typically if
they quote $2,000 for cabling they are throwing that number out there almost as a not-to-exceed, granted that
should be spelled out there but if they don’t use it all then they don’t usually charge us that much.

Alderman Siegel

I’d like that to be explicit. The last thing | want to see is someone getting hurt because this is delayed. We do
meet every two weeks and I’m just not comfortable with this contract with what | see know. | guess I’d like to
ask Assistant Chief Rhodes what his sense is of the timing and if delaying it by two weeks...| mean I’ve got
the taxpayer responsibility and the responsibility as an Alderman to be careful and look out for our personnel.

Assistant Chief Rhodes

| think | can honestly say that our civilian employees understand how city government works and that we will do
the right thing but it can take time. In 49 days we’ve had 64 entrants into our program; yesterday we had 8 alone
and 4 of those were at headquarters with 2 of them being handled by our civilian staff. We could go another two
weeks and have no one or we could have another 6. We are just hopeful that there will be a resolution soon.

Alderman Wilshire

| really appreciate what the fire department is doing. | think all employees need to feel safe in their workplace
and | know that Alderman Siegel’s concerns are valid and | think he will support it once all of the ducks are ina
row. | don’t think two weeks is all that unreasonable and | intend to support it but | too would like to see the nuts
and bolts of the project.

Alderman Cookson

Once this is approved and it goes through the process that it needs to, how quickly does the solution get
implemented at these two locations?

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Finance Committee - Minutes - 1/4/2017 - P6

Finance Committee - Minutes - 1/4/2017 - P7

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__010420…

Finance Committee Page 7
January 4, 2017

Mr. Codagnone

| don’t think we can answer that at this point in time because it’s really scheduling resources with the vendors. It
may take a couple of weeks after that.

Alderman Cookson

Okay so even if this got approved today nothing is happening tomorrow or in another two weeks?
Mr. Codagnone

Correct.

Alderman O’Brien

How long did it take to get this bid and contract in writing and how long if we went through a bid process again to
see if we can get another vendor that would be cheaper, what are we looking at?

Mr. Kooken

Purchasing wasn't involved in the quoting, it was Mr. Codagnone’s prerogative but | don’t think this is a situation
where we want to change vendors, | think we want to vet the numbers. Using another vendor would be counter-
productive because it’s consistent with all of the integration that we have going on.

Alderman O’Brien
In essence | agree with Alderman Siegel but | am going to vote for the current contract because | do wish to

save as much money for our taxpayers but when it comes down to the safety of our employees | have to put
that at a higher standard. | am not saying Alderman Siegel is not saying that.

Alderman Siegel

| believe if we decide to table it | don’t believe that we would be holding up the process because they are not
going to start tomorrow anyway.

Alderman Wilshire

| support this but | think Alderman Siegel has the right to ask for the nuts and bolts about how this contract was
made up and | will support it when it comes back to us, hopefully soon.

Assistant Chief Rhodes

| don’t think these intakes are ever going to go away. We didn’t get here overnight and we are not going to get
out of this in my lifetime. We appreciate you entertaining this.

MOTION BY ALDERMAN SIEGEL TO TABLE
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Award for Design Engineering Services for the Water Booster Station Upgrade
(Value: Not-to-Exceed $105,600)

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Finance Committee - Minutes - 1/4/2017 - P7

Finance Committee - Minutes - 1/4/2017 - P8

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
8
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__010420…

Finance Committee Page 8
January 4, 2017

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
WOODARD & CURRAN IN AN AMOUNT NOT-TO-EXCEED $105,600. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER; SRF LOAN; WATER BOOSTER STATION

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Award for Engineering Services for the Evaluation of the Wet Weather Facility
(Value: Not-to-Exceed $35, 100)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
WRIGHT PIERCE IN AN AMOUNT NOT-TO-EXCEED $35,100. FUNDS ARE AVAILABLE IN DEPARTMENT
169 WASTEWATER; WASTEWATER FUND

ON THE QUESTION

Alderman Siegel

The only comment | have and | am in favor of this is that we even have to be doing this at all. It’s a constant
source of aggravation that the wet weather facility, with all of the money that we paid, does not operate
properly, it’s ridiculous.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: | Award for Purchase and Installation of Siphon and Manhole Covers (Value: $49,875)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
WILLIAM P. DAVIS EXCAVATION IN AN AMOUNT NOT-TO-EXCEED $49,875. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER; WASTEWATER FUND

MOTION CARRIED

DISCUSSION
Alderman O’Brien

| would like to thank my colleagues, | thought that was a very good discussion on the fire department but |
would like to get the information that was alluded to. | did work a shift one night and when | got up to make
coffee for the crew there was a gentleman having coffee with me. Thank God he was a nice gentleman and
we got him to a proper shelter. It does happen and | am extremely concerned. We do have female employees
and we should really take that into consideration. | am sure my fire guys can take care of themselves but if
they go out on a call the doors go up and you don’t know what comes in. The secretaries in the office have no
way to monitor the apparatus floor and if anyone was coming in. This is something that we have to deal with in
2017. It’s not even in relation to the Safe Stations; it is just general common sense to secure a municipal
building.

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES

FOR THE PERIOD DECEMBER 16, 2016, TO DECEMBER 29, 2016

MOTION CARRIED

PUBLIC COMMENT - None

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Finance Committee - Minutes - 1/4/2017 - P8

Finance Committee - Minutes - 1/4/2017 - P9

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
9
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__010420…

Finance Committee Page 9
January 4, 2017

POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:54 p.m.

Alderman Ken Siegel
Committee Clerk

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Finance Committee - Minutes - 1/4/2017 - P9

Finance Committee - Agenda - 1/4/2017 - P1

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__010420…

FINANCE COMMITTEE

JANUARY 4, 2017

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Dan Kooken, Purchasing Manager
Contract Award for (Value: $44,051); Department: 122 Information Technology;
Fund: Property & Casualty; Account Classification: Loss Prevention Program

Dan Kooken, Purchasing Manager

Contract Award for Design Engineering Services for the Water Booster Station Upgrade
(Value: Not-to-Exceed $105,600); Department: 169 Wastewater; Fund: SRF Loan
Activity: Water Booster Station

Dan Kooken, Purchasing Manager
Contract Award for Engineering Services for the Evaluation of the Wet Weather Facility
(Value: Not-to-Exceed $35,100); Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Award for Purchase and Installation of Siphon and Manhole Covers (Value: $49,875)
Department: 169 Wastewater; Fund: Wastewater

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

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Finance Committee - Agenda - 1/4/2017 - P1

Finance Committee - Agenda - 1/4/2017 - P2

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__010420…

B\ THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

December 29, 2016
Memo #17-088

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT AWARD FOR (VALUE: $44,051)
DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: PROPERTY & CASUALTY
ACCOUNT CLASSIFICATION: LOSS PREVENTION PROGRAM

Please see the attached communication from Bruce Codagnone, CIO/IT Division Director to Mayor
Donchess dated December 15, 2016 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (5) Purchases from a sole manufacturer, where it
is determined to be more efficient and economical to reduce costs of maintenance of additional repair
parts, supplies or services.

The CIO/IT Division Director and the Purchasing Department recommend awarding these contracts in an
amount totaling $44,051 to Tyco Integrated Security of Nashua, NH and Custom Computer
Specialists of Lincoln, RI.

Respectfully,

Dan Kooken

Purchasing Manager

Ce: B. Codagnone J. Graziano

229 Main Street * Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

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Finance Committee - Agenda - 1/4/2017 - P2

Finance Committee - Agenda - 1/4/2017 - P3

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__010420…

THE CITY OF NASHUA “The Cate City’

Information Technology Division

SRS a

December 15, 2016
TO: MAYOR Donchess
FINANCE COMMITTEE
SUBJECT: Re: Safe Station Door Access and Controls

in support of the Safe Station initiative launched by Mayor Donchess recenily, the East Hollis St Fire Station and Lake St Fire
Station require additional infrastructure to provide safety for the civilian employees at those locations. Both stations
require an Access Control System to be installed which will provide controlled access to the office areas via a magnetic
badge, the same system that is used throughout other City buildings. These two systems will be added to the centralized
system maintained by the City’s Risk Department which provides the ability to change entry codes with a click of a button.
The cost is $13,028.83 for East Hollis St and $12,038.24 for Lake St. Since it is an extension to our current system it is a sole

source and did not go out to bid.

The third item is to install a video intercom system at both stations so the employees inside will be able to see and
communicate with people at the door, and unlock the doors from their desk. This will be integrated into the new VOIP
phone system that is being implemented across the entire City. Eventually, the dispatchers at the Fire Alarm building will
also be able to tap into the intercom systems for the two locations during non-business hours. This item also did not go out
to bid since it is integrated into our city wide telecom project and Custom Computer Specialist was already awarded the
bid. The cost to add this to both Fire stations is $18,938.78.

Respectfully,

Bruce Codagnone
CIO/IT Division Director
Ce: J. Griffin

D. Kooken

229 Main Sireet - Nashua, New Hampshire 03060 « Phone (603) 589-3300 « Fax (603) 594-
3434

p=

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Finance Committee - Agenda - 1/4/2017 - P3

Finance Committee - Agenda - 1/4/2017 - P4

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__010420…

tyca

integrated Security

COMMERCIAL SALES AGREEMENT TOWN NO.

Tyco Integrated Security LLC (“Tyco”)

Tyler Devoe

35 Progress Avenue,
Nashua, NH 03062-1923
Tele. No. (787) 749-7703

0069-MANCHESTER,

NH

City of Nashua

di/bla:

(‘Customer’)

Customer Billing Information
177 Lake Street,

Nashua, NH 03060

Attn: Nick Miseirvitch

Tele. No,

my

a # Ss 3G

CUSTOMER NO. JOB NO. PONO. — ESTIMATE NO.
1-2S9RQYM

DATE: 12/8/2016

Customer Premises Serviced
177 Lake Street,

Nashua, NH 03060

Attn: Nick Miseirvitch

Tele. No, (603) 589-3305

This Commercial Sales Agreement is between Customer and Tyco effective as of the date signed by Customer. By entering into this Agreement, Tyco and Customer agree to the Terms
and Conditions contained in this Agreement The Equipment and/or Services, collectively the System(s) covered under this Agreement is/are listed in the attached Schedule(s) of
Protection / Scope of Work (“SOW”),

| THE FOLLOWING DOCUMENTS ARE ATTACHED TO THIS AGREEMENT AND ARE INCORPORATED BY REFERENCE:
(a) Hazardous Substance Checklist and Customer Letter (e) State Specific Forms, if applicable (e.g., local permit applications)
(b} Scope of Work / Schedule(s) of Protection () Customer Installation Acceptance Form (specific to EquipmeniServices purchased)
(c) Terms and Conditions (9) If multiple locations, see attached schedule
(d) Additional Terms and Conditions

i, | CHARGES AND FEES: Customer agrees to pay the Sum of $12,038.24 (“Installation Charge” with $ 0.00 payable upon acceptance of this Agreement (“Installation Charge
Deposit’) plus any applicable “Fees” and sales taxes. Tyco may invoice Customer for progress billings based upon Equipment and/or System components delivered or stored, and/or Services
performed before completion of the System/Equipment installation, activation of the System, connection to the CMC, or any other Service(s). All outstanding Installation Charges and/or Fees shall be
due and payable upon competion of the installation of the Equipment/System and as a precondition to activation of System and, if applicable, connection to Tyco’s Central Monitoring Center (“CMC”)
or any other Service(s). Any changes in the STATEMENT OF WORK / SCHEDULE OF PROTECTION made by the Customer after execution of this Agreement must be agreed to by Tyco and the
Customer in writing and may be subject to additional charges and/or fees. Any equipment ordered by Customer by e-mail or telephone order shall be subject to terms and conditions of the Agreement

and may be subject to shipping, handling, and/or restocking fees. For the Service(s) provided as indicated in this Agreement, Customer agrees to pay Service Charges in the amount of $ 0.00
per annum (the "Annual Service Charge”), payable in advance Quarterly plus applicable state and/or local tax(es) for 5 year(s) (the “Initial Term”) effective from the date such Service is operative
inder this Agreement. Until Customer has paid Tyco the Installation Charge and Fees in ful, Customer grants to Tyco a security interest in the Equipment and all proceeds thereof to secure such
payment. After the Initial Term this Agreement shall automatically renew on a/an Annual basis unless terminated by either party upon written notice at least thirly (30) days prior to the anniversary
date. Tyco shail have the right to increase Annual Service Charge(s) after one (1 } year. For termination prior to the end of the Initial Term, Customer agrees to pay, in addition to any outstanding Fees
and charges for Service(s) rendered prior to termination, 90% of the Annual Service Charge(s) remaining to be paid for the unexpired term of the Agreement as liquidated damages but not as a
penalty. Additionally, Customer agrees to pay any assessments, taxes, fees or charges imposed by any governmental body, telephone, communication, or signal transmission company such as false
alarm, permitting or connection fees, or administration fees or service charges assessed by Tyco related to AHJ requirements and/or changes to applicable laws, the need to reprogram alarm
conirols/devices to comply with area code, signal transmission, numbering or other changes relating to the installed Equipment and/or Service(s) provided under this Agreement ( Fees”).

fl. ENTIRE AGREEMENT; CUSTOMER ACCEPTANCE: This Agreement, together with all of its written Amendments, Riders, Scope of Work and/or Exhibits, constitutes the entire agreement
between the Customer and Tyco relating to the subject matter hereof and supersedes any prior or contemporaneous oral or written agreements and understandings. The terms and conditions of this
Agreement will prevail over any conflicting, inconsistent or additional terms and/or conditions contained in any purchase order, agreement, or other document issued by Customer. In signing this
Agreement, Customer is not relying on any advice, advertisements, or oral representations of Tyco and agrees to be bound to the terms and conditions contained in ail the pages of the Agreement.
Customer agrees that any representation, promise, condition, inducement or warranty, express or Implied, not included in this Agreement will not be binding upon Tyco, and that the terms and
conditions in this Agreement apply as printed without alteration or qualification, except as specifically modified by a written agreement signed by Tyco and Customer. Any changes in the Statement of
Work or scope of the work requested by the Customer afier the execution of this Agreement may result in additional cost to the Customer and any such changes/additions must be authorized in a
writing signed by both the Customer and Tyco. Customer's failure to accept and sign this Agreement within ninety (90) days of the date shown above may result in price increases. Customer
acknowledges that: (a) Tyco has explained the full range of protection, equipment, and services available to Customer; (b) additional protection aver and above that provided herein is available and
may be obtained from Tyco at an additional cost to the Customer; (c) Customer desires and has contracted for only the Equipment and/or Service(s) itemized in this Agreement; (d) the
Equipment/Service(s) specified in this Agreement ate for Customer's own use and not for the benefit of any third party; (e) Customer owns the premises in which the Equipment is being installed or
has the authority to engage Tyce to carry out the installation in the premises; and (f) Customer will comply with all laws, codes and regulations pertaining to the use of the Equipment/Service(s),

ATTENTION IS DIRECTED TO THE WARRANTY, LIMIT OF LIABILITY AND OTHER CONDITIONS CONTAINED IN THE SECTIONS ENTITLED “TERMS AND CONDITIONS” AND
“ADDITIONAL TERMS AND CONDITIONS”, THIS AGREEMENT REQUIRES FINAL APPROVAL OF A TYCO AUTHORIZED MANAGER BEFORE ANY EQUIPMENT/SERVICES MAY BE
PROVIDED. IF APPROVAL iS DENIED, THIS AGREEMENT WILL BE TERMINATED AND TYCO'S ONLY OBLIGATION TO CUSTOMER WILL BE TO NOTIFY CUSTOMER OF SUCH
TERMINATION AND REFUND ANY AMOUNTS PAID IN ADVANCE.

IF MAINTENANCE SERVICE IS DECLINED, CUSTOMER MUST INITIAL IF A 5-DAY FAMILIARIZATION PERIOD IS REQUESTED, CUSTOMER MUST INITIAL

HERE HERE
TYGO INTEGRATED SECURITY LLC CUSTOMER:
Presented by: Accepted By:

(Signature df Tyco Sales Representative) {Signature of Customer’s Authorized Representative)

Sales Agent: Tyler Devoe
Sales Representative Registration Number (if applicable):

(Name Printed)

Title:

Date Signed:

e-Form 8880UE01 (09/2015} Page 1 of 6
© 2015 Tyco. All Rights Reserved

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Finance Committee - Agenda - 1/4/2017 - P4

Finance Committee - Agenda - 1/4/2017 - P5

By dnadmin on Mon, 11/07/2022 - 10:29
Document Date
Wed, 01/04/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/04/2017 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__010420…

tyca

ice on cow pram ntrey ml ip ges ee op
infegrated Security

COMMERCIAL SALES AGREEMENT TOWN NO. CUSTOMER NO. JOB NO. PONO. ESTIMATE NO,
0069-MANCHESTER, 4-289RQYM
NH

SCOPE OF WORK / SCHEDULE OF PROTECTION

VV. SCOPE OF WORK / SCHEDULE OF PROTECTION (“SOW”): Tyco agrees to install or cause to be installed the Equipment and furnish the Service(s), collectively, the System, on the temis
and conditions set out in this Agreement.

A. Ownership of System and/or Equipment: Direct Sale (equinment to become property of the Customer upon payment of Installation Charges and Fees in full).

B. Services to be Provided (“Services”)

Alarm monitoring and Notification Services: No Service Selected
Video Surveillance Services: No Service Selected
Managed Access Control Services: No Service Selected
Video Equipment: No Service Selected
Quality Service Plan(QSP)Maintenance; Preventive Maintenance/Inspection: No Service Selected
Additional Services: Access Control

C. — Equipment fo be Installed (“Equipment”): Tyco will instal, or cause to be installed, the Equipment (or equivalent}, as set forth in this SOW in Customer's designated facility(ies). As used
herein, “installation” means: (|) affixing all Equipment and materials provided by Tyco at such locations within the facility(ies) as are designated by Customer; (li) providing and pulling
cablesiwires required to connect the Equipment to Customer's Communications Facilities and making such connections; (iif), in the case of a Digital Communicator installation, mount
Equipment and plug into RJ31X phone jack previously installed by Customer; (iv) in the case of radio installation, mount radio Equipment and program Equipment with number furnished by
Customer, (v) providing and installing software/firmware required by the Equipment (vi) performing testing as required to establish that the Tyco Equipment is connected, is functioning
according to its specifications, and is cornmunicating over Customer's Communications Facilities: and (vii) providing user-level training to Customer’s designated representative in the use of
such Equipment.

Qty | Product Name Location

as

Locksmith

~~

4-Door Controller, IP Ready, Accessory Kit, Metal Cabinet w/ Leck
1 | Transformer for KT-400, wire-in, 120 VAC/16.5 VAC (75 VA), UL approved
3 | Surface Screw Mount Magnetic Contact with leads, SPST Switch (Form A), Gray

3 | ProxPro Wiegand, Gray, Keypad, 26 bit keypad output
3 1 T-REX PIEZO NO LOGO, WHITE

D. Scope of Work: This Section is intended for installation use only. Any language contained in this Section that attempts to madify the Terms and Conditions of this Agreement shall be void and
of no effect.

Contact information: Please contact Nick Miseirvitch at (603) 589-3305 or at MiseirvitchN@nashuanh gov

System Operation: Tyco integrated Security shall: A. Install (1) Kantech KT-400 contra! panel in the basement IT room. The KT-400 will be tied into the local area network and will be accessible via
Entrapass software from City Hall. The Door Sirikes will be powered by the on-board power supply. B. Add (3) Doors of Access Control to the system which will include a combination card reader
and keypad, door status contact and request to exit motion detector 1. Main Entry Inner Door 2. Main Entry Outer Door 2. Engine Bay to Office Door C. Program system D. Train end-user on basic
use of the system after installation

Programming Info: Door schedules to be determined by City of Nashua

Site Conditions: Existing site

Existing Equipment: N/A

Customer Expectations: Installation shall take place Monday - Friday between 8am and 5pm

Training Expectations: Tyco technician shail train end-user on basic use of the system after installation

General Camments: N/A

Customer Responsibilities / Tyco Exclusions: City of Nashua is responsible for the following: 1. Provide access to all areas required for installation Monday - Friday between 8am and 5pm 2. Provide
(1) 120V electrical connection for the Kantech KT-400 control panel 3. Provide network connection for the Kantech KT-400 control panel 4. Be available for end-user training with the Tyco technician

at the end of the installation
Documentation Needs: N/A

Contract Notes -

e-Form 8880UE01 (09/2015) Page 2 of 6
© 2015 Tyco. All Rights Reserved

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Finance Committee - Agenda - 1/4/2017 - P5

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