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hb Design Services & Project Management of Downtown Riverfront Implementation

October 31, 2019

as the conceptual design of the entire project progresses. It will be important to integrate their
current lighting designs into any new work planned under this project. The current
understanding is that most if not all of the proposed Riverfront lighting will be built as part of
this project.

Product: Plans, details and images to illustrate the proposed conceptual improvements.

Lead Consultant: Lumen Design Studio
Support from: Fitzemeyer & Tocci, VHB
Estimated Duration: 8 weeks

1.7 Waytindin

The City is currently advancing a downtown wayfinding plan designed by others. For the
Riverfront project VHB will at most identify the conceptual recommended locations for
wayfinding signage during the conceptual stage, but actual wayfinding sign development will be
advanced in a later phase. For Phase 1 the wayfinding efforts will only include identifying
conceptual sign placement locations and potential general content.

Lead Consultant: VHB
Support from: Halvorson
Estimated Duration: 1 week, toward the end of Phase 1

1.8 Permitting Considerations

Permit applications will be prepared after Phase 2, but during Phase 1 the design team will be
cognizant of the potential permitting implications of every aspect of the design when important
design decisions are being made. Section 7 of the Riverfront Plan included a relatively
exhaustive evaluation of the permitting landscape for this project. As the design progresses,
however, VHB environmental specialists will advise the design team relative to any permitting
implications. In addition, The HL Turner Group will provide crucial input on any in-stream or
shoreline work that could potentially affect flood levels. If sub-projects are identified for
accelerated schedules it will be important to demonstrate that they have independent utility and
can be permitted on their own rather than waiting for the entire project to be permitted,

Lead Consultant: VHB
Support from: HL Turner, Halvorson
Estimated Duration: throughout Phase 1

1.9 Conceptual Cost Estimating
VHB will manage and assemble cost estimates for each of the project components from the

design team members in their respective disciplines. The HL Turner Group will provide costs for

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hb Design Services & Project Management of Downtown Riverfront Implementation

October 31, 2019

the proposed boardwalk and in-water features, and VHB and Halvorson will provide costing for
site-civil, ADA ramp, paths, streetscape, and landscape features. Cost estimates will be
conceptual at this early stage and based on major items and appropriate contingencies. We
anticipate aligning the cost estimates with each of the so called “sub-projects” that evolve from
the conceptual design such that they could easily be advanced on different tracks to
construction if a need arises due to funding or permitting constraints or a desire by the City to
break out individual projects.

The design team will recommend contingency amounts in light of rapidly rising construction
pricing. Experienced engineering and design staff will perform quality reviews of the estimates
to help ensure that relevant factors affecting price are considered. VHB will also advise the City
on potential risk factors associated with various project components because of the relatively
limited design development during the conceptual design phase.

Product: Itemized conceptual construction cost estimates broken down by sub-project areas.

Lead Consultant: VHB
Support from: All
Estimated Duration: 3 weeks at the end of phase 1

1.10 Public Engagement

The proposed approach to public engagement during Phase 1 will be multipronged and
relatively low key, as advised by the City. We do not envision holding workshops since there was
heavy public involvement during the development of the Riverfront Plan. For Phase 1 we instead
propose to hold one public meeting that will essentially be a project update and an opportunity
for additional input and interaction. We also propose to participate in one City Leaders meeting
at which the design team will present to the City’s leadership and internal stakeholders.

Design team members will also opportunistically attend other events in the City to show a
presence and to informally interact with the public. The level of effort for this task is assumed to
be minimal and would typically include staffing a table with project graphics at events such as
farmer's markets or other seasonal public events. Attendance at two events is assumed.

The last method of engagement would include posting project information on the city’s website,
as opposed to using the services of a third-party public relations firm such as co-Urbanize. We
assume attendance at up to three public events during the Conceptual phase.

The design team understands the importance of economic development and will provide the
City with graphics and other collateral materials that can be used to promote the riverfront
project to developers and prospective tenants. This will include renderings and 3D visualizations

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hb Design Services & Project Management of Downtown Riverfront Implementation

October 31, 2019

that will have already been developed as part of the conceptual design and specifically for the
public engagement process and will also be used for social media during this phase.

Lead Consultant: VHB
Support from: Halvorson, HSI
Estimated Duration: Continuous, and public and stakeholder meetings in second half of Phase 1.

1.12 Phase 1 Project Meetings

The design team will attend regularly scheduled project meetings with the City at which a range
of design and project development topics will be discussed. These meetings will generally be bi-
weekly conference calls, with an assumed three (3) face-to-face meetings with key design team
and City staff members for when plans, graphics and complex subjects will be reviewed. One (1)
stakeholder meeting is included as well. We also envision informal drop-in meetings as needed
and sharing desktops electronically to seek answers quickly during the design.

One (1) working Design Team Meeting is included near the start of the project to collaboratively
work through detailed design scope and tasks. We assume there wiil be eight (8) scheduled
project coordination calls with the City during Phase 1.

Lead Consultant: VHB
Support from: All
Estimated Duration: Throughout Phase 1

COMPENSATION

VHB and its subconsultants will perform the Scope of Services on a time and materials basis. The
estimated Upset Limit for this Scope of Services is $ 437,653. including labor, overhead, profit
and direct expenses. VHB direct expenses will be billed at their actual cost without markup and
VHB’s subconsultants will be billed at their actual costs plus 5% administrative fees.

VHB $ 138,690.
Halvorson design $ 68,455.
H.L. Turner $ 99,500.
Hayner/Swanson Inc (HSI) $ 82,100.
Lumen Design Studio $ 8550.
Fitzemeyer & Tocci $ 26,158.
Administrative Fees on VHB Subconsultanis (5%) $ 14,200.
PHASE 1 CONTRACT AMOUNT: $ 437,653.

14

Bb), THE CITY OF NASHUA “the Gate City’

Financial Services

Purchasing Department

November 21, 2019
Memo #20-059

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR WET WEATHER INFLUENT SCREENING UPGRADE —
CONSTRUCITON ENGINEERING SERVICES (VALUE: $148,800)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated November 21, 2019 for the information related to this contract.

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The Superintendent Wastewater Department, the Board of Public Works (November 21, 2019 meeting)

and the Purchasing Department recommend the award of this contract in an amount of $148,800 to
Wright-Pierce of Thompson, ME.

Reape le
Dan Kooken
Purchasing Manager

Ce: D Boucher _ L Fautuex

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 21, 2019

David L. Boucher, Superintendent
Wastewater Department

Wet Weather Influent Screening Upgrade — Construction Phase Services

To approve the contract with Wright Pierce of Thompson, ME in an amount not
to exceed $148,800 for construction administration services for the Wet Weather
Influent Screening Upgrade Project. Funding will be through: Department: 169-
Wastewater; Fund: Wastewater; Activity: Wet Weather Influent Screening
Upgrade.

Wright Pierce Engineering Cost Summary

The Wet Weather Influent Screening Upgrade Project was designed by Wright
Pierce and involves the replacement of the 2 existing screen and rakes along with
other upgrades to the Wet Weather Facility. The project was recently bid and
Waterline Industries Corporation was the low bidder. The project will require
construction management and Wright Pierce was asked to provide a scope and
cost proposal for this service.

Construction is estimated to last 11 months and Wright Pierce’s services will
include residential engineering and construction administration. Their cost
proposal of $148,800 is approximately 12% of the $1,237,677 construction costs.
These costs are considered reasonable since construction services are typically 10
to 12% of construction costs.

EXHIBIT: FEE SCHEDULE

PART | - GENERAL
1. APPLICANT -
of Nashua

3. NAME OF CONTRACTOR OR SUBCONTRACTOR -

5. ADDRESS OF OR Include ZIP
Commercial Way, Suite 302, Portsmouth, NH 03801

PART Il -

. DIRECT LABOR labor
echnical

Architect

- Mechanical
- instrument.

Assistant
DIRECT LABOR TOTAL:

COSTS

COSTS AL:
OTHER COSTS
TRAVEL

ATION
-T allowance

b. EQUIPMENT, MA SUPPLIES

etc,

SUBTOT,
SUBCONTRACTS

- SW Cole

OTHER (Specify categories)

SUBTOT,
&
10. TOTAL ESTIMATED COST
11.
12. TOTAL PRICE

Form DES 3/96
GRANT/LOAN NO.

. DATE OF PROPOSAL

6. TYPE OF SERVICE TO BE FURNISHED
Nashua WWTF -WWEFTF Screen Upgrade -
Construction Administration, Resident
Services, 0&M Manual, Record Drawings,

$60.00

00

x BASE =
47,024.00

TED
COST TOTAL
00 ee

060.00

ESTIMATED
COST

$1,961.91
ESTIMATED
COST
00 |

00

00

ESTIMATED
COST

10,189

199

604
$148,800.00

ENGINEERING CONSTRUCTION PHASE
CONTRACT FOR PROFESSIONAL SERVICES
FOR
TREATMENT WORKS

CITY OF NASHUA, NEW HAMPSHIRE

This AGREEMENT made and entered into at HILLSBOROUGH County, New Hampshire, this
day of 2019, by and between City-fewn- of NASHUA, NEW HAMPSHIRE
Hereinafter called the OWNER, and WRIGHT-PIERCE hereinafter called the ENGINEER.

WITNESSETH:

WHEREAS, the OWNER intends to construct Treatment Works in accordance with the contract
drawings and bidding documents for the “Wet Weather Flow Treatment Facility — Influent Screening
Upgrade” dated September 2019, Hereinafter called the PROJECT, and

WHEREAS, professional sanitary engineering services will be required for construction administration,
resident engineering and related services, and

WHEREAS, such services are of a distinct professional nature and hence not subject to the bidding
process,

NOW THEREFORE, in consideration of these premises and of the mutual covenants herein set forth,
the OWNER hereby employs the ENGINEER to furnish the following engineering services In connection with
the proposed PROJECT; and it is agreed by and between the OWNER and the ENGINEER as follows:

Construction Phase Engineering
08/20/07

ENGINEERING CONSTRUCTION PHASE CONTRACT Page 2 of 6
For Professional Services for Treatment Works
I. Services to be Performed by the ENGINEER i. Observing and reporting perfor-

A. Upon execution of this AGREEMENT, the EN-
GINEER shall proceed with the general administration
of construction and (fal-er part-time) inspection by
qualified personnel of the contractor's work to assure
compliance with the contract documents and any
coincident or subsequent changes or change orders for
the construction of the treatment works for the
(Fowsn/City) of

Nashua, New Hampshire Wet Weather Flow
Treatment Facility — Influent Screening Upgrade .

Said services shall include, but shall not necessarily be
limited to:

1. General Construction Administration

a. Updating and modifications of
contract documents to meet changed site
and project conditions or variations in
State or Federal requirements.

. . ine .
b: gonduet bid opening. constehon
bes conduct iene tabulation and
regarding -award-of-contract—A _copy-of
he _bid_ analysis will_be-farnished ;

Department-of Environmental Services,
Ww. Division-hereinad Hed—t!

BRASION and EPA (Where appleable)

c. Completion of formal contract
documents for the award of contracts.

d. Checking detail construction, shop
and erection drawings submitted by the
contractor.

e. Reviewing laboratory, shop, and
mill test reports of materials and equip-
ment.

f. Preparation of drawings and

technical material as required
supplementing and/or clarifying the
contract documents.

g. Review, verification, and approval
of estimates for periodic and final pay-
ments to the contractors for submittal to
the OWNER and the DIVISION.

h. Periodic inspection of work and
final inspection.

Construction Phase Engineering

2.

mance and qualifying tests required by
specifications.

j. Keeping daily records of construc-
tion progress and compiling same into
progress reports for submission to the
OWNER and DIVISION.

k. Verifying and keeping records of
construction items of work accomplished
for use as a basis of checking contractors’
monthly estimates.

1, Consultation and advice during
construction,

m. Determination of need for and
preparation of change orders for approval
by the OWNER and DIVISION based on
conditions found during construction
and/or additions or modifications to the
work requested by the OWNER and ap-
proved by the ENGINEER and the DIVI-
SION and implemented at a price recom-
mended by the ENGINEER as equitable.
For change order items exceeding
$10,000, the ENGINEER shall prepare an
independent cost estimate.

n. Determination of “equality” for
substitution of materials and equipment
specified and securing DIVISION ap-
proval thereof.

e-—_Previde and maintain-construction
contrel-lines-and—grades-—Fer_sewers—
depths atmanholes-attreatmentplantand
tayoutand benchmarks.

p. Preparation ofappleaties; support-

ing and associated documents for Federal,
State, and other grant or loan programs,

imeliding—imonthh-—remibursement se
quest:

q. Preparation of certificate of sub-
stantial completion and contract comple-
tion.

Tr. Assist the OWNER in obtaining
the required project related approvals of
State and Federal agencies.

Resident Inspection and Other Special

Services

08/20/07

ENGINEERING CONSTRUCTION PHASE CONTRACT
For Professional Services for Treatment Works

a. | The ENGINEER agrees to provide
at least one Registered Prefessional-Civit

Engineer Resident Project
Representative (RPR) on the project site

and-one-or more-inspectors as necessary
(fall_er—part time) to assist the
ENGINEER in the work of General
Administration as described under I(A)
and in observing construction activity for
compliance with the contract documents
and any associated change orders. The
DIVISION shall be notified in writing of
the name of the RPR RPR Resident Engineer;

inspectors, and shall be provided with a
brief history of the RPR’s Resident Ensi-
neers construction experience. The RPR
ai

shall be in the employ of and under direct
control of the ENGINEER. It is further
agreed that failure of the RPR Resident
Engineer to administer the PROJECT to
the satisfaction of the DIVISION or
OWNER is deemed to be sufficient basis
for his removal from the PROJECT and
replacement.

b. The ENGINEER agrees to provide
supervision of initial start-up and opera-
tion and for services during the twelve-
month warranty period and to prepare the
Project Performance Certification and
associated documentation.

c. Preparation of an Operation and
Maintenance Manual for approval by the
DIVISION. After DIVISION approval,
the ENGINEER agrees to supply five (5)
sets of the completed manual, one (1) of
which will be for the DIVISION.

d. _—- Preparation of record drawings of
the work as constructed. Three (3) sets of
prints to be fumished, one (1) of which
shall be for the DIVISION.

Il. The OWNER'S Responsibilities

A. Assist the ENGINEER by placing at his dis-
posal all available information pertinent to the PRO-
JECT, including previous reports and other data rela-
tive to the reports.

B. Make provisions for the ENGINEER to enter
upon public and private lands, municipal
facilities and industrial establishments as

Construction Phase Engineering

Ii.

Page 3 of 6

required to perform work under this AGREE-
MENT.

C. The OWNER also agrees to comply with DI-
VISION and Federal (Where applicable) requirements
as they relate to this project.

Compensation to be Paid the ENGINEER
A. MethodofPayment Amount of Fee

1. Payment to the ENGINEER, for services
rendered, shail be according to the following
schedule:

Statements will be rendered (with modi-
fications if necessary) monthly with bill-
ing by the hour and actual direct labor
rates times a net multiplier of 2.9477
(ndirect Rate of 167.97% with mark-
up of 10%) rate-by labor category with
markup and incidental expenses in ac-
cordance with the attached fee schedule.

2. The OWNER agrees to pay and the
ENGINEER agrees to accept for all services
under this AGREEMENT, a fee not to exceed
One-hundred-forty-eight thousand

eight hundred Dollars
($148.800.00)

B. Limits of All Payment

1. The ENGINEER further agrees that the
following fee for his services under I (A)(1), for
Construction Administration on this PROJECT,
(exclusive of work performed by resident engi-
neering staff) is adequate to complete the work
and shall not exceed

Seventy-five thousand, seven hundred

DolHars
($75,700.00)

2. Payment to the ENGINEER for resident
engineering and other special services shall be
as follows:

a. Resident engineering and-suppert-
ing-staff (as agreed to by the OWNER and
DIVISION) as described under I (A)(2-
)(a) for a period of 60 working days, an
amount not to exceed

Forty-four thousand, ovo

hundred Dollars

08/20/07

ENGINEERING CONSTRUCTION PHASE CONTRACT
For Professional Services for Treatment Works

($44,200.00)

Overtime shall be converted to equivalent
fractions of 8-hour days. Ifthe number of
working days for inspection personnel
stated above is not sufficient to provide
adequate inspection of the PROJECT, it
is agreed that the additional cost of
resident services may be negotiated with
the OWNER and the DIVISION.

b. For supervision of initial start-up
and operation of the project and Project
Performance Certification as described
under I (A)(2)(b), during a period of
twelve (12) months, an amount not to ex-
ceed

Seventeen thousand, one hundred

Dollars
($17,100.00)

c. For preparation of the Manual as
described under I (A)(2)(c) and instruc-
tions on its use, an amount not to exceed
Six thousand Dollars

($6,000.00)

equaltothe acinal_cest of sicher
Fhe-actial_eoest-shal inelnde compens-
ation tothe ENGETEER for hisweron
these-services—Fhe ENGINEER alse-as-
sures the OWNER that the- moneys to-be

e. For preparation of the Record
Drawings as described under I (A)({2)(d),
an amount not to exceed

Five thousand, eight hundred Dollars
($5,800.00)

Additional Covenants

A. The ENGINEER agrees to provide in active
charge of this PROJECT for the life of the contract a
Project Engineer who is a permanent employee of the
ENGINEER and who a “qualified project engineer” is
as defined under the DIVISION'S “Rules and Regula-
tions for the Prequalification of Consulting Engi-
neers.” The Project Engineer shall be*

Construction Phase Engineering

Page 4 of 6

Jeffrey R. Pinnette, PE, Wright-Pierce
(name and address)
230 Commercial Way, Suite 30], Portsmouth, NH

03801

* Resume clearly describing the candidate's
qualifications for the assignment is appended
for convenience of reference.

Any proposed change in identity of the Project
Engineer on the PROJECT shall first be approved by
the DIVISION before transfer of responsibility is
made. Failure of the Project Engineer to administer the
PROJECT to the satisfaction of the OWNER and/or
DIVISION is deemed sufficient basis for his removal
and replacement.

B. The ENGINEER agrees to be solely responsible
for all bills or claims for payment for services rendered
by others and for all services and materials employed
in his work, and to indemnify and save harmless the
OWNER, and all the OWNER'S officers, agents and
employees against all suits, claims or liability of every
name and nature arising out of or in consequence of
the negligent acts or failures to act of the ENGINEER
or others employed by him in the performance of the
work covered by this AGREEMENT.

C. The ENGINEER further agrees to procure and
maintain at his expense such workmen's compensation
insurance as is required by the statutes and public
liability insurance in amounts adequate to provide
reasonable protection from claims for bodily injury,
death or property damage which may arise from his
performance and the performance of his employees
under this AGREEMENT.

D. All documents, including original drawings, de-
sign calculations, work sheets, field notes, estimates,
and other data shall remain the property of the OWN-
ER; they shall be transmitted to the OWNER in clean
and orderly condition on demand by the OWNER;
however, these may be left in the possession of the
ENGINEER at the OWNER'S discretion.

E. The ENGINEER shall not sublet, assign or
transfer any part of the ENGINEER's services or
obligations (except special services) under this
AGREEMENT without the prior approval and written
consent of the OWNER, and the contract shall be
binding upon and inure to the benefit of the parties,
their successors and assigns.

F. It is further agreed that before any construction
is undertaken the ENGINEER will assist the OWNER

08/20/07