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MEMORANDUM OF UNDERSTANDING (MOU)

Between the City of Nashua, New Hampshire, the City of Manchester, New Hampshire
the Manchester/Boston Regional Airport

PARTIES. The parties to this agreement are the City of Nashua, New Hampshire, the City of
Manchester, New Hampshire and the Manchester/Boston Regional Airport

AUTHORITY. This Agreement is authorized under the provisions of the Department of Homeland
Security, Office of Grants and Training:

OVERVIEW. The FFY 2016/2017 Homeland Security Grant Program (HSGP) Priorities support the
National Preparedness System (NPS) in order to achieve the national preparedness goal. HSGP allowable
costs support efforts to build and sustain core capabilities across the Prevention, Protection, Mitigation,
Response, and Recovery mission areas.

PURPOSE. The purpose of this Agreement is to identify the affiliation between City of Nashua, New
Hampshire, the City of Manchester, New Hampshire and the Manchester/Boston Regional Airport with
relation to building and maintaining a remote dispatch center to be used by these entities should a major
catastrophic failure occur in any of the radio communications dispatch centers. The funding will also
provide the necessary software licensing that will allow mutual aid entities from around the state to have
radio communications access to the radio systems in the City of Nashua and Manchester, should the need
arise .

SCOPE. This agreement is applicable for the period of funding by the FFY 2016/2017 New Hampshire
State Homeland Security Grant and for the useful life of the equipment, materials or plan. Either party
may cancel this affiliation at any time with thirty (30) days written notice.

AGREEMENT, the City of Nashua, New Hampshire, the City of Manchester, New Hampshire and the
Manchester/Boston Regional Airport agrees to the following:

A. The goal and intent of this grant is to prevent a threatened or an actual act of terrorism by
ensuring interoperability and redundancy between key stakeholders in Nashua, Manchester and
Manchester Boston Regional Airport emergency radio communications. Each stakeholder will be
provided with the ability to communicate with each other’s community during a major radio
communications failure or during a mutual aid incident. It will also provide the capability to have
interoperability with the Manchester Boston Regional Airport and other mutual aid responders

B. The cost of the purchase, programming and installation of equipment will be funded 100%
through this grant. $300,000 has been awarded to the City of Manchester and $300,000 has been
awarded to the City of Nashua. These funds will be utilized to fulfill all of the stipulations within
the grant application.

C. The City of Manchester and the City of Nashua, as recipients of FFY 2016/2017 Homeland
Security Grant Program funds, will jointly manage the procurement of services and equipment,
provide Point of Contacts to the Department of Safety-Grants Management Unit, and provide all
grant audit and reporting as required by the Department of Safety-Grants Management Unit.

D. The City of Manchester and the City of Nashua, as recipients of FY 2016/2017 Homeland
Security Grant Program funds, shall jointly own and maintain the equipment purchased.

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E. The City of Manchester and the City of Nashua shall be jointly responsible for the coordination of

1. The planning process,
ul. Acquisition of equipment and services,
ii. Provide points of contact to the Manchester Nashua Regional Airport personnel
iv. Providing radio equipment through this acquisition that will provide radio
communications in the VHF and 800 MHz Bandwidth at a minimum,
v. Overseeing the installation/implementation of the of the Remote Dispatch Center
vi. Providing radio communications support
vii. Providing access and radio communication capabilities to the Manchester Boston
Regional Airport personnel.

F. The Manchester Boston Regional Airport will be responsible for the coordination of,

1. permitting access to a secure facility sufficient enough to house four dispatch
consoles and related personnel

ll. assisting in the planning process,

ill. permitting access to the secure facility 24 hours a day, 7 days a week, 365 days a
year,

iv. permitting sufficient electrical power and emergency backup power for the radio
consoles,

v. permitting telephone access within the area of the remote dispatch center

vi. permitting access to a tower adjacent to the secure facility so that radio antenna and
cables can be installed

vil. permitting access to the secure communications building adjacent to the tower to
install radio equipment racks

vill.permitting access to the fiber optic lines that are located between the communications
tower and the dispatch center to ensure the dispatch consoles can operate with radios
located within the communications building

7, POINTS OF CONTACT.
a. City of Nashua, New Hampshire
William Mansfield, Radio System Manager
PO Box 785
Nashua, NH 03061
(603) 594-3521
mansfieldw@nashuapd.com

b. City of Manchester, New Hampshire
Christopher Blue, Manchester Fire Communications
2033 South Willow Street

Manchester, NH 03103

(603) 669-2256

cblue@manchestemh.gov

c. Manchester/Boston Regional Airport
Steve Shea, Airport Ops/Maint Specialist
One Airport Road

Manchester, NH 03103

(603) 656-6333 x481

sshea@flymanchester.com

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8. EFFECTIVE DATE. The terms of this agreement will become effective on

9. MODIFICATION. This agreement may be modified upon the mutual written consent of the parties.

10. TERMINATION. The terms of this agreement, as modified with the consent of both parties, will remain
in effect until the value of the radio dispatch center depreciates to the point where the system is no longer
functional. If any provision in this agreement is in violation, either party, upon 30 days written notice to
the other parties may relinquishment the equipment to any party listed within this document upon
approval of the State of New Hampshire, Department of Safety, Grants Management Unit.

APPROVED BY:
City of Nashua, New Hampshire

James Donchess, Mayor
Signature Print Name and Title

Date

City of Manchester, New Hampshire

Theodore Gatsas, Mayor
Signature Print Official Title

Date

Manchester Boston Regional Airport

Mark Brewer, Airport Director
Signature Print Official Title

Date

FINANCE COMMITTEE
OCTOBER 18, 2017
7:00 PM Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase of Personal Protective Equipment (PPE) Replacement (Value: $14,100)
Department: 152 Fire; Fund: General Fund Operating Budget

From: Dan Kooken, Purchasing Manager
Re: Wet Weather Monitoring Installation (Value: $25,632); Department: 169 Wastewater
Fund: WERF

From: Dan Kooken, Purchasing Manager
Re: Snow Plowing Contract — City Parking Lots (Value: Not To Exceed $26,000)
Department: 166 Parking; Fund: General

From: Dan Kooken, Purchasing Manager
Re: NAMI New Hampshire (Connect Suicide Prevention Project) Agreement (Value: Not-To-Exceed
$22,580); Department: 171 Community Services; Fund: Grant Funds; Young Adult Leadership Grant

From: Dan Kooken, Purchasing Manager
Re: Purchase of Two Replacement Trades Vehicles and Portable Compressor (Value: $114,026)
Department: 191 School; Fund: CERF

From: Dan Kooken, Purchasing Manager

Re: Motorola Service Agreements and System Upgrade Agreement (Value: $235,532)
Department: 157 Citywide Communications; Fund: General $43,571 Department: 157 Citywide
Communications; Fund: Escrows $191,961

From: Dan Kooken, Purchasing Manager
Re: Communication - Memorandum of Understanding between the City of Manchester, City of Nashua
and the Manchester/Boston Regional Airport

UNFINISHED BUSINESS — None
NEW BUSINESS - RESOLUTIONS
R-17-139

Endorser: Mayor Jim Donchess

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH ABSOLUTE
BROADCASTING, LLC FOR A PORTION OF 1 PINE STREET EXTENSION

NEW BUSINESS — ORDINANCES — None

RECORD OF EXPENDITURES

PUBLIC COMMENT
DISCUSSION
NON-PUBLIC SESSION

ADJOURNMENT

| THE CITY OF NASHUA “The Gate Chey’

Financial Services

Purchasing Department

October 12, 2017
Memo #18-044

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF PERSONAL PROTECTIVE EQUIPMENT (PPE) REPLACEMENT

(VALUE: $14,100)
DEPARTMENT: 152 FIRE; FUND: GENERAL FUND OPERATING BUDGET

Please see the attached communication from Brian D. Rhodes, Assistant Chief of Department dated
October 3, 2017 to Daniel Kooken, Purchasing Manager, for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

Nashua Fire Rescue, the Board of Fire Commission and the Purchasing Department recommend the
purchase of this equipment from Bergeron Protective Clothing of Epsom, NH in the amount of $14,100.

Respectfully,

GoKhe_

Dan Kooken
Purchasing Manager

Ce: B. Rhodes J. Graziano

229 Main Street e Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 e Fax (603) 589-3233

as ny fis
peamalaie Offic

70 East Hollis Street, Nashua. ve O3080

www mashuafire com Rhodes

To: Daniel Kooken, Purchasing Manager
From: Brian D. Rhodes, Assistant Chief
Date: October 3, 2017

Re: Sole Source Purchase

Mr. Kooken,

On Monday October 2, 2017 the Board of Fire Commission approved the purchase of the
equipment defined in the attached quote. This equipment (Milnor 30022T6X 60 Ib.
Classic Washer w/ Gear Guardian) is critical for the care and maintenance of NFR
Members Personal Protective Equipment. Bergeron Protective Clothing (BPC) is the
authorized New England Dealer for this product. BPC is listed on Massachusetts State
Contract “FIRO4” and is vendor #VC0000525976. This equipment will be installed at the
Spit Brook Road Fire Station.

I am respectfully requesting your permission to procure this equipment for the total not to
exceed $14,100.

“PLD. he

Brian D. Rhodes
Assistant Fire Chief

> an
GBERlaERON

PROTECTIVE CLOTHING

&
Yo limited liability company

1024 Suncook Valley Hwy., Unit 5-D
Epsom NH, 03234

TEL: 603.736.8500

www. BergeronProtectiveClothing.cam

iT 4G
fh

ORDER ACKNOWLEGDGEMENT

For Quotation#: 201804

Doc, Date :
Payment Terms :
Delivery Date:

Customer PO:

Salesperson :

09/27/2017
NET30
09/28/2017

Maureen Gnecco

Page: Page 1 of 1
Bill To Ship To:
Nashua Fire Rescue Deputy George Walker
City Of Nashua 70 Hollis East Street
Atin: Accounts Payable Nashua NH 03060-0306
PO Box 2079
Nashua NH 03061-2019
Pricing includes Installation & Delivery
Above prices include estimated freight, delivery (with @aSy access), set in place,
leveling, bolting, grouting (as required), made ready far utility connections by
other, start-up, and operator training.
Quantity Style . = Description ~~ Your Cost
1 SO022TEX Milnor 30022T6x 60 Ib. Classic Washer W/ Gear Guardian 13,312.00
Formu
30 Programmabie Formulas
includes 10 pre-prgrammed gear formulas
2- 208/240/3
3 phase on classic washers
Meets all NFPA 1851 guidelines
Capacity 3 Sets of Gear (6 Pieces}
4 6-BASE 6" Base for Extractor 494.00
4 AF Patriot Chemical Auto Feeder 280.00
Subtotal 14,086.00
Total 14,086.00

NOTE: Please check for errors or omissions af ihe style, size, spelling, color af materiai and wim as the

f@ iS @ charge for changes and or

cancellations. !f you find an error or omission, contact us ASAP. Shipping and handling is FOB factory. TERMS are NET 30 DAYS

| THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

October 12, 2017
Memo #18-045

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WET WEATHER MONITORING INSTALLATION (VALUE: $25,632)
DEPARTMENT: 169 WASTEWATER; FUND: WERF

Please see the attached communication from Noelle Osborne, Plant Operations Supervisor Wastewater
Department dated September 28, 2017 for the information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (4) Sole-source procurements, where the proposed purchase is
manufactured by only one company.

The Plant Operations Supervisor Wastewater Department, the Board of Public Works (8/28/2017
meeting) and the Purchasing Department recommend the approval of this purchase from Hach Company
of Loveland, CO in the amount of $25,632.
Respectfully, .

~ Dan Kooken
Purchasing Manager

Ce: N Osborne L Fautuex

(229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233 |

i

To:

From:

Re:

E. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: September 28, 2017

Noelle Osborne, Plant Operations Supervisor
Wastewater Department

Hach Brand Monitoring Equipment Purchase

To approve the purchase of monitoring instrumentation for the Wet Weather
Facility from Hach Company of Loveland, CO in the amount of $25,631.95.
Funding will be through: Department: 169 Wastewater; Fund: WERF; Account
Category: 71 Equipment.

Hach Quote

Operators use pH and Total Suspended Solids as measurements to determine the
quality of treatment as well as make adjustments to the chemical treatment
process. These instruments have a lifespan and are currently approaching the end
of their useful life. It is prudent to replace these instruments prior to them ceasing
to function, which will result in a decrease in the quality of treatment. The
Wastewater Facility respectfully requests to replace the Wet Weather Raw Water
Turbidmeter (WW-RWT), the Wet Weather Settled Water Turbidmeter (WW-
SWT), the pH meters (WW-pHM), as well as the associated controlling modules.

These are direct replacement with Hach as the sole source and are FY18
scheduled replacements within the Wastewater Equipment Replacement Fund

(WERF).