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Finance Committee Page 2
February 1, 2017

Alderman Siegel

If someone could find out if we’re following up on that and what’s actually gone on there. Something was
clearly done wrong from the jump. Let’s make sure that doesn’t happen again and figure out if this is even a
bigger problem.

Mr. Kooken

| can report back on when the repairs were originally done and what the follow up has been.

Alderman Cookson

| believe that | read that the temperature needed to be above 40 degrees in order for the work to be done. |
don't believe the forecast for 40 degrees is going to be met until later this month.

Mr. Kooken

It’s hard to tell when they are going to be able to do that. The reason we went ahead is as soon as we get
those days, they will be able to get in there and get that done. If we went through the regular bid process, we’d
be four or five weeks out.

Alderman Cookson

I’m nto suggesting that’s what we do. What precautions have been made between now and the time that the
work gets done and we actually reach a temperature of 40 degrees to minimize the amount of additional
damage that is going to be caused by the leak?

Mr. Kooken

The supplier we chose has been up there and got it tarped and protected. As long as we don’t get some big
deluge, we should be okay until they can get up there and get the repairs done.

Alderman O’Brien

At my house, | just got the roof done and they gave me a guarantee. Do we have a general file for schools or
different stuff like that? Do we have a separate file for that in case we have a situation like this so if it is under
the guarantee we can go back after the original installer?

Mr. Kooken

| do know the warranty is no longer in effect. Going forward, we would.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Award for High Speed Internet for the City of Nashua (Value: $17,864)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
FAIRPOINT COMMUNICATIONS IN THE AMOUNT OF $17,864. FUNDS ARE AVAILABLE IN
DEPARTMENT 120, TELECOMMUNICATIONS; GENERAL OPERATING FUND

Finance Committee Page 3
February 1, 2017

ON THE QUESTION
Alderman Clemons

| understand currently the city uses Fairpoint. Is that correct, based on the fact that it says we have
renegotiated?

Mayor Donchess

Yes.

Director Codaqnone

We've been using FairPoint for a while. We also use Windstream as a backup, and our public Wi-Fi is not on
the same network so if we do have a failure, we can switch over. This is just a renewal of what we have for a
lower price and higher speed.

Alderman Siegel

We mentioned we’re not on the same network Wi-Fi, that’s fine. Is it a different VGP branch?
Director Codagnone

Yes.

Alderman Clemons

How long are these rates in effect for?

Director Codagnone

This one is only for a year. The last one was for three years. We decided to do only a year because
technology changes and we are hoping to negotiate again for a lower cost and higher speed.

Alderman Clemons

l’ve heard news that FairPoint might not be our carrier in the future. | think a one-year contract makes sense in
that regard.

Alderman Cookson

What’s the transport type for this contract?

Director Codagnone

What do you mean?

Alderman Cookson

How is the signal being carried? Is it over fiber or coaxed?

Director Codaqnone

Its Ethernet. It’s a direct Ethernet connection.

Finance Committee Page 4
February 1, 2017

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Traffic Signal Improvements — Daniel Webster at Graham Drive (Value: $55,100)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM ELECTRIC LIGHT COMPANY IN THE AMOUNT OF $55,100. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; TRUST FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Spring 2017 Landfill Gas Collection System Expansion Contract Award (Value: $298,395)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
CHARTER COMPANY, LLC, IN THE AMOUNT $298,395. FUNDS ARE AVAILABLE

IN DEPARTMENT 168, SOLID WASTE; LANDFILL GAS EXPANSION FY17 BOND

ON THE QUESTION

Alderman Siegel

| just wanted to mention for the public record that both the chairman, the Mayor, and | are both on BPW. This
has been vetted; it’s not like the purchase just went through without anybody looking at it.

Mayor Donchess
Correct.
Alderman O’Brien

Can you just explain what we talked about earlier: the importance of this and the collection of gas eliminates
the odors and we do reclaim it.

Jeff Lafleur

That’s exactly like you said. We reclaim the gas. We sell it off to a power generating plant that we have at the
landfill, EPP. It helps eliminate our odors and is a permit driven process that we go through yearly.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Headworks Upgrade Project Approval for Change Order #2 (Value: $47,438)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #2
TO THE CONTRACT WITH T-BUCK CONSTRUCTION, INC. IN THE AMOUNT OF $47,438. SOURCE OF
FUNDING IS DEPARTMENT 169, WASTEWATER; STATE REVOLVING LOAN FUND

MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — None

TABLED IN COMMITTEE

Page 1 of 1

PALMER
&SICARD...

Energy Services Division

Proposal

Proposal submitted to: Phone: Date
City of Nashua, Hunt Memorial Library 603-943-1080 August 9, 2022
Street: Job Name / Location:
6 Main St Boiler Replacement
City, State and Zip Code: Contact:
Nashua, NH 03064 Amy DeRoche
derochead@ NashuaNH gov

We hereby propose to furnish all material and labor necessary to complete the following scope of work:

*Demo and dispose of existing boiler, flue piping

*Furnish and install new high efficiency, condensing boiler

*Furnish and install all new flue piping, including flexible liner up existing flue, as required by code, IOMs
*Disconnect and reconnect all water and gas piping, making revisions as necessary

*Furnish and install condensate drain piping and pump as necessary to nearest sump pit or indirect drain
*Provide control subcontractor for all low-voltage control wiring

*Provide electrical subcontractor for all line-voltage wirmg

*Provide rigging subcontractor for crane service to install new flue piping down chimney/coal chute
*Provide rigging subcontractor for removal of old, and install of new boiler into basement

*All associated labor and permits included

Additional specifications and provisions:

Notes: All work to be performed during normal business hours. Scope of work is as described above. No additional HVAC,
plumbing, gas piping, or control work is included in this proposal. No electrical is included in this proposal, beyond what is listed
above. Any and all sheetrock, roofing, carpentry and/or construction is not included in proposal. Unforeseen circumstances, or
any services rendered not specifically listed above, may result in change of price and/or scope.

For the sum of: Eighty Nine Thousand, Nine Hundred dollars - $89,900.00

Payment to be made as follows:
Standard terms apply.

All material is guaranteed to be as specified. All work to be completed in a ; ; .
workmanlike manner according to standard practices. Any alteration or deviation from Authorized Sign ature.

specifications below involving extra costs will be executed only upon written orders, Ge , beastie
and will become an extra charge over and above the estimate. All agreements

contingent upon strikes, accidents or delays beyond our control. Owner to carry fire,
tornado and other necessary insurance. Our workers are fully covered by Workmen’s Jake Rheaume, Small Proj ect Sales/Manager

Compensation insurance. Note: This proposal may be withdrawn by us if not accepted within 15
days.

Acceptance of Proposal — The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Unless otherwise specified, payment terms are as follows: 45% due at signing, 45% due
when equipment / materials delivered on site and 10% due at completion.

Date of Acceptance: Authorized Signature:

Energy Services Division

89 Holland Way
Exeter, New Hampshire 03833
Office: (603) 929-0910
Fax: (603) 929-0973

Finance Committee Page 5
February 1, 2017

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD JANUARY 13, 2017 TO JANUARY 26, 2017

ON THE QUESTION

Alderman Cookson

| did submit a series of questions to CFO Griffin this afternoon. They were all responded to. Mayor Donchess,
Kim Kleiner, Treasurer Fredette and | believe one other person may have been copied on the communication.

They were answered to my satisfaction, and | don’t have any additional questions with regard to this evening’s
Record of Expenditures.

Alderman Siegel

| would also state that | had a couple of questions, and Mr. Griffin got back to me. Everything seems to be in
order.

MOTION CARRIED
PUBLIC COMMENT — None
ADJOURNMENT

MOTION BY ALDERMAN CLEMONS TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:12 p.m.

Alderman Ken Siegel
Committee Clerk

7:00 PM

FINANCE COMMITTEE

FEBRUARY 1, 2017
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Mayor Jim Donchess
Emergency Repair of Hunt Building Roof

Dan Kooken, Purchasing Manager
Contract Award for High Speed Internet for the City of Nashua (Value: $17,864)
Department: 120 Telecommunications; Fund: General Operating Fund

Dan Kooken, Purchasing Manager
Traffic Signal Improvements — Daniel Webster at Graham Drive (Value: $55,100)
Department: 160 Admin/Engineering; Fund: Trust

Dan Kooken, Purchasing Manager
Spring 2017 Landfill Gas Collection System Expansion Contract Award (Value: $298,395)
Department: 168 Solid Waste; Fund: Bond; Activity: Landfill Gas Expansion FY17

Dan Kooken, Purchasing Manager
Headworks Upgrade Project Approval for Change Order #2 (Value: $47,438)
Department: 169 Wastewater; Fund: SRF Loan

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Patricia Piecuch, City Clerk

From: Jim Donchess
Date: January 23, 2017
Re: Emergency Repair of Hunt Building Roof

Pursuant to 5-90 (G) of the NRO, | have authorized emergency repair of the Hunt Building Roof. The repair
will be performed by Davis Construction Co of Jaffrey, NH in an amount of $15,250.

By way of background this area of the roof was patched in 2012 but since that time has deteriorated to its
present state and is leaking down the walls and also through the ceiling and onto the floor in some areas.
Due to the age and condition of this roof our recommendation is to repair it with EDPM rubber roofing,
adhesive and insulation board as specified in the attached quote from Davis Construction Co.

There is no delay to get the material needed for the repairs, however, the repairs are dependent on the
outside air temperature which needs to be around 40 degrees F. The timing of the work is critical since we
are seeing water leakage on the floor and down the walls that will no doubt increase and worsen with any

delays in repairs being made. _

Attached is a quote from Davis Construction for materials and labor to make the repairs needed. Funds are
available in the Hunt Building Trust Fund.

Thank you,

cc: Hunt Memorial Building

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH. gov

DAVIS CONSTRUCTION CO

Project Quotation

Bradley Davis
418 Town Farm Rd
Jaffrey, NH 03452
603-630-0848
www.davisconstructionco.net
www.facebook.com/davisconstructionco

Proposal Submitted To: City of Nashua Central Purchasing
Date Issued: Monday, January 23, 2017

Address: 229 Main St Nashua NH 03060

Job Name: Hunt Building Meeting Room Roof Repair

Project Description:

This proposal offers all material and labor needed to provide the full scope of services for the

projects listed below.

Option 1-

Fully remove existing copper flat roof panels over meeting room. Fully remove copper roofing
along inside of parapet walls. Fully inspect existing roof deck where roofing is removed. Provide
%” ISO recovery insulation board and .060 EPDM rubber roofing over flat areas and up inside of
parapet walls. Aluminum termination bar will terminate the EPDM on concrete cap on parapet and
copper flashing will be used to transition from existing copper standing seam roof on the slope, to
the new EPDM roof on the flat. Flex drain insert will be used to transition the new EPDM rubber
roof in to the existing copper scuppers and gutter downspouts. Plaster repair and painting of interior
fireplace wall after roof repair. Corner to corner painting with color match.

Option 2-

Same general scope of work as Option 1 above but all copper will be removed from roof including
the standing seam portion on the low sloped area. This will allow for complete coverage of the
roofing area with EPDM. It will also ensure that the entire roof decking area is accessible for
inspection and that there are no weak points in the roof assemble such as the transition from copper

to EPDM rubber.

For both options above all copper will be scraped with all scrape proceeds returned to Hunt Building
management minus expenses.

Inclusions:

Versico or equal .060 EPDM rubber roofing, adhesive, and insulation board.

60’ Manlift for roof and equipment access.

Removal and disposal of all debris with the exception of copper to be scraped as noted.

Plaster repair and painting of interior fireplace wall after roof repair. Corner to corner painting with
color match.

Exclusions:

- Replacement of any compromised roof decking or sheeting. Will be performed on T&M basis if

needed.

- Any gutter work outside of the parapet roof area. Does not include and soldering of gutter or
downspout joints as these were not inspected and are not thought to be an issue currently.

- Any repointing of existing masonry on parapet or chimney. Can be performed on T&M basis as
needed if required.

Total for Option 1 as outlined above (Flat Roof Repair Only): $14,780.00
Total for Option 2 as outlined above (Entire Roof Replacement with EPDM): $15,250.00

Breakout for Painting and Plaster Repair Portion of work- applicable for either option and is
included in lump sum: $550.00

Payment terms: Payment due upon completion of work.

Thank you for the opportunity,

Bradley Davis

Davis Construction

Office -603-532-4841

Cell- 603-630-0848

www. facebook.com/bdavisconstructionco
www.davisconstructionco.net

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the OWNER: City of Nashua, New Hampshire

229 Main Street
Nashua, NH 03060-2019

And the CONTRACTOR: Davis Construction Co

Attn: Bradley Davis

418 Town Farm Rd

Jaffrey, NH 03452

and its successors, transferees and assignees
(together “CONTRACTOR’”)

For the following Project: Hunt Building Meeting Room Roof Repair

ARTICLE 1 —- THE CONTRACT DOCUMENTS

The CONTRACTOR shall complete the work described in the Contract Documents for this
project. The documents consist of:

1.

ae)

7.

This Agreement signed by the OWNER and CONTRACTOR, including the General
Terms and Conditions;

Scope of Work — Project Quotation;

Drawings and Specifications provided in the bid documents;

Payment and Performance Bonds ( if applicable);

Insurance Certificate;

Written change orders for minor changes in the Work issued after execution of this
Agreement; and

Fully Executed OWNER Purchase Order

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposals and the terms of this Agreement, a
written change order and/or fully executed OWNER Purchase Order, the terms of this Agreement,

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