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CONTRACTOR’S REPRESENTATIVE

The Contractor shall designate a representative who will be available to respond to
emergency calls by the Owner at any time day and night and on weekends and holidays
should such a situation arise.

Should the City determine action by the City is needed, or if costs are incurred because
the Contractor’s Representative is not available, the City will backcharge the Contractor
for associated expenses.

SCHEDULING AND COORDINATION
Reference is made to General Conditions Section 2.05, Before Starting Construction and
General Conditions Section 6.04, Progress Schedule.

Prior to the start of construction, the Contractor shall submit a comprehensive schedule to
the Engineer for review and acceptance.

The schedule will identify the number of crews and completion dates for all critical
elements of work.

Detailed updates of the schedule shall be submitted to the Engineer for review and
acceptance on at least a monthly interval.

The Engineer may withhold progress payments if acceptable monthly schedule updates
are not submitted.

The Contractor shall not increase the number of crews assigned to the work as identified
in the schedule without providing one week advanced notice to the Engineer.

PROTECTION OF LANDSCAPING

Contractor shall take appropriate measures to protect trees, shrubs and other landscaping.
Branches, limbs and roots shall not be cut except with permission of the Engineer.
Where cutting is necessary, work shall be performed by qualified workers.

REMOVAL OF DEBRIS AND SURPLUS MATERIAL
Neither debris nor surplus material shall be deposited on private property.

Debris and surplus material shall be removed from the project area as promptly as
practical.

If the Contractor should fail to promptly remove debris or surplus material from the

project area, or if Contractor deposits same on private property, progress payment(s) may
be withheld.

PROTECTION OF MANHOLES AND PIPELINES

Appropriate measures will be taken to protect manholes and other structures as well as
pipelines from debris and other materials entering the system through open covers or
grates.

SC -6 of 7

W.

Should material enter the system or be deposited during or because of the Contractor’s
activities, this material shall be removed at the Contractor’s expense.

The Contractor may be required to clean structures and pipelines downstream of the
location where material entered the system.

The Contractor may be required to provide television inspection services to verify that
material has been removed.

DISPOSAL OF EXCESS MATERIAL

Excess excavated materials shall be disposed of at the Nashua Landfill. The tipping fee
for clean excess material shall be waived. Contractor shall make arrangements with the
Owner prior to hauling material to the landfill.

Material removed from sewer pipelines and manholes can be delivered and disposed of at

the Nashua Landfill provided the material has been decanted. There will be no fee for
this disposal.

SC -7 of 7

FINANCE COMMITTEE

JULY 6, 2022
7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://usO2web.zoom.us/j/88201606784?pwd=w7aLJLIhSFKMjwBPlIh9J1 BgJvuCé6vv.1
Meeting ID: 882 0160 6784 Passcode: 787599

By telephone: 1-929-205-6099
Meeting ID: 882 0160 6784 Passcode: 787599

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Tim Cummings, Economic Development Director
Re: Communication — Approval & Place on File a Contract for Professional Engineering Services related to the
Nashua Downtown Riverfront Implementation Project with H.L. Turner Group

From: Tim Cummings, Economic Development Director

Re: Communication — Approval & Place on File a Contract Amendment for Professional Engineering Services related

to the Nashua Downtown Riverfront Implementation Project VHB, Inc. for Water Street Design Services
From: Kelly Parkinson, Purchasing Manager
Re: Commissioning Services in the amount not to exceed $27,550 funded from 53107 Architect & Engineering
Services/DPW Facility (Economic Development)

From: Kelly Parkinson, Purchasing Manager

Re: Bulletproof Vests in the amount not to exceed $26,240.50 funded from 61110 Protective Clothing/BVP Grant

(Police)

From: Kelly Parkinson, Purchasing Manager

Re: Ammunition and Supplies in the amount not to exceed $72,798.99 funded from 61121 Ammunition &
Supplies/General Fund (Police)

From: Kelly Parkinson, Purchasing Manager

Re: Landscaping in the amount not to exceed $13,000 funded from 54280 Building/Grounds Maintenance/General

Fund (Library)

From: Kelly Parkinson, Purchasing Manager

Re: Central Irrigation System in the amount not to exceed $85,850 funded from 81100 Capital Improvements (Park

& Rec.)

From: Kelly Parkinson, Purchasing Manager

Re: Wastewater Chemicals: Polymer, Sodium Hypochlorite & Sodium Bisulfite in the amount of $772,000 funded

from account 61156 Chemicals (Wastewater)

From: Kelly Parkinson, Purchasing Manager
Re: Wildlife Management in the amount not to exceed $317,428.91 funded from 55699 Other Contracted
Services/Solid Waste Fund (Solid Waste)

From: Kelly Parkinson, Purchasing Manager
Re: 2022 CIPP Lining in the amount not to exceed $1,412,170 funded from 81700 Infrastructure
Improvements/W astewater Fund (Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: Copier Leases & Maintenance in the amount not to exceed $29,250 funded from 54421 Copier
Maintenance/General Fund (IT)

LIST OF EXHIBITS

Notice of Award

Notice to Proceed

Change Order

Certificate of Substantial Completion

SORP>

DIVISION 8

EXHIBITS

NOTICE OF AWARD

DATED:

TO:

(Bidder)
ADDRESS:

OWNER’S CONTRACT NO. :
PROJECT:

(Insert name of Contract as it appears in the Bidding Document)

You are notified that your Bid dated for the above Contract has been considered. You are
the apparent Successful Bidder and have been awarded a contract for

as advertised plus
addendums.
(Indicate total Work, alternatives or sections or Work awarded)

The Contract Price of your contract is
($ )
The proposed Agreement that the OWNER expects to execute, accompanies this Notice of Award.

1. You must deliver to the OWNER __3___ fully executed counterparts of the proposed Agreement that the
OWNER expects to execute

2. You must deliver to the OWNER the Contract Security (Bonds), as specified in the General Conditions
(paragraph 5.01), and Certificate of Liability Insurance, as specified in General Conditions (paragraph
5.04).

3. (List other conditions precedents).

Failure to comply with these conditions within the time specified will entitle OWNER to consider your bid in
default, to annul this Notice of Award and to declare your Bid Security forfeited.

(FOR THE CITY OF NASHUA)

(TITLE)

Notice of Award

NOTICE TO PROCEED

DATED:

TO:

(Contractor)
ADDRESS:
OWNER’S CONTRACT NO.
PROJECT:

(Insert name of Contract as it appears in the Bidding Document)

You are notified that the Contract Times under the above contract will commence to run on
,20___. By that date, you are to start performing your obligations under the

Contract Documents. In accordance with Article 4 of the Agreement, the dates of Substantial Completion
and Final Completion are and , respectively.

Also before you may start any Work at the site you must:

(Add other requirements)

By

(For the City of Nashua)

(Title)

1 of 1
Notice to Proceed

CHANGE ORDER

PROJECT:

OWNER’S CONTRACT NO:

EXECUTED CONTRACT DATE:

DATE OF ISSUANCE: EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH

OWNER’s Purchase Order NO.::

CONTRACTOR:

ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

Justification:

Change Order # 1 of 2

Summary

CHANGE IN CONTRACT PRICE:

Original Contract Price

$

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion:
Ready for final payment:

Net changes from previous Change Orders

$

Net change from previous Change Orders

Contract Price prior to this Change Order

$

Contract Times prior to this Change Order

Substantial completion:
Ready for final payment:

Net Increase (deerease}

of this Change Order

$

Net Increase (deerease) of this Change Order

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$ Substantial completion:
Ready for final payment:
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
DPW Contractor Mayor Jim Donchess
Engineer Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: Date: Date:
Change Order # 2 of 2

CERTIFICATE OF SUBSTANTIAL COMPLETION

PROJECT:

OWNER’S CONTRACT NO:

DATE OF ISSUANCE:

OWNER: City of Nashua, NH

OWNER’s Purchase Order NO.:

CONTRACTOR:

ENGINEER: DPW Engineering

This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the
following specified parts thereof:

TO City of Nashua
(OWNER)
And To
(CONTRACTOR)

The Work to which this Certificate applies has been inspected by authorized representative of OWNER,
CONTRACTOR, and ENGINEER, and that Work is hereby declared to be substantially complete in
accordance with the Contract Documents on

(DATE OF SUBSTANTIAL COMPLETION)

A Tentative list of items to be completed or corrected is attached hereto. This list may not be all-inclusive,
and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all the
Work in accordance with the Contract Documents. The items in the tentative list shall be completed or
corrected by CONTRACTOR within days of the above date of Substantial Completion.

From the date of Substantial Completion the responsibilities between OWNER and CONTRACTOR for

security, operation, safety, maintenance, heat, utilities, insurance and warranties and guarantees shall be as
follows:

1 of 2
Certificate of Substantial Completion

RESPONSIBILITIES

OWNER: City of Nashua

CONTRACTOR:

The following documents are attached to and made a part of this Certificate:

[For items to be attached see definition of Substantial Completion as supplemented and other specifically
noted conditions precedent to achieving Substantial Completion as required by Contract Documents. }

This certificate does not constitute an acceptance of Work not in accordance with the Contract Documents
nor is it a release of CONTRACTOR’s obligation to complete the Work in accordance with the Contract

Documents.
Executed by ENGINEER on ,20_
(ENGINEER)
By:
(Authorized Signature)
CONTRACTOR accepts this Certificate of Substantial Completion on , 20
(CONTRACTOR)
By:
(Authorized Signature)
OWNER accepts this Certificate of Substantial Completion on ,20_
(For the City of Nashua)
By:

(Authorized Signature)

2 of 2
Certificate of Substantial Completion