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To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Nick Caggiano, Superintendent
Parks & Recreation Department

Purchase of a six-wheel dump truck up-fitting package

To approve the purchase of a six-wheel dump truck up-fitting equipment package
from H.P. Fairficld of Pembroke, NH for the price of $71,856.50. Funding will be
through: Department: 177 Park & Recreation Fund: Trust; Activity: CERF.

Dealer letter

H.P. Fairfield has offered to hold their 2017 bid pricing for the six-wheel truck
up-fitting packages.

These body and plow packages include stainless stecl drop in sanders with ground
speed controls. These are preferable as the stainless sanders have a 20 year life
expectancy plus the ability to mount the sander onto a different truck should there
be a need.

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

July 12, 2018
Memo #19-019

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ROADSIDE MOWING (VALUE: NOT-TO-EXCEED $28,000)
DEPARTMENT: 177 PARKS & RECREATION; FUNDS: GENERAL AND TRUST
ACCOUNT CATEGORY: 54 PROPERTY SERVICES $24,000
DEPARTMENT: 169 WASTEWATER; FUNDS: WASTEWATER
ACCOUNT CATEGORY: 54 PROPERTY SERVICES $4,000

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated June 28, 2018 for information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shail not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

The Superintendent of Parks and Recreation Department, Board of Public Works (June 28, 2018

meeting) and the Purchasing Department recommend the award of this contract in an amount not-to-
exceed $28,000 to Kohi Farms of Chelmsford, MA.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: N Caggiano L Fauteux

; .
229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

D. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 28, 2018

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Roadside and trail mowing.

To approve the purchase of roadside and trail mowing services from Kohl Farms
of Chelmsford, MA. for an amount not to exceed $28,000. Funding for this
purchase will be from Department: 177 Parks and Recreation; Funds: General and
Trust; Account Category: 54 Property Services $24,000; Department; 169
Wastewater; Fund: Wastewater; Account Category: 54 Property Services $4,000.

Quote.

The roadside and trail mowing was put out for bid in 2014. Eight vendors were
sent the information. Only one bid was received for this from Kohl Farms at a rate
of $65 per hour. Kohl Farms has asked for a $5 per hour increase of $70 per hour
for 2018. This increase is under the 10% city requirement for a contract inercase.
Kohl Farms has provided excellent service and their knowledge of the sites makes
them very efficient. The work includes roadside mowing of overgrowth areas,
intersection sight distance mowing as well as sidewalk, trail and bike path
moving. Also included is maintenance mowing of the Mine Falls Park Canal,
Broad Street Parkway and the levy system along the Merrimack River. This work
will begin in Mid-September and run through late October.

SE UNE

ae

=
Glenn Kohl Estimate
26 Wildwood Street Estimate Ne: 94
Chelmsford, MA 10824 Date: 06/18/2018
978-569-3030 Matt
978-265-8012 Glenn
Kohlicorp@gmail.com
For: CITY OF NASHUA
caggianoN@NashuaNH.gov
Description Quantity Rate Amount
Roadside mower fy19 1 $70.00 $70.00
Subtotal $70.00
Total $70.00
Total $70.00
Comments
Print Name:
Duly Authorized:

Date:

Upon acceptance of this estimate, this document shall operate as a written agreement between the parties and be a binding contract governed by the
Commonwealth of Massachusetts. Payment terms are as follows: (a) invoices are due net thirty (30) days; (b) interest shall accrue on any overdue
invoices of the rate of 1.5% per month or 18% per annum; and (c) in the event that collection efforts are commenced for payment the prevailing party

shall be entitled to reimbursement of all cost, fees, and expenses including without limitation reasonable attorneys’ fees.

1/1

THE CITY OF NASHUA “The Gate City

‘ Financial Services

Purchasing Departnent

July 12, 2018
Memo #19-020

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF TWO FORD F350 4 X 4 TRUCKS WITH V PLOWS (VALUE: $98,358)
DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated June 28, 2018 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmentai purchase agreements with other governmental jurisdictions.

The Superintendent of Parks and Recreation Department, Board of Public Works (June 28, 2018
meeting) and the Purchasing Department recommend the award of this purchase in an amount of
$98,358 to MHQ of Marlborough, MA.

Respectfully,

an Kooken
Purchasing Manager

Ce: N Caggiano L Fauteux

ze9 Main Street ¢ Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

Ta:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Nick Caggiano, Superintendent
Parks and Recreation Department

Purchase of two Ford F350 4x4 trucks with V plows.

To approve the purchase of two 20] 8 Ford F350 4x4 service body replacement
trucks with V plows from M HQ (Municipal Headquarters) of Marlborough, MA
for the price of $98,358.18 pursuant to the Plymouth County Contract, Funding
will be through Department: 177 Parks and Recreation: Fund: Trust; Activity:
CERF,

Quote from MHQ and Service Histories for Trucks #501 & #615

This scheduled purchase will replace units #501 a 2008 Ford F350 pickup truck,
and #615 a 2012 Ford one ton stake body truck. These vehicles currently have
59,900 and 61,873 miles on them. They are showing corrosion to the floor, frame
and brake lines. These replacement units will be used by maintenance crews in the
Summer and by snow crews in the winter caring for the inner city snow routes and
schools.

This request is consistent with the City Capital Equipment Reserve Fund (CERF)
detailed schedule, This is the planned CERF purchase for these vehicles for FY
19. The Ford F350 comes with a3 year 36,000 mile warranty, The V plow set up
will allow us to do a better job plowing in intercity routes and dead end roads by
being able to shelf up the snow. The Superintendent, Parks Foremen, and Flect
Manager all recommend this purchase,

MHG

VEHICLES @ EQUIPMENT Bt GEAR

Contact Name: Mr. John Stewart Date: May 10, 2018
Company/Dept: Nashua DPW Valid for: 60 Days Z
Street Address: 9 Stadium Drive Customer #:

City, State, Zip: Nashua NH 03062 Contract: MAPC

Phone: Sales Rep: Brian Smith __
E-Mail: stewartj@nashuanh.gov

Vehicle:

2018 Ford F350 - Regular Cab Pickup 4x4 S 27,320.00 $27,320.00
Pickup Bed Delete $ (557.00) -$557.00
Four Wheel Drive S - SO.
Color : Green Gem S 623.75 $623.75
6.2L V8 Gasoline Engine; with 6 speed Automatic T - $0.00
All Terrain Tires - LT 245/75Rx17E BSW 160.05 $160.05
Air Conditioning - $0.00
/FM radio with digital clock - $0.00
Dual exterior fold-away mirrors ie SO.
40/20/40 Vinyl Split Bench Seat - SO.
nyl Flooring - SO.
18" Steel Wheel Upgrade (GVW to 11,300 Ibs) 441.35 $441.35
Power group ( Windows, Locks, & Mirrors) 887.55 $887.55
Six (6) Factory Upfitter Switches 160.05 $160.05
Factory Snow Plow Prep. Package 179.45 $179.45
railer Brake Controller 261.90 $261.
Factory Cab Steps ( Running Boards ) 310.40 $310.
Manually Locking Hubs (for 4WD - $0.00
are Tire and Wheel (full size spare 286.15 $286.15

Vehicle TOTAL: $30,073.
Equipment:

22.11 Steel Cab Guard (Back Rack) 525.00 $525.00
4.10. Whelen Traffic Advisor w/ TADCTL1 Control Hd. 1,055.00 $1,055.
3.10. Whelen Vertex LED Hide-a-ways 2 in front 2 in rear 455.00 $455.00
1.08 Whelen Super LED Beacon 420.00 5840.00
Off MSRP Mounting Plate Brkts for Beacon LED's 40.22 $80.

22.03 Rhino Coat Bedliner (interior and comp. tops) 845.00 $845.00
2.21 Fisher 8.5 V Series Plow 6,995.00 $6,995.00
2.30. Steel Cutting Edge for V-Plow 245.00 245.
22.17 Trailer Plug - Ford 7 blade RV S 175.00 175.
.02 8' Steel Util $6,495. $6,495.00
1 Base Coat / Clear Coat paint to match cab $1,395.00 $1,395.00

Equipment TOTAL $19,105

Nashua DPW F350 8' Utility Plow 051018 Page 1 of 2

Grand Total of Quote] $49,179.09]

ae
“rhs quote Is valid for 60 days from the es received outside of the 60 day quote period will be

subject to price adjustments. By signing this quote, the customer is agreeing to pay, in full, for ail items listed above. Any requests for changes,
modifications, replacements, removals or additional items may be subject to additional fees and/or adjusted delivery dates.

M.G.L c.:30B applies to the procurement of all commodities quoted. Contract items have been collectively purchased pursuant to M.G.L c 30B sec 1c
and M.G.L ¢.7 sec 22B. The government body is responsible to determine the applicibility of M.G.L. c30B to off contract items, but not limited to, off
contract items that have already been properly procured under M.G.L. c30B sec ic and M.G.L. c7 sec 22A (purchases from a vendor on contract with

the Commonwealth), other contracts procured under M.G.L. c30B sec Ic and M.G.L. c. 30B contract between the vendor and the jurisdiction. All off
contract items must be proccured under M.G.L. c. 30B. :

CRs ee

MHQ, Inc.

ou

PRINT NAME

TITLE

x

SIGNATURE
Quote provided by Brian Smith, Account Manager at MHQ

Nashua DPW F350 8' Utility Plow 051018 Page 2 of 2

DPW FLEET MAINTENANCE CITY OF NASHUA, NH T2IRRV PAGES

DATE: 06/22/2018 11:09 a.m.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE: 501
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 501

UNIT: 501 LF MTR: 49611.0 CUR MTR: 49611.0 YR: 08 MAKE: FORD DEPT: PARKS SIZE: L CLASS: 4WD PICK FUEL:

VMRS Code (°° DATE SRO R NISL eaten ate sy QDOM Clea Se) male Ren @) lore PARTS cela Rests HOURS MECHANIC

002 TITLE > CAB/SHEET METALS

002-001-000 09112017 = 0008373 49610 49611 WIPER BLADES 0.00 8.03 8.03 0.30 GUS 4 4 3
002-001-000 09112017 0008373 49610 49611 WIPER BLADES 6.59 2.68 9.26 0.10 GUS 1 4 3
002-001-000 08312015 0006115 38310 38311 WIPER BLADES 6.66 11.82 18.48 0.50 DARYL 1 4 3
002-005-000 03092015 0005533 35790 35791 WINDSHIELD WASHER 19.38 7.49 26.88 0.30 GUS 1. 4 3
002 TOTAL > CAB/SHEET METALS 32.63 30.02 62.65

013 TITLE > BRAKES

013-000-000 08272014 0004795 32390 32390 BRAKES 22.41 24.98 47.39 4.00 GUS 1 4 3
013-010-000 09112017 0008373 49610 49614 REAR BRAKES 169.79 80.34 250.13 3.00 GUS 1 4 3
013 TOTAL > BRAKES 192.20 105,32 297.52

017 TITLE > TIRES

017-007-000 03032017 0007836 46380 46376 4 TIRES 666.40 118.55 784.95 5.00 TOML 1 4 3
017-043-000 08062012 0121388 21450 21450 TPMS 0.00 241.95 21.95 1.00 RALPH 1 8 13
017 TOTAL > TIRES 666.40 140.50 806.90

019 TITLE > AUTOMATIC CHAS. LUB

019-000-000 12032009 910440 9200 9198 AUTOMATIC CHAS. LU 63.04 39.98 103.02 2.00 JOEA 02 8 7
019 TOTAL > AUTOMATIC CHAS. LUB 63.04 39.98 403.02

022 TITLE > AXLE DRVN REAR

022-008-000 08272014 0004795 32390 32390 SPIDER GEARS 224.31 124.90. 349.21 5.00 GUS 1 4 3
022 TOTAL > AXLE DRVN REAR 224.31 124.90 349.21

032 TITLE > CRANKING SYSTEM

032-012-000 09152014 0004890 32670 32674 JUMP START 0.00 34.34 34.34 4.50 Rick 4.4 2
032 TOTAL > CRANKING SYSTEM 0.00 34.34 34.34

034 TITLE > LIGHTING SYSTEM .

034-001-000 09112017 0008373 49610 49611 HEADLAMP 5.42 8.03 13.45 0.30 GUS 1 4 4
034-017-000 05272015 0005826 36610 36605 BRAKE LIGHTS 0.76 15.40 16.17 0.60 TOMK 1 4 3
034-017-000 03022015 0005509 35120 35115 BRAKE LIGHTS 0.65 13.64 14.29 0.60 Dan 1 4 3
034-031-000 08062012 0121388 21450 21450 INTERIOR WIRING 110.31 24.43 134.74 1.00 JOEA 1 8 7
034 TOTAL > LIGHTING SYSTEM 117,14 61.50 178.64

046 TITLE > ELECTRIC PROPULSION

046-000-000 05042011 1412873 15700 . 15703 ELECTRIC PROPULSIO 308.01 73.29 381.30 3.00 JOEA 41.9 13

Contract Combination

To determine the proper revenue recognition method for contracts, the Company evaluates
whether two or more contracts should be combined and accounted for as one single contract
and whether the combined or single contract should be accounted for as more than one
performance obligation. This evaluation requires significant judgment and the decision to
combine a group of contracts or separate a combined or single contract into multiple
performance obligations could change the amount of revenue and profit recorded in a given
period. Contracts are considered to have a single performance obligation if the promise to
transfer the individual goods or services is not separately identifiable from other promises in
the contracts, which is mainly because the Company provides a significant service of
integrating a complex set of tasks and components into a single project or capability.

For contracts with multiple performance obligations, the Company allocates the transaction
price to each performance obligation using management’s best estimate of the standalone
selling price of each distinct good or service in the contract. In cases where the Company does
not provide the distinct good or service on a standalone basis, the primary method used to
estimate standalone selling price is the expected cost plus a margin approach, under which
management forecasts the Company’s expected costs of satisfying a performance obligation
and then adds an appropriate margin for that distinct good or service,

Performance Obligations

For performance obligations related to operations, planned maintenance, and water testing
and billing services, control transfers to the customer over time as the services are provided.
These services are sold primarily to municipalities or small, privately owned community water
systems. The majority of the Company’s unplanned maintenance contracts are billed on a
time and materials basis and revenue is recognized over time as the services are performed.
The majority of the Company's operations, planned maintenance, and water testing and
billing contracts are billed on a fixed price basis. For fixed price contracts, the Company
measures its progress towards complete satisfaction of the performance obligation using a
time-based measure. This method is used because management considers time elapsed to
be the best available measure of progress on contracts.

Contract Estimates and Modifications

Due to the nature of the work required to be performed on many of the Company’s
performance obligations, the estimation of total revenue and cost at completion is complex,
subject to many variables and requires significant judgment.

104