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Finance Committee - 8/1/2018 Page 5
From: Dan Kooken, Purchasing Manager
Re: Perma-Line of New England for Purchase of Signs, Poles, Parts and Pavement Paint

(Value: $35,000)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PERMA-LINE OF NEW ENGLAND IN THE AMOUNT OF $35,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 161, STREET DEPARTMENT; GENERAL FUND, 61, SUPPLIES AND MATERIALS
ON THE QUESTION

Jon Ibarra is here, Superintendent of Streets for this and the subsequent items. Any discussion or questions
about this item?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Four (4) Four Wheel Dump Truck Up-Fitting Packages (Value: $287,426)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM H.P. FAIRFIELD IN THE AMOUNT OF $287,426. SOURCE OF FUNDING IS DEPARTMENT 161,
STREET DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Four (4) 2017 HV507 SFA 4x2 Cab and Chassis Trucks (Value: $355,600)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM LIBERTY INTERNATIONAL IN THE AMOUNT OF $355,600. FUNDS ARE AVAILABLE IN
DEPARTMENT 161, STREET DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2018 Ford F250 4x4 Pick-Up Truck (Value: $43,589)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO MHQ IN THE AMOUNT OF $43,589. SOURCE OF FUNDING IS DEPARTMENT 161, STREET
DEPARTMENT; CERF

ON THE QUESTION

Alderman Caron

Oh | just saw it | went by the word. It is a foreman’s truck, so you just use it as a backup?

Jonathan Ibarra, Superintendent of Streets

Yes that’s correct.

Alderman Caron

Some of these vehicles are quite old. Thank you.

MOTION CARRIED

Contract Assets and Liabilities

Billing practices are governed by the contract terms of each project based upon achievement
of milestones or pre-agreed schedules. Billings do not necessarily correlate with revenue
recognized using a time-elapsed method of revenue recognition. Contract assets include
unbilled amounts typically resulting from revenue under long-term contracts when the time-
elapsed method of revenue recognition is utilized and revenue recognized exceeds the
amount billed to the customer, and right to payment is not unconditional. Contract liabilities
consist of deferred revenue.

Contract assets and liabilities are reported in a net position on a contract-by-contract basis at
the end of each reporting period. The Company classifies deferred revenue as current or
nencurrent based on the timing of when revenue is expected to be recognized, The current
portion of deferred revenue is included in current tiabilities in the Balance Sheets.

Practical Expedients
The Company generally expenses pre-contract costs when incurred because the amortization
period would have been one year or less.

income Taxes

Income taxes are recorded using the accrual method and the provision for federal and state
income taxes is based on income reported in the consolidated financial statements, adjusted
for items not recognized for income tax purposes. Provisions for deferred income taxes
are recognized for accelerated depreciation and other temporary differences. A valuation
allowance is provided to offset any net deferred tax assets if, based upon available evidence,
it is more likely than not that some or all of the deferred tax assets will not be realized.
investment tax credits previously realized for income tax purposes are amortized for financial
statement purposes over the life of the property, giving rise to the credit.

106

Finance Committee - 8/1/2018 Page 6

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Trackless MT7 Sidewalk Tractor (Value: $140,266)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM H.P. FAIRFIELD IN THE AMOUNT OF $140,266. FUNDS ARE AVAILABLE IN DEPARTMENT 161,
STREET DEPARTMENT; CERF

ON THE QUESTION

Alderman O’Brien

Thank you Mr. Mayor. My question would be would this be in addition to what we already have on the
sidewalk tractor or would this be replacing that one?

Mr. Ibarra

So it will be an addition, we are trading in an older unit that was used as a backup and we are rotating the front
line pieces but it will be available for certain storms.

Alderman O’Brien

Very good thank you.

Mayor Donchess

How old is the one that you are going to be shifting down to the second?
Mr. Ibarra

| believe it is a’97. | don’t want to give you misinformation.

Mayor Donchess

In other words, it is quite, it is up there in age. Any other discussion?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Ford F550 Aerial Bucket Truck (Value: $124,348)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHQ IN THE AMOUNT OF $124,348. SOURCE OF FUNDING IS DEPARTMENT 161, STREET
DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Caterpillar 330FL Excavator (Value: $221,540)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM MILTON CAT IN THE AMOUNT OF $221,540. FUNDS ARE AVAILABLE IN DEPARTMENT 168,
SOLID WASTE; CERF

MOTION CARRIED

Finance Committee - 8/1/2018 Page 7

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Caterpillar 908m Wheel Loader (Value: $75,230)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM MILTON CAT IN THE AMOUNT OF $75,230. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID
WASTE; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Recycling and Trash Carts (Value: $145,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
TOTER, INC. IN AN AMOUNT NOT-TO-EXCEED $145,000. FUNDS ARE AVAILABLE IN DEPARTMENT
168, SOLID WASTE; CERF

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
JULY 1, 2018 TO JULY 12, 2018 AND FROM JULY 13, 2018 TO JULY 26, 2018

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None
REMARKS BY THE ALDERMEN
Alderman Caron

| did speak to Dan because he was supposed to get us some information from the last finance meeting but he
said he doesn’t have all that information so | am hoping we will have it for our next meeting.

Mayor Donchess

Which was?

Dan Kooken, Purchasing Manager

That was on the threshold.

Mayor Donchess

Oh yes the current $10,000.00 threshold. Yes so we will submit that later.

POSSIBLE NON-PUBLIC SESSION — None

Finance Committee - 8/1/2018 Page 8

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:20 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
AUGUST 1, 2018

7,00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager
Court Street Fire Station - Glass Door Replacement (Value: $51,189)

Department: 184 Urban Programs; Fund: Community Development Block Grant: Court Street Public
Facility Improvement

Dan Kooken, Purchasing Manager
Contract Renewal with the Humane Society of Greater Nashua for FY19 (Value: $99,081)
Department: 109 Civic & Community Services; Animal Control Services; Fund: General

Dan Kooken, Purchasing Manager

Contract for 2018 Federal Paving Program-Amherst St. (Rt. 101A), Somerset Parkway, Broad Street
(Rt. 130) and Kinsley Street (Rt. 111) (Value: $3,987,519); Department: 160 Admin/Engineering;
Fund: Grant Activity: NHDOT Nashua Roadway Improvements

Dan Kooken, Purchasing Manager
Change Order #1 2018 Paving Program-Castings-Additional Purchase (Value: $137,400)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Purchase of Rectangular Rapid Flashing Beacon (RRFB) Crosswalk Signal System on Main Street
Bridge (Value: $14,700); Department: 160 Admin/Engineering; Fund: Trust

Dan Kooken, Purchasing Manager
Perma-Line of New England for Purchase of Signs, Poles, Parts and Pavement Paint
(Value: $35,000); Department: 161 Streets; Fund: General

Dan Kooken, Purchasing Manager
Purchase of Four (4) Four Wheel Dump Truck Up-Fitting Packages (Value: $287,426)
Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of Four (4) 2017 HV507 SFA 4x2 Cab and Chassis Trucks (Value: $355,600)
Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) 2018 Ford F250 4x4 Pick-Up Truck (Value: $43,589)
Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Trackless MT7 Sidewalk Tractor (Value: $140,266)
Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Ford F550 Aerial Bucket Truck (Value: $124,348)
Department: 161 Street; Fund: Trust; Activity: CERF

From:

Re:

From:

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Dan Kooken, Purchasing Manager
Purchase of One (1) Caterpillar 330FL Excavator (Value: $221,540)
Department: 168 Solid Waste; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Caterpillar 908m Wheel Loader (Value: $75,230)
Department: 168 Solid Waste; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of Recycling and Trash Carts (Value: $145,000)
Department: 168 Solid Waste; Fund: Trust; Activity: CERF

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

| THE CITY OF NASHUA “The Cate City

Financial Services

Purchasing Department

July 12, 2018
Memo #19-022

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: COURT ST. FIRE STATION —- GLASS DOOR REPLACEMENT (VALUE: $51,189)
DEPARTMENT: 184 URBAN PROGRAMS; FUND: COMMUNITY DEVELOPMENT
BLOCK GRANT: COURT STREET PUBLIC FACILITY IMPROVEMENT

Please see the attached communication from Carrie Schena, Urban Programs Manager dated July 10,
2018 for the information related to this amendment.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Urban Programs Manager and Purchasing Department recommend the approval of this contract with
’ Nashua Glass of Nashua, NH in the amount of $51,189.

Respectfully,

~ Dan Kooken
Purchasing Manager

Ce: C. Schena S. Marchant J Graziano

1229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |

Community Development 589-3095

City of Nashua emia Zoning pee
Community Development Division Ueno ee 3088
City Hall, 229 Main Street, PO Box 2019 Cee eee en CBO TOe
Nashua, New Hampshire 03061-2019 FAX 589-3398

www.gonashua.com

To: Danie! Kooken, Purchasing Manager

Cc: Sarah Marchant, CD Director
Janet Graziano, Financial Manager

From: Carrie Schena, UPD Manager
Date: July 10, 2018

Re: 14 Court Street Fire Bay Door Replacement (Value: $51,189)
ACTIVITY: 8400.18.40.409 ACCOUNT CATEGORY: 69010
COMMUNITY DEVELOPMENT BLOCK GRANT: COURT STREET PUBLIC FACILITY IMPVT’

The City is an Entitlement community, meaning we receive an annual allocation from HUD under the
Community Development Block Grant (CDBG). The goals and priorities for community needs are detailed in
the five-year Consolidated Plan and Annual Action Plans. These Plans were developed following our
approved Citizen Participation Plan, which includes obtaining public input and meetings. Each year the
Human Affairs Committee evaluate proposals and recommend which activities to fund. The BOA approved
the FY18 activities in R-17-095, including rehab of the 14 Court Street Fire Station. CDBG funds may be
used to correct code/safety issues in publically owned buildings, especially those that are historic in nature.

The Urban Programs Department, in partnership with the Office of Economic Development, obtained sealed
bids to replace the existing glass doors/glazing with operable doors to meet current code standards ‘for
occupancy. Two bids were received in the amount of $57,500 and $51,189, both subject to Davis Bacon
wage requirements. The Contractor recommended herein specializes in custom glass projects and has the
experience needed to carry out the contract in a timely manner.

The Urban Programs Department, Office of Economic Development and this Office recommend awarding the
contracts in a sum not-to-exceed (NTE) $51,189 to Nashua Glass. The source of funding will be the CDBG
grant, and will be monitored for compliance with related federal regulations through the Urban Programs
Department.

PROPOSAL 06/06/2018

NASHUA GLASS

110 CHESTNUT ST
NASHUA NH 03060

603-882-0648

CITY OF NASHUA
14 COURT ST
NASHUA NH

JOB: COURT ST

WE PROPOSE TO REMOVE EXISTING MEASURE FURNISH AND INSTALL THE
FOLLOWING FOR THE SUM OF FORTY NINE THOUSAND NINE HUNDRED EIGHTEY
NINE DOLLARS ($49,989.00)

1- PAIR OF KAWNEER NARROW STYLE DOORS WITH SIDELITES AND
TRANSOMS DARK BRONZE 2”X 4 4%” THERMALLY BROKEN STOREFRONT
REINFORCED WITH STEEL TO MEET WIND LOAD, SOLARBAN 60 HIGH
PROFORMANCE LOW-E TEMPERED SAFTY GLASS, 1-1/2 PAIR OF BUTT
HINGES PER LEAF, ONE SET OF FALCON 1690 CONCEALED VERTICAL ROD
PANIC DEVICES, STANDARD THESHOLD NORTON CLOSERS, SWEEPS,
STANDARD PULLS.

3-PAIRS OF KAWNEER NARROW STYLE DOORS WITH SIDELITES AND
TRANSOMS DARK BRONZE 2”X 4%” THERMALLY BROKEN STOREFRONT
REINFORCED WITH STEEL TO MEET WIND LOAD, SOLARBAN 60 HIGH
PROFORMANCE LOW-E TEMPERED SAFETY GLASS, 1% PAIRS OF BUTT
HINGES PER LEAF, STANDARD PUSH PULLS, STANDARD THRESHOLD,
NORTON DOOR CLOSERS, SWEEPS, STANDARD PULLS.