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fNamtek

124 Bedford Center Road, Suite C, Bedford, NH 03410
t. 603.488.6600 f. 603.488.6601

QUOTE

Number
Date
Valid through

NAMQ9525-01
May 20, 2016
June 10, 2016

pared

City of Nashua
Dana Buckley
229 Main St
Nashua, NH 03061-2019

buckleyd@nashuanh.gov
Phone (603) 589-3318
Fax

City of Nashua

Dana Buckley
229 Main St
Nashua, NH 03061-2019

Phone (603) 589-3318
Fax

fan Scott GS-35F-0511T

Destination

Net 30

GSA Contract Items:
2 PAN-PA-3020 Palo Alto Networks PA-3020 $8,850.00 $17,700.00
2 PAN-PA-3020-TP-3YR-HA Threat prevention subscription 3-year prepaid for device in $4,550.00 $9,100.00
2 an HA pair, PA-3020
2 PAN-PA-3020-URL4-3YR- PANDB URL Filtering subscription 3-year prepaid for $4,550.00 $9,100.00
HA2 device in an HA pair, PA- 3020
2 PAN-PA-3020-WF-3YR-HA WildFire subscription 3-year prepaid for device in an HA $4,550.00 $9,100.00
2 pair, PA-3020
2 PAN-PA-3020-GP-3YR-HA GlobalProtect Gateway subscription 3-year prepaid for $4,550.00 $9 100.00
2 device in an HA pair, PA-3020
2 PAN-SVC-PREM-3020-3Y Premium support 3-year prepaid, PA-3020 $5,195.00 $10,390.00
R ’
Subtotal $64,490.00
Tax $0.00
Shipping $0.00
“Applicable sales tax will be charged to customers residing in any state for which sales tax applies. : Total ete “$64,490. 0 A
If claiming a tax exemption due to exempt or reseller status, please provide a Sales Tax Exemption or | Ee contig menseugepuseesthences

Reseller Certificate for the state in which you are claiming the exemption

By issuing a PURCHASE ORDER to Namlek Corp., THE CUSTOMER AGREES TO THE FOLLOWING TERMS AND CONDITIONS:
Payment terms are net 30 days following receipt of an invoice. The Customer may be subject to pay Interesl for all amounts

that age past the 30 day payment terms at tha raie of 1.5% per month until paid
~“Plaase reference your Namtek quota number on your purchase order.***

“All return authorizations are subject to the approval of the manufacturer.“"***Raturn Policies vary with each manufacturer."
“Failure to retum the product prior to the Return Materia! Authorization date will result in tha customer baing liable for the produet and invoiced accordingly.***

““NAMTEK Accepts VISAIMC - 4% Credit Card additional Fee will be charged to cover Merchant Account Fee's.
ISSUE Purchase Order to Namtek Corp., 124 Bedford Center Road, Sulte C, Bedford, NH 03110

CAGE CODEW 4C589 DUNS#62-1562342 TINH 20-4428224
05/23/16

Page 1of 1

O-15-044

ORDINANCE

REGARDING PURCHASING PROCEDURES FOR CERTAIN TYPES OF GENERALLY
AVAILABLE COMMODITY ITEMS

CITY OF NASHUA
In the Year Two Thousand and Fifteen

The City of Nashua ordains that Part I “Administrative Legislation”, Chapter 5
“Administration of Government” Part 4 “Officers and Employees”, Article XVII “Purchasing
Manager”, Section 5-84 “Special purchase procedures” of the Nashua Revised Ordinances as
amended, be hereby further amended by adding the following new underlined subsection:

Ҥ 5-84. Special purchase procedures.

A. The competitive bidding process shall not apply to the following special
purchases:

(10) Commodity items which are generally available for a publicly advertised
price in national or online sources, and are not customized by the vendor
for individual purchasers.”

All ordinances or parts of ordinances inconsistent herewith are hereby repealed.

This legislation shall take effect following its passage.

PASSED BY THE BOARD OF ALDERMEN — MARCH 24, 2015

TOOK EFFECT SEVEN DAYS AFTER PASSAGE WITHOUT THE MAYOR’S
SIGNATURE — APRIL 1, 2015

ATTEST: PATRICIA PIECUCH, DEPUTY CITY CLERK

THE CITY OF NASHUA eee

Financial Services

Purchasing Department

May 26, 2016
Memo #16-144

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AWARD PURCHASE OF MICROFILM SCANNER (VALUE: $12,982)
DEPARTMENT: LIBRARY; FUND: GENERAL FUND
ACCOUNT CLASSIFICATION: 71 EQUIPMENT

Please see attached communication from Jennifer McCormack, Library Director dated May 5, 2016 for
the information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Library Director and the Purchasing Department recommend awarding this purchase to Service Star
of Guilford, CT in an amount of $12,982.

Respectfully,

lL, Fil,

an Kooken
Purchasing Manager

Cc: J McCormack J Graziano

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3344 |

May 5, 2016

To: John Griffin, CFO
From: Jennifer McCormack, Director
RE: Microfilm Scanner IFB0639-042216

Mr. Griffin:

The Library’s current microfilm scanner is an obsolete model and the software is no long
supported. We are replacing it with a newer reliable machine that provides the features that
researchers find most valuable: sharper images, the ability to select a print area, add
annotations and directly save files online storage sites like Dropbox or Google drive.

An invitation for bids (RFQ0173-042816) was sent to 3 vendors and posted on the city’s website
on April 4, 2016. Bids were received from 4 companies, bid tabulation is attached,

Based on our evaluation of the proposals | am recommending that we accept the bid from
Service Star in the amount of $12,982.00 for this purchase. Other bidders proposed
equipment, software and/or warranties that did not meet the specifications in the bid packet.
One bidder, Inception Technologies, did not comply with the bid instructions.

This purchase will be paid for from the library’s Equipment account 79.1.770 /71000, with
delivery and installation expected by June 30, 2016

Sincerely,

i fF 3

et

Joo Jennifer McCormack, Library Director

i

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

inception:

2)

Servicestar

Konica Minolta |

Complied with

equipment :

|

_as required

bid warranty: linstaltation/t
jrequirements Total cost [{score/reason score/reason raining isoftware =| Total
I
# Not considered,
didn't comply with :
Not 12,235 bid requirements jN/A (N/A _|N/A o
— 0/ previously ~~ :
| evaluated, doesn't
‘ meet our S/ duration and type 0: unknown/not
Yes 5,999 firequirements as required Included indicated 5 |
- — 3: does not
0: does not meet our meet
Yes 9,695 #3 / not tested requirements Included requirements 6 |
! 5/model we 5/ duration and type 5: as requested
Yes | _12,982]} specified _ included lin specs 10
i

Servicestar

Document Management, LLC

We Service What We Sell

Proposal for ST Imaging ViewScan II microform viewer/scanner ~

April 15, 2016

To: Ship To:
Danielle Greenberg same
Purchasing Agent II IFB0639-042216 Micro Film Scanner
City of Nashua — Purchasing Department
229 Main St PO Box 2019 603.589.3332
Nashua, NH 03061-2019 GreenbergD @nashuanh.gov
Quantity Description Unit Price Total Price
1 ST Imaging ViewScan III Digital Microfilm Scanner with integrated 16 | $8,990.00 $8,990.00
& 35mm Carrier and 7x to 105x zoom capability.
Integrated Carrier is For 16 or 35mm Microfilm, fiche, ultrafiche, aperture cards, or opaque cards (w/optional Jamp)
24 bit color, 256 shade gray scale and/or bi-tonal output; [4 MP camera
White LED lamp with lifetime warranty
300 dpi 1/6th of one second; higher resolutions in one second
AC 120 V 60Hz operates at 13.8 VDC 2A, Energy Star rating
Connection via your System 7 (or later) PC to your network printer or save to USB or hard drive
Warranty: One year return to depot from date of delivery
1 Delivery, Installation, Training $600.00 incl
OPTIONS: Annual Extended Warranty After the initial Warranty;
3 Covers all parts and Labor onesite. (Three years max.) $899.00 $2,697.00
1 Convert included one year Return To Depot warranty. to On-Site Warranty | $500.00 incl
Cruise Control automatic, unatiended scanning from roll film (includes RAVS) $1,295.00
ST OCR Plus™ (OCR from almost any scanner, unlimited page scan voluine: $695.00
OCR to searchable PDF format)
1 Premium software including exclusive Multiple User Profiles, Clip $1,295.00 $1,295.00
Merge, & Annotate
Rapid Advance View and Scan (image count feature) $495.00
Prices valid for sixty days.
TERMS: |2/10 net 30
The undersigned accepts the above proposal: S&H
Sub Totai $12,982.00
Customer's printed name & Title: Sales Tax
TOTAL $12,982.00

Special Billing or Handling instructions

Customer PO

Tax Exempt (#):

Customer Signature

PutMorgan @att.net
Date [Salesman

PM

Servicestar Document Management, LLC
96 Stillmeadow Dr Guilford, CT, 06437-2018

Exhibit A: pricing

: _ a T = Soren enrnnneg
| ase unit 1 $3.995 :
§T Imaging ViewScan ili 14 MP camera $4,995
Premium software $1 295 |
Deli d set -
| elivery and setup | $0.00 !
Training a | - $0.00 eT
- 3 year on-site warranty including parts $2 697
| Total cost ~ ! $4 2 982

2 Court SireetpNashie: Fob sant [OO Bat Ge kl wey

sev Gass bal bea yc gy

City of Nashua

Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344

May 26, 2016
Memo #16-146

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CITY ARTS NASHUA CONTRACT (VALUE $20,000)
DEPARTMENT: 109 CIVIC AND COMMUNITY ACTIVITIES; FUND: GENERAL

FUND
ACCOUNT CLASSIFICATION: 56 HUMAN SERVICE AGENCIES —- DOWNTOWN

IMPROVEMENT FUND

Please see attached communication from Sarah Marchant, Community Development Director,
dated April 15, 2016 for information related to this purchase request.

Pursuant to § 5-84 Special Purchase Procedures A. (5) The competitive bidding process shall not
apply to the following special purchases. Purchases from a sole manufacturer, where it is determined
to be more efficient and economical to reduce costs of maintenance of additional repair parts, supplies
or services.

Sarah Marchant, Director of Community Development and the Purchasing Department
recommend the award of this contract to City Arts Nashua of Nashua, NH in the amount of

$20,000.
Respectfully,
Dan Kooken

Purchasing Manager

Ce: S. Marchant J. Graziano

e Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. wo Building Safet 589-3080
Community Development Division Code Enforcement 589-3100
. ; Urban Programs 589-3085

City Hall, 229 Main Street, PO Box 2019 Parking 880-0100
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: April 15, 2016

To: Jim Donchess, Mayor
Finance Committee

From: Sarah Marchant, Director of Community Development

Subject: City Arts Nashua Downtown Public Art Contract

The Community Development Division requests the approval of a $20,000 contract with City Arts
Nashua to continue ARTventures, Nashua’s Downtown public art program. This contract with a
local non-profit organization will allow the City to continue to implement projects that attract
people to Downtown Nashua with funding from the Downtown Improvements Committee
Expendable Trust Fund.

The purpose of ARTventurcs Nashua is to increase awareness and participation in Downtown
through art. As part of the first contract, artist Jerry Beck was contracted by City Arts Nashua to
facilitate the creation of temporary art by the public, especially children. Mr. Beck, who has a 33-
year history in this unique field, worked with about 400 students to create floats for the Gate City
Fall Festival parade, to create sculptures that were unveiled at the Holiday Stroll and to write poems
for the Totem Poems project. These students then came to Main Street to be in the parade, to see
their sculpture in the Holiday Stroll or to celebrate their poems, and they bring with them parents,
grandparents, neighbors and friends. Their teachers, school administration and in several cases their
Board of Directors also have a raised awareness of Downtown being a busy, fun place to be.

If awarded this contract, City Arts Nashua will again contract with Mr. Beck to continue the
program. One multi-facet community public art project will be completed, with the resulting ten
temporary artworks installed on the sidewalks and/or public spaces within Downtown Nashua. The
program will utilize an inclusive approach to include community members, including local artists
and children, with the creation of the art.

City Arts Nashua was selected for the first contract, and again for this contract, as a sole source
vendor in accordance with NRO Sec 5-84(A)(5). The organization has a long history of organizing
and encouraging successful public art events throughout Nashua. City Arts Nashua and Jerry Beck
contributed many additional hours during the first contract, laying the groundwork and developing
the relationships for a sustainable program. Continuing this program with City Arts Nashua, given
the successful completion of the first contract and their significant relationship building, is
reasonable and expedient.

The contract has been reviewed by the Legal and Risk Departments.

It is expected the work will take place over the summer and into the Fall, concluding in December
2016,

CONTRACT FOR PROFESSIONAL SERVICES

A CONTRACT BETWEEN THE

CITY OF NASHUA

AND

CITYARTS NASHUA, INC.
NAME AND TITLE OF SERVICE PROVIDER

PO Box 1603, NASHUA, NH 03060-1603
ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to
time requires the services of independent contractors; and

WHEREAS, it is deemed that the services of Contractor herein specified are both necessary and
desirable and in the best interests of the City of Nashua; and

WHEREAS, Contractor represents they are duly qualified, equipped, staffed, ready, willing and able
to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services
Exhibit C--Contract Time and Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

2. Work TO BE PERFORMED. Except as otherwise provided in this contract, Contractor shall furnish all
services, equipment, and materials and shall perform all operations necessary and required to carry
out and perform in accordance with the terms and conditions of the contract the work described in
Exhibit B.

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