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SS. WCOLE

ONGINEERING, ENC

ITEM
Personnel

HMA Plant Technician
Project Manager

Other Direct Charges

Mileage

Charge Rate Schedule
2018 Asphalt Testing
Nashua, New Hampshire

Hour
Hour

Mile

18-0646 M
September 10, 2018

RATE

$75*
$90*

$0.545

*Note: Hourly rates are billed in 1/4 hour increments portal to portal. If samples are tested at an
S.W.COLE laboratory, tests will be billed per unit rates in our response to IFB0660-052418.

ATTACHMENT A

COST ESTIMATE

ENGINEERING.

G. INC
PROJECT NAME: 2018 Asphalt Testing
CLIENT: City of Nashua
PROJECT NO: 18-0646
DATE: 9/7/2018
PROJECT MANAGER: A. Michaud
TASK Miles | Travel | Time On| Hourly | Trips/v} Mileag | No. of Unit TEST TOTAL; COST TOTAL FIELD | SUBTOTAL
(RND) | Time site Rate | isits * e Tests *| Costitest PER TRIP; TRIPS TOTAL | (including
(RND) COST travel)
FIELD SERVICES
HMA Technician 30 0.75 10 $ 75 25 $ 0.65 $ 72.60|$ 1,815 | $ 18,750 | $ 20,565
Core Bulk Specific Gravity 40 $ 30.00} 1,200.00 $ 1,200
Theoretical Maxim Density 40 $ 95.00]$ 3,800.00 $ 3,800
Sample Pickup 15 $ 40.00} $ 600.00 $ 600
Project Management / Meetings 30 0.75 3 $ 90 4 $ 0.55 $ 84.00} $ 336} $ 1,080} $ 1,416
Total $ 27,581

* ASSUMED VALUES

ATTACHMENT A-1

THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

September 27, 2018
Memo #19-074

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CASTINGS PURCHASE FOR THE 2018 FEDERAL PAVING PROGRAM (VALUE:
$110,120)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated September
20, 2018 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (September 20, 2018 meeting) and the Purchasing Department
recommend the award of this purchase in an amount of $110,120 to EJ Prescott, Inc. of Concord, NH.

Respectfully,

eA 7,

i a

| ‘an Kogokén Sn
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 s Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: September 20, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Federal Paving Program — Amherst St. (Rt. 101A), Somerset Parkway, Broad
St. (Rt. 130) and Kinsley St (Rt. 111)
Castings

To approve the purchase of manhole and catch basin castings from EJ Prescott, Inc.,
of Concord, NH in the amount of $110,120. Funding will be through: Department:
169 Wastewater; Fund: Wastewater; Activity: Sewer Structures.

The 2018 Federal Paving Program includes the work of replacing all broken and
obsolete manhole and catch basin castings within the limits of work on Amherst St.
(Rt. 101A), Somerset Parkway, Broad St. (Rt. 130) and Kinsley St (Rt. 111). In order
to keep costs low, the paving contract specifies that the castings will be supplied by
the City. This approval is for the purchase of 280 catch basin frames, 260 catch basin
grates, 240 manhole frames, 120 sewer manhole covers, and 4204 120 (K CT) drain
manhole covers, meeting DPW specifications and “Buy America” federal
requirement, to be installed under the 2018 Paving Program.

Bid requests were sent to the following six vendors and given below are the
responses:

EJ Prescott, Inc. of Concord, NH $110,120
Concord Winwater works, Concord, NH $113,767.60
F W Webb Waterworks, Londonderry, NH $125,120
Vellano Corporation of Raymond, NH No Bid

EJ USA, Inc. of Brockton, MA No Bid
Industrial Ferguson Foundry, Union, NJ No Bid

Three bids were received out of six bid requests and EJ Prescott, Inc. was determined
to be the lowest qualified bidder. EJ Prescott’s bid is in the amount of $110,120.00.
EJ Prescott, Inc. has satisfactorily supplied these products to the City in the past and
the prices are reasonable.

item No. Quantity Ordered
4 260
2 126
3 420
4 80
5 160
6 20
7 2G
8 248

City of Nashua

BPW - Engineering Department

2018 Federal Paving: City of Nashua Castings

Units

EA
EA
EA

DESCRIPTION

Catch Basin Grates
Drain Manhole Cavers with Raised
Letters "DRAIN".
Sewer Manhole Covers with
Raised Letiers "SEWER".
4 Flange Catch Basin Frames with
4" Rise
3 Flange Catch Basin Frames with
4" Rise
3 Flange Catch Basin Frames with
8" Rise
4 Flange Catch Basin Frames with
&" Rise
Manhole Frames with 6" Rise

Gastings

Unit Price

$74.00

$138.00

$138.00
$107.00
$107.00
$118.00

$118.00

$114.06

TOTAL BID PRICE

Dollars and Cents

*All units shall be US products (applicable to Federal guidelines of “Buy America’)

*All units shall be Heavy Duty.

“Prices are to be quoted FOB delivered to the City of Nashua laydown yard at 6 Riverside St, Nashua, NH 03062.

*Delivery will be required within ten (10) days after issuance of Purchase Order.

*Shop Drawings and Certificates of Compliance will be required.

Suppier

Authonzed Signature

Date

3

dee Comn—

Z

Gelko bY

Ore S(o tt

$6,580.00

Castings
Tetal Price

$19,240.00
$18,560.00

$16,560.00
$17,120.00
$2,360.00

$2,360.00

$27,360.00

$716,120.06

THE CITY OF NASHUA “The Cate Cty’

Financial Services

Purchasing Department

September 27, 2018
Memo #19-066

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR SCRAP METAL RECYCLING (VALUE: $0)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated September 20, 2018 for the information related to tnis contract.

The Superintendent Wastewater Department, the Board of Public Works (September 20, 2018 meeting)
and the Purchasing Department recommend the award of this contract in an amount of $0 to Excel
Recycling LLC of Freetown, MA.

Respecttull
Pe, 4 “9
VFM: _

ban Koken
Purchasing Manager

C

Cc: D Boucher L Fautuex

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

13.

14,

Notes Payable

The City participates in the New Hampshire Department of Environmental Services state
revolving fund loan program for clean water and drinking water projects. The notes will be
permanently funded upon completion of the projects. The following are changes in notes
payable for the year ended June 30, 2021:

Interest Date of Begmnnng Endmg
Rate — Issue Balance Additions Reductions Balance

State Revolving Loan
Pump Stations Upgrade Project 1.0% O2/10/15 $ 3,693,664 $ 1,055,986 § - $ 4749.650
Water Booster Station Upgrade Project 2.0% O6/07/17 759,000 - (759,000) .
Primary Tanks Upgrade Progect 2.0% 06/07/17 3,388,236 511,764 - 3,900,000
CMOM Impkmentation Project - Phase | 2.7% 40/04/18 1,836,099 705,731 - 2,541,830

Total $_ 9676,999 § e381 $ (759.000) $11,191,480

Capital Lease Obligations

The City has a six-year capital lease to acquire $537,962 of School Department photocopier
equipment and a twenty-year capital lease to acquire $6,671,814 of School Department
energy saving equipment using noncancellable lease financing. Most City leases contain
provisions whereby the lease is canceled if funds to meet obligations under the lease are
not appropriated. The contractual language making such lease contracts void if funds to
meet the City obligations are not appropriated are generally more legal in form than
substance. In most situations, the lease is renewed through the appropriation to the lessee
agency of its annual operating budget. Additionally, the appropriations required to fund the
lease obligations are made under the going concern theory. Thus, cancellation of a lease
due to non-appropriation of funds must be considered a remote contingency. A lease shall
be considered non-cancellable for purposes of the lease definition regardless of the
possibility of the occurrence of some remote contingency. For financial reporting purposes,
the lease is reported in the government-wide financial statements. Future minimum lease
payments on the lease consisted of the following as of June 30, 2021:

Present Value

of Minimum Total

Lease Interest Lease
Fiscal Year Payments Payments Payments
2022 $ =.338,716 §$ 212,932 $ 551,648
2023 252,234 202,459 454,693
2024 260,179 194,514 454,693
2025 268,375 186,318 454,693
2026 276,828 177,865 454,693
2027 - 2031 1,520,568 752,897 2,273,465
2032 - 2036 1,775,628 497,837 2,273,465
2037 - 2041 2,073,471 199,993 2,273,464
Total $ 6,765,999 $ 2.424815 $ 9,190,814

65

To:

From:

Re:

E. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: September 20, 2018

David Boucher, Superintendent
Wastewater Department

Scrap metal recycling contract with Excel Recycling LLC, Freetown, MA

To approve a three year contract between the City of Nashua and Excel Recycling
for the recycling of scrap metal at the Wastewater Treatment Facility. Revenue
generated through this contract will be directed to: Department: 169 Wastewater;
Fund: Wastewater; Account Classification: 45 Miscellaneous Revenue

The Wastewater Department has been accumulating scrap metal consisting of
sewer manhole and catch basin castings that can no longer be used and out of
service equipment and old process piping no longer in use at the wastewater
facility. The Wastewater Department would like to have the metals removed
using the same scrap metal recycling company used by the Solid Waste
Department. The Solid Waste Department went out to bid for the contract earlier
this year and chose Excel Recycling from five vendors. The selection was
approved at the April 26, 2018 BPW Meeting.

The value of scrap metal being recycled will be based on the American Metals
Market price on #1 Heavy Melt Steel less $45 a ton for trucking. Estimated
annual revenue is $5,000 - $8,000 dollars.

CONTRACT FOR INDEPENDENT CONTRACTOR

WWTF SCRAP METAL RECYCLING PROGRAM

A. CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

EXCEL RECYCLING, LLC

and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

17 RIDGE HILL ROAD, FREETOWN, MA 02702

ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A --GENERAL CONDITIONS FOR CONTRACTS
Exhibit B —- COSTS and REVENUE SHARING

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and

required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

AG 1of3

3. PERIGD OF PERFORMANCE. Independent Contractor shall perform and complete all work within the
time periods set forth and may only be altered by the parties by a written agreement to extend the period
of performance or by termination in accordance with the terms of the contract. Independent Contractor
shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the
City of Nashua.

The term of the contract will be for three (3) years with first year commencing on or about July 1, 2018
and terminating on June 30, 2021. Each year is subject to annual budget appropriations and at the City
of Nashua's sole discretion. A separate/amended purchase order shall be issued for each year of the
contract.

4. COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
ZERO DOLLARS ($00.00) annually for each year of the contract and in accordance with
EXHIBIT B: COSTS and REVENUE SHARING

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent
Contractor shall submit an itemized Application for Payment for operations completed in accordance with
the values stated in the Agreement. Such applications shall be supported by such data substantiating the
Independent Contractor’s right to payment as the City of Nashua may reasonably require. Independent
Contractor shall submit monthly requests for payment for services performed under this agreement
directly to:

» Electronically via email to VendorAPInvoices(@NashuaNH.gov
OR
> Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable
229 Main Street
Nashua, NH 03060
Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Applications for Payment shall be submitted no later than fifteen (15) days after the end of each month.
The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTIcEs. All notices, requests, or approvals required or permitted to be given under this contract

shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

AG 2 of 3