Search

Custom Computer Specialists
Right Pecpie. Right Results”
www.customtech.com

Terms ana Conditions

Pricing, Payment and Credit Terms: Client agrees
to pay Custom the purchase price as specified in
this Agreement and if applicable, agrees to pay all
applicable taxes that may be levied on such
purchase price whenever billed. Unless specified
otherwise, Custom has calculated pricing based
upon a standard eight (8) hour work day with the
hours between 9am and 6pm. Credit terms are
subject to the approval by Custom, and Custom
reserves the right, at its sole discretion, to require
cash in advance payment for any
purchase. However, it is the intent of Custom to
provide credit terms to Client at the outset of this
Agreement, subject to satisfactory credit
underwriting.

Payment of 75% of fees for service will be made
upon completion of installation; and remaining 25%
of fees for services will be paid upon completion of
integration into new phone system.

Payment for monthly services is due quarterly in
advance. If applicable, all other payments are due
within 30 days (upon approval) from date of invoice.
If Client is provided with credit terms, any payment
not received within thirty days of the date of invoice
shall accrue interest at the rate of one and one-half
percent per month or the maximum rate allowed by
law, if less, and any associated collection or
attorney's fees. In the event of Client’s non-
payment of an invoice when due, Custom reserves
the right to immediately suspend service and
shipment of any outstanding Client orders until
such invoices are paid in full.

Confidentiality: This proposal is the confidential
property of Custom. The Client agrees that no part
of this proposal shall be disclosed to any third party
without the prior written consent of Custom. The
Client and Custom each agree to keep confidential
and not to disclose to any third party any trade
secrets, business secrets, marketing data, or
technical information of the other.

Warranties: The manufacturer's warranty on all
computer hardware, software and related products
is given to Client, to the maximum extent allowed
by the manufacturer, upon delivery. Custom
further warrants that all services will be performed
in a professional manner by personnel with the
degree of training required to provide such services.
No other warranties express or implied, shall be
deemed to have been made by Custom. Any other
warranties, including any implied warranties of
merchantability and fitness for a particular purpose,
are hereby disclaimed by Custom.

Limitation of Liabilizy: Custom shall not be liable to
Client or any third party for any special, incidental
or consequential damages or commercial loss,
whether or not foreseeable, arising out of, or in
conjunction with this Project. The aggregate
liability of Custom to Client for any cause of action
or claim (whether contract or tort) shall be limited
to the amounts paid to Custom by Client hereunder
with respect to the service or products that are the
subject of such action or claim.

Recruitrient of Personnel: For the longer of three
years from the date of this Agreement or two years
following Client’s last use of Custom’s services,
Client and Custom shall not directly or indirectly
solicit for employment the other party’s employees
or agents, or hire or engage such employee or agent
without the prior written consent of the other
party. Notwithstanding this prohibition, should one
party hire the employee or agent of the other within
this timeframe without the prior written consent of
the other party, the hiring party shall pay the other
party as liquidated damages for the loss of such
employee or agent an amount equal to twice the
hired employee’s annual compensation previously
paid by the non-hiring party.

Fiming: Unless specified otherwise, this proposal
will be valid for 30 days. Custom has a cost of
preparedness and must schedule the appropriate
technical resources to complete a project. Custom
plans to begin no earlier than 20 and no later than
30 business days from the date of acceptance.

Cther: These terms and conditions may be
amended, but only by a written armendment signed
by both of the parties.

Tel: 800.598.8989 | www.customtech.com

Governmental Activities

Governmental activities for the year resulted in a decrease in net position of $19.9 million or 68.7%.
Key elements of this change include favorable auto permits and intergovernmental revenues and
substantial unspent appropriations, increased funding levels in the internal service fund, softened
by approximately $23.3 million increase to pension expense from GASB 68 and spending
approximately $21.0 million for the downtown performing arts center.

The chart below identifies revenues by source for governmental activities:

GOVERNMENTAL ACTIVITIES - REVENUES BY SOURCE
Fiscal Year Ended June 30, 2021

Non Program
Penalties & Interest on Grants &
Taxes Kootributi Other Income
0.4%

Investment
Income

Program Revenues -
Charges for Services
3.9%

Program Revenues -

Operating Grants &

Contributions
22.5%

Motor Vehicle Permits
4.8%

Program Revenues -
Capital Grants &
Contributions
3.1%

Property Taxes _ cea
61.9%

As reflected in the above chart, the City’s largest sources of revenue are from property taxes
(61.9%) and operating grants and contributions (22.5%). The cost of all governmental activities
this year was $363.4 million. This reflects a $34.3 million increase over the fiscal year 2020 total
of $329.1 million. However, as shown in the Statement of Activities on pages 33 - 34, the amount
that our taxpayers ultimately financed for these activities through City property taxes was $216.3
million because some of the cost was paid by those who directly benefited from the programs
through charges for services or by other governments and organizations that subsidized certain
programs with capital and operating grants and contributions. The City supports the remaining
portion of the governmental activities with other general revenues such as motor vehicle
registrations, investment income, unrestricted grants and contributions, and miscellaneous other
revenues.

The table below presents the cost of each of the City’s programs as well as each program’s net cost

{total cost less revenues generated by the activities). The net cost shows the amount that must be
supported by property taxes and other general revenues.

24

, TOR CTT NASH
iow Cry OF NASHUA "The Gate City’

Financial Services

Purchasing Department

RESIN RUMEN NEAR acs nab ace st

RE SPCR ES REACT Sn HA AOS RRND TP

December 29, 2016
Memo #17-085

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT AWARD FOR DESIGN ENGINEERING SERVICES FOR THE WATER
BOOSTER STATION UPGRADE (VALUE: NOT TO EXCEED $105,600)
DEPARTMENT: 169 WASTEWATER; FUND: SRF LOAN
ACTIVITY: WATER BOOSTER STATION

Please see the attached communication from Noelle Osborne, Wastewater Department Operations
Supervisor, dated December 2S, 2016 for the information related to this purchase.

Pursuant to NRO § 5-83 Professiona! Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shail not be required.

The Wastewater Department Operations Supervisor, Board of Public Works (12/29/2016 meeting) and
the Purchasing Department recommend this contact award in an amount not to exceed $105,600 to

Woodard & Curran of Ancover, iA.

Respectfully,

a f
boc ___-
~? Dan Kooken

Purchasing Manager

Ce: N Osborne L Fauteux

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 » Fax (603) 589-3233

City of Nashua, Public Works Division

To: Board of Public Works Meeting Date: December 29, 2016
From: Noelle Osborne, Plant Operations Supervisor
Wastewater Department
Re: Water Booster Station Upgrades — Design Phase Services
EK. Motien: To approve the contract to Woodard & Curran for professional services for a

design phase for the upgrades to the NWTF potable water booster station in an
amount not to exceed $105,600. Funding will be through: Department: 169 -
Wastewater; Fund: SRF Loan; Activity: Water Booster Station.

Atiachments: Woodard Curran Scope of Work and Fee.

Discussion: The purpose of the potable water booster station is to increase the pressure and
flow rate of potable water entering the plant. It was originally installed in 1988
as part of the secondary upgrades project and consists of 2 underground vaults,
one for the water meter and backflow preventer valves and the other consisting
of pumps on a skid. The water system vaults are at a low point in the water
distribution system and are subject to grit accumulation which has caused
issues with the back flow preventer valves closing properly.

The proposed upgrades will house all the pumps in one building above ground
at the same location as the existing water booster station vaults. Having the
booster station above ground should minimalize the issue of grit getting stuck
in the back flow preventer valve and will increase accessibility for inspection.

Woodard and Curran was chosen as the consultant for the study-evaluation
phase based on their qualifications back in July 2016. During the study phase,
water pressures were evaluated, flow test conducted, water use evaluated and
backup needs assessed. A report on their finding was finalized in November
2016 which validated the need for the water booster station upgrade. They
have acquired a good background on the potable plant water system which will
allow for a more efficient design of the upgrades needed during the design
phase.

Woodard and Curran has requested 210 days to completed the final design
following contract award. They have completed numerous water upgrades
projects at wastewater treatment plants and are well qualified for this work.

A

WOODARD
& CURRAN

COMMITMENT & INTEGRITY 40 Shattuck Road | Suite 170 T 866.702.6371

DRIVE RESULTS Andover, Massachusetts 01810 T 978.557.8150
www.woodardcurran.com F 978.557.7948

Via Electronic Mail

December 16, 2016

Mr. William Keating

Project Engineer

Nashua Wastewater Treatment Facility
2 Sawmill Drive

Nashua, NH 03061

Re: Water Booster Station Upgrades Project at NWTF: RFQ0265-060316

Dear Mir. Keating:

Woodard & Curran is pleasec to offer the following scope of work to provide the City of Nashua, New
Hampshire (Client) specifications suitable for bidding to procure and install Water Booster Station
Upgrades at the Nashua Wastewater Treatment Facility. The Standard Terms and Conditions previously
approved by the Client shall become part of this letter Agreement.

SCOPE OF SERVICES

Phase 7 Design: Woodard & Curran shall perform the following tasks as part of the Design phase of
this project.
1. Use the existing information gathered from the hydraulic evaluation phase (performed as part of

a previous agreement) to develop a Preliminary Design Memo. This memo will identify critical
design components inciuding but not limited to:

a. Site constraints and preliminary layout;

b. Pump size and selection;

c. Building architecture appearance and materials; and
d. Location of line ana emergency power generation.

Perform a detaiied review: of iocal and state permitting and regulations including end limited to:

a. Shoreiand Protection Act
b. Assist with City of Nashua Planning Board if needed

Prepare 65% Design Documents. The resutts from the preliminary aesign memo will be included
in the 65% design document submittal. The major engineering information shail include:

a. Architectural: Work with the Client fo consider building characteristics. For instance,
building may be similar to the hydrant pump house. That building appears to be a
prefab with brick fagade, ground level, well-lit and ventilated. The building appeared to
be weil maintained and cleaned by the staff probably due to its ease of accessibility.

b. Structural: Propose a building with all pumps, vaives and piping above the floor level
for ease of access and no confined space issues.

c. Process Mechanical: Finalize eauipment layouts, hydraulics and access for
maintenance.

d. HVAC: Develop heating, ventiation and air conditioning (HVAC) Gesign concepts.

Heating and ventilation design criteria will be finalized, including heaters and exhaust
fans for fresh air exchange. Energy sources including those available from the grit

building and areas to be dehumidified or air-conditioned will also need to be finalized
during detailed design.

i e. Safety: Design will meet or exceed any and all regulatory requirements for the safe
A operation of a water booster station.

a
a

>. f, Instrumentation and Controls: Work with the Client to develop a conceptual process
am. <=, instrumentation and contro! strategy, and integrate with the newly upgraded
WOODARD Supervisory Control and Data Acquisition (SCADA) system.
& CURRAN g. Electrical: Provide a power conditioning uninterruptable power suppiy (UPS) with

monitoring signals installed and visible in SCADA.
h. Construction cost estimate (Estimate of Probable Costs).

4, eet with the Client to deliver and ciscuss the 65% design. Incorporate comments and revisions
as part of the final design.

5. Develop 90%design plans and specifications for Client review including:

a. Final Drawings and Specifications
b. Updated Construction Cost (Estimate of Probable Costs)

6. Incorporate Client's final comments anc deliver fiat design package.
ASSUMPTIONS
‘1. Scope of services does not include surveying or geotechnical investigations.
2. Aneweiectric service is not considerea necessary at this time.
The Scope of Services will be completed for a totai price of $105,600.00

Phase 1 — Design shail be bilie¢ hourly at the rates specified in the NH DES Contract, not to exceed
$105,600.00 This budget will not be exceeded without prior written authorization by the Client.

Woodard & Curran will complete the work for the above phase based on the foilowing schedule:
Preliminary Design iviemo shall be completed within iwo monihs of the notice to proceed date.
65% design shall be completed within four months of the notice to proceed date.

90% design shall be completed within six months of the notice to proceed date.

Final design package shali be completed within eight months of the notice to proceed date if Client
provides final comments within 45 days of 90% design package delivery.

PwnN>

City of Nashua (228730.18) 2 Woodard & Curran

2016.12.13 Nashua Water Booster PS Proposai - DRAFT
R34 December 16, 2016

y)
& CURRAR

APPROVAL

if this propose! meets your expectations, please print and execute one copy of this agreement and retum
it to the attention of Trina Picarai in our Andover office. Please fee! free to contact me should you have
any questions. We thank you for this opportunity and look forward to working with the City of Nashua.

iN WITNESS THEREOF, Woodard & Curran Inc., by its duly authorized Officer, and the City of Nashua
have executed this Agreement as of the date and year written below.

DATED at Nashua, New Hampshire this day of 2016.

By: WOODARD & CURRAN INC. By: City of Nashua, New Fampshire

Trina Picardi William Keating
Vice President Project Engineer
City of Nashua (228730.18) 3 Woodard & Curran

2016.12.13 Nashua Water Booster PS Proposal - DRAFT
R34 December 16, 2016

ENGINEERING DESIGN PHASE
CONTRACT FOR PROFESSIONAL SERVICES
FOR
TREATMENT WORKS

CITY/TOWN OF NASHUA, NEW HAMPSHIRE

This AGREEMENT made and entered into at Hillsborough County, New Hampshire, this
day of 20 , by and between City/Town of Nashua, New Hampshire hereinafter called
the OWNER, and Woodard & Curran hereinafter called the ENGINEER.

WITNESSETH:

WHEREAS, the OWNER intends to construct a potable water booster station described within the
Request for Qualifications titled “Water Booster Station Upgrades Project at NWTF (RFQ0265-060316)”
dated May 13, 2016 consist of a preliminary design report and commencing in final design, specification sand
bidding documents. This includes the relocation and/or reconfiguration of the booster water station as well as
upgrading for integration into the OWNER’s Supervisory Control and Data Acquisition (SCADA) system.
Final design and bid copies will be provided for the upgrade to the potable water booster station generally
known as the: Water Booster Station Upgrades Project hereinafter called the PROJECT, and

WHEREAS, professional engineering services will be required for the preparation of plans and
specifications and contract documents, and

WHEREAS, such services are of a distinct professional nature and hence not subject to the bidding
process,

NOW THEREFORE, in consideration of these premises and of the mutual covenants herein set forth,
the OWNER hereby employs the ENGINEER to furnish the following engineering services in connection with
the proposed PROJECT; and it is agreed by and between the OWNER and the ENGINEER as follows:

Water Booster Upgrades Design Engineering Contract - Woodard & Curran.doc 208A

ENGINEERING DESIGN PHASE CONTRACT
For Professional Services for Treatment Works

Services to be Performed by the ENGINEER

A. Upon execution of this AGREEMENT, the EN-
GINEER agrees to proceed with all engineering,
surveying, drafting, calculations, borings, and other
work as required and necessary to develop and produce
final plans, specifications, and associated contract
documents involved in the construction of treatment
works for

Potable water booster station on the Nashua Waste

Water Treatment Facility’s property

as recommended in an _ Engineering Report
dated 12/21/2016 and/or modified by a Report
dated The ENGINEER further agrees
that said services shall include, but shall not necessarily
be limited to:

1. Plans, Specifications, and Contract Doc-
uments

a. The preparation of detailed plans,
specifications, and contract documents in
accordance with the rules and regulations
of the New Hampshire Department of
Environmental Services, Water Division,
hereinafter called the DIVISION, ready for
the receipt of bids and the award of con-
struction contracts for said construction;
the work shall also include the preparation
of estimates of the cost of construction
based on the contract documents. Prepare
applications with supporting and associat-
ed documents for Federal, State and other
grant or loan programs. Assists the
OWNER in securing grants or loans by
State, Federal and other agency.

b. The furnishing of all the necessary
subsurface investigations and field surveys
required for the preparation and comple-
tion of approved plans, specifications, and
contract documents.

c. The furnishing of ten (10) copies of
the final plans, specifications, and contract
documents to the OWNER; three (3) cop-
ies of which are to be submitted to the
DIVISION. Additional copies to be avail-
able at cost to the OWNER.

Water Booster Upgrades Design Engineering Contract - Woodard & Curran, doc

I.

Page 2 of 6

The OWNER'S Responsibilities

A. Assist the ENGINEER by placing at his disposal
all available information pertinent to the PROJECT, in-
cluding previous reports and other data relative to the
reports,

B. Make provisions for the ENGINEER to enter
upon public and private lands, municipal facilities and
industrial establishments as required to perform work
under this AGREEMENT.

C. The OWNER also agrees to comply with DI-
VISION and Federal requirements (where applicable)
and further agrees to acquire with the assistance of the
ENGINEER all the necessary easements, options or
outright purchases of land for the locations of said
treatment works as shown on the contract plans. The
provisions of this section shall be satisfied prior to
submission of documents referred to in III (A) below. It
is also understood that no approvals of reports or plans
and specifications or other associated documents will be
made by the DIVISION without fulfillment of this
requirement.

Time Of Completion

A. | The ENGINEER agrees that he will submit to the
DIVISION for approval after modification or revision
as recommended by the DIVISION and agreed to by the
ENGINEER, the completed final plans, specifications,
contract, and associated documents in compliance with
the current issue of the DIVISION's standards of design
within 240 consecutive calendar days following the
execution of this AGREEMENT, and deliver same to
the OWNER within 240 calendar days following
the date of final approval by the DIVISION.

B. It is agreed by the parties to this contract that
failure by the ENGINEER to complete the work within
the time stipulated under II], A, above may be con-
sidered sufficient basis for the debarment of the ENGI-
NEER from the DIVISION'S Roster of Prequalified
Engineers as provided for under New Hampshire Code
of Administrative Rules Env-Wq 603.08, or the Assess-
ment of liquidated damages as provided for under RSA
485-A: 4, XIL.

O2/08/06

ENGINEERING DESIGN PHASE CONTRACT
For Professional Services for Treatment Works

IV. Compensation to be Paid the ENGINEER

A,

Method of Payments

1. | Payment to the ENGINEER, for services
rendered, shall be according to the following
schedule:

Monthly billing based on hours and rates
by labor category with mark-up and inci-
dental expenses in accordance with the
attached fee schedule.

2. The OWNER agrees to pay and the ENGI-
NEER agrees to accept for all services under this
AGREEMENT, a fee not to exceed

One hundred and five thousand, six hundred and

Dollars

($105,600).

3. If separate documents are required for
additional construction contracts on this PRO-
JECT, an additional fee as approved by the
DIVISION shall be paid to the ENGINEER.

4. Prior to formal approval of contract docu-
ments by the DIVISION, the ENGINEER shall
make such revisions in them as recommended by
the DIVISION and agreed to by the ENGINEER
without additional compensation. After formal
approval, if it becomes necessary to revise the
contract documents for reasons beyond the
control of the ENGINEER, payment for such
revision or revisions shall be made to the ENGI-
NEER subject to approval by the DIVISION.

Limits of All Payments

1. The ENGINEER hereby assures the
OWNER and agrees that the following fee for his
services (exclusive of surveys, borings. and
certain special services which follow) in con-
nection with the preparation of final plans, speci-
fications, and contract documents and other work
as generally described under I(A) is adequate to
complete the assignment and shall not exceed

To Be Determined

Dollars

($ ).

Water Booster Upgrades Design Engineering Contract - Woodard & Curran. doc

C1 Amounts of Fees

Page 3 of 6

2. It is also agreed that payment to the ENGI-
NEER for services in relation to engineering
surveys, including layout and logging of borings,
probings or seismic surveys, together with plats
and project related special services shall be at
actual cost. Actual cost shall include compensa-
tion to the ENGINEER for his work performed
on these services. The ENGINEER further agrees
that the work proposed under this item is enough
to satisfactorily complete the contract documents
and that the moneys to be paid under this item are
adequate for the work proposed and shall not
exceed

To Be Determined

Dollars

($ ).

5. It is again agreed that payment to the EN-
GINEER for services in relation to subsurface
exploration. including borings, probings or
seismic surveys, shall be at actual cost as defined
in IV (B) 2. The ENGINEER further agrees that
the work proposed under this item is enough to
satisfactorily complete the contract documents
and that the moneys to be paid under this item are
adequate for the work proposed and shall not
exceed

To Be Determined

Dollars

Dellars

OV ORG