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CHANGE ORDER

No. 3
PROJECT: 2018 Sewer Replacement Harvard St
OWNER’S CONTRACT NO: IFB0779-053118
EXECUTED CONTRACT DATE: August 13, 2018
DATE OF ISSUANCE: May 28, 2019 EFFECTIVE DATE: Upon City Approval
OWNER: Citv of Nashua, NH
OWNER’s Purchase Order NO.: 143673
CONTRACTOR: Northeast Earth Mechanics, Inc.
ENGINEER: DPW Engineering

Reason for Change Order:

The purpose of this Change Order No. 3 is to add the cost for repairing the road and rebuilding the sidewalks
that were removed during the sewer rehabilitation of Chase Street.

You are directed to make the following changes in the Contract Documents:

Add quantities and value in the attached Table into the contract for work related to the repairing the road and
rebuilding the sidewalks on Chase St.

Change Order # 3 1 of 2
2018 Sewer Replacement — Harvard St.

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$692,605.20

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: 60 days from NTP
Ready for final payment: 74 days from NTE

Net changes from previous Change Orders

$446,037.19

Net change from previous Change Orders

Substantial completion: n/a
Ready for final payment: n/a

Contract Price prior to this Change Order

$1,132,942.30

Contract Times with all approved Change Orders

Substantial completion: June 36, 2319
Ready for final payment: July 36, 2019

Net Increase of this Change Order

Net Increase ¢decrease} of this Change Order

Substantial completion: 15323 calendar days
Ready for final payment: 153 csteadar days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$1,282,942.39 Substantial completion: Nevember 30, 251%
Ready for final payment: December 34, 2019
RECOMMENDED: ACCEPTED: APPROVED:
~ AY 7 ‘
By: > p ts) Auta’) By By
DPW Northeast Earth Mechanics, LLC Mayor Jim Donchess
Engineer (Authorized Signature) Owner
(Authorized Signature) (Authorized Signature)
Date:
Date: 25 may( 4 Date:
Change Order # 3 2of 2

2018 Sewer Replacement — Harvard St.

wiih cS a, Hayner/Swanson, Ine.

Hayner/Swanson, lnc., 3 Congress Street, Nashua, NH 03062

Date:

: May 28, 2071S

Proliminary Opinion of Prababie Cost - Chase Street Road Restoration 28hlayiS

Kem Description Quantiry | UNIT | Unit Price Cost
5a /Calcium Chloride 1000 LB 0.25 $ 250.00
5b |Silt Sack 6 EA 50.00 | $ 300.00
6b jCrushed Gravel (or Reclaimed Stabilized Base) 12" Depth 300 CY 35.00 $ 10,500.00
6b(1}!Fine Grading (Roadway Gravels Prior to Base Paving) 1,000 SY $0.75 $ 750.00
6c |3-1/2" Binder (Base) Course Material-Hot Bituminous Pavement 170 TON} $75.00 | $ 12,750.00
1-1/2" Wearing Course Material-Hot Bituminous Pavement 15 TON | $120.00 | $ 9,000.00
Adjust Castings to Grade B EA | $350.00 | $ 2,800.00
6i(1) Common Excavation for Roadway Gravel,Pavement & Increase of 600 cy $12.50 |$ 7,500.00
Curb Reveal
6g |Sawed Bituminous Pavement 250 LF $0.01 $ 2.50
. |Remove & Reset Granite Curbing
e (Assume Used Granite Curb Available) ned 7 eG) Ve 1600-00
New Vertical Curved Granite Curbing 60 LF $60.00 | $ 3,600.00
Remove & Replace 4" P.C. Concrete Sidewalk 5' Wide (Including 6 350 SY $75.00 |$ 26,250.00
Crushed Gravel Base)
Remove & Replace 6” P.C. Concrete Sidewalk 6’ Wide Driveways &
HC Ramp (Including 6" Crushed Gravel Base) we I
6n |Detectable Warning at Wheelchair Ramp 2 EA | $400.00 | $ 800.00
Mobilization i LS | $5,000.00 | $ 5,000.00
8b |Flagmen 320 HR | $35.00 | $ 11,200.00
Maintenance of Traffic 1 LS | $2,500.00 | $ 2,500.00 |
8g |12" Retroreflective White Thermoplastic Lines 50 LF | $10.00 |$ 500.00
3a |Asphalt Cement Cost Adjustment 1 AL | $1,200.00 | $ 1,200.00
Subtoial: | $ 126,502.50
15% Construction Contingency: | $ 18,497.50
Survey & Engineering: | $ 5,000.00
Notes: Tota! Estimated Cost: | $ 130,069.90

(1} Numbered unit prices based on Northeast Earth Mechanics bid prices.

(2)
(3)
(4)

Unnumbered unit prices are Engineer's estimate
Asume new Curb ramps at East Hollis Street
Asume no Curb ramps at Crown Street

fi #2 =¥) THE CITY OF NASHUA ‘The Gate City"

Financial Services

Purchasing Department

May 30, 2019
Memo #19-154

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019/2020 SEWER REHABILITATION — ENGINEERING SERVICES (VALUE: $393,075)
DEPARTMENT: 169 WASTEWATER; FUND: BOND

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated May 23, 2019
for information related to this purchase.

§ 5-83. Professional services. In the purchase of accounting, architectural, auditing, engineering, legal,
medical and ambulance services and purchases of independent professional consultant services for
personnel, data processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required. Competitive bidding is required in the procurement of insurance
agents and consultants.

The City Engineer, Board of Public Works (May 23, 2019 meeting) and the Purchasing Department

recommend the approval award of this contract in an amount of $393,075 to Hayner Swanson Inc. of
Nashua, NH.

Fie
AZ, Kooken
Purchasing Manager

Cc: S Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233 |

From:

Re:

RB. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 23, 2019

Stephen Dookran, P.E., City Engineer
Engineering Department

FY20 Sewer Rehabilitation - Engineering Services

To approve the contract with Hayner Swanson inc. (HSI} of Nashua in the amount
of $393,075.00 for professional services in the FY20 Sewer Rehabilitation
Program. Funding through Department 169 Wastewater; Fund: Bond; Activity:
Sewer Infrastructure improvements.

Hayner Swanson Inc. Scope and Fee

This City is planning to expend a budget of approximately $5 million in 2020 to
address the increased amount of failing and deteriorated aging sewer
infrastructure. With City Engineering staff currently managing several large sewer
rehabilitation projects and the expanded street paving program, the City wishes to
continue using the engineering services of Hayner Swanson Inc. of Nashua to
develop and implement the 2019/2020 Sewer Rehabilitation projects.

The scope of services includes but is not limited to selecting priority sewers based
on record information for inspection and rehabilitation, coordinate with utility
projects and the paving program, prepare plans and specifications for bidding and
provide construction administration. The complete scope of work and fee
proposal is attached.

HSI has broad experience in similar sewer work. They provided designs and
construction administration for the City on the Harbor Ave and Haines St sewer
separation projects and are currently implementing sewer construction projects in
the city and in communities in Massachusetts. Additionally, HSI's current work
on the City’s paving program will make the coordination of sewer, paving and
utility projects more efficient.

HSI's current work on the City’s paving program will make the coordination of
sewer, paving and utility projects more efficient.

CONTRACT FOR PROFESSIONAL SERVICES

2019/2020 SEWER REHABILITATION PROGRAM
ENGINEERING SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

HAYNER/SWANSON, INC.
and its successors, transferees and assignees (together “Professional Engineer”)
NAME AND TITLE OF PROFESSIONAL ENGINEER

3 CONGRESS STREET, NASHUA, NH 03062
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Engineer shall

furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

AG 1 of 3

DESCRIPTION OF WORK:

To provide professional services in support of the City of Nashua's Rehabilitation Program of
exisiing sewerage pipe and structures. The work shaii focus on pianning, investigation and
engineering related to the 2020 program.

3. PERIOD OF PERFORMANCE. Professional Engineer shall perform and complete all work by june 30,
2020 and shall only be altered by the parties by a written agreement to extend the period of performance
or by termination in accordance with the terms of the contract. Professional Engineer shall begin
performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City of
Nashua.

4, COMPENSATION. Professional Engineer agrees to perform the work for a total cost not to exceed
THREE HUNDRED NINETY-THREE THOUSAND SEVENTY-FIVE DOLLARS
($ 393,075.00)

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Professional Engineer has received a written exemption from the City of Nashua, Professional
Engineer shall submit monthly requests for payment for services performed under this agreement in
accordance with the values stated in the Agreement. Such requests shall be supported by such data
substantiating the Professional Engineer’s right to payment as the City of Nashua may reasonably require.
Professional Engineer shall submit monthly requests for payment for services performed under this
agreement shall be submitted as follows:

> Electronically via email to VendorAPInvoices@NashuaNH. gov
OR

> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days atter the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved
budget. Specifically, Professional Engineer agrees to provide the following with each request for
payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number, a
listing of personnel hours and billing rates, and other expenditures for which payment is sought.

2. A progress report. The report shall include, for each monthly reporting period, a description

of the work accomplished, problems experienced, upcoming work, any extra work carried out,
and a schedule showing actual expenditures billed for the period, cumulative total expenditures

AG 2 of 3

billed and paid to date under the contract, and a comparison of cumulative total expenditures
billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Professional Engineer. The City of
Nashua will pay Professional Engineer within 30 days of approval by the City of Nashua of the submitted
invoice forms and progress reports. The City of Nashua will make no payments until the invoice forms
and progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:

Stephen Dookran, P.E. — City Engineer John Vancor, P.E. — Vice President
Division of Public Works, Engineering Hayner/Swanson, Inc.

9 Riverside Street 3 Congress Street

Nashua, NH 03062 Nashua, NH 03062

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Professional Engineer may change the address or representative by giving written
notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) ‘Hayner /Swanson, Inc. (signature)

James Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 3 of 3

REPORT OF THE FINANCE COMMITTEE
JULY 20, 2022

A meeting of the Finance Committee was held on Wednesday, July 20, 2022, at 7:00 p.m.inthe
Aldermanic Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons
Alderman-at-Large Melbourne Moran, Jr.

Members not in Attendance: Alderman Patricia Klee, Vice Chair
Alderwoman-at-Large Gloria Timmons

Also in Attendance: Alderman Derek Thibeault
Cheryl Lindner, Treasury Management Officer
Kim Kleiner, Administrative Services Director
Amy Girard, Purchasing Manager
Nick Miseirvitch, ClO, Information Technology
William Atkinson, Assistant Fire Chief
Tim Cummings, Economic Development Director

PUBLIC COMMENT

COMMUNICATIONS

From: Amy Girard, Purchasing Agent II
Re: Software & Hardware Maintenance in the amount not to exceed $77,660.01 funded from
54407 Software Maintenance & 54412 Hardware Maintenance

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE A REQUEST FOR THE ANNUAL
RENEWAL OF THE CONTINUED OPERATION OF KRONOS MAINTENANCE AND SUPPORT SERVICES
FOR THE CITY TIMEKEEPING SOFTWARE WITH KRONOS, INC., IN AN AMOUNT NOT TO EXCEED
$77,660.01. FUNDING WILL BE THROUGH: DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND:
54407 SOFTWARE MAINTENANCE ($62,711.20) AND 54412 HARDWARE MAINTENANCE ($14,948.81)
MOTION CARRIED

From: Amy Girard, Purchasing Agent II
Re: — Physicals for firefighters in the amount not to exceed $141,660 funded from Grant Funds: 2020
Assistance to Firefighter Grants & 53135 Medical Services

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE A REQUEST FOR PHYSICALS
FOR FIREFIGHTERS WITH LIFE SCAN WELLNESS CENTERS FUNDED THROUGH A GRANT IN AN
AMOUNT NOT TO EXCEED $141,660. FUNDING WILL BE THROUGH: DEPARTMENT: 152 FIRE
RESCUE; FUND: GRANT FUNDS - 2020 ASSISTANCE TO FIREFIGHTER GRANTS AND 53135 MEDICAL
SERVICES

MOTION CARRIED

UNFINISHED BUSINESS - None

TABLED IN COMMITTEE

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EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS

DEFINITIONS

PROFESSIONAL ENGINEER STATUS
STANDARD OF CARE

CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

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