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Prime Contract Change Order
004

Prime Contract Change Order (CO)

Project # 21-004 NPD co#

Title Nashua Police Department HVAC Issue Date 21-January-2022
Address 28 Officer James Roche Drive Subject Firing Ranga Lighting
City, State, Zip Nashua, NH 03062

Country ;
Contact Contact Tony DaCosta
Company City of Nashua Company Turnstone Corporation
Address 229 Main Street Address 479 Nashua Street
City, State, Zip Nashua, NH 03060 City, State, Zip Mitford, NH 03055.
Country Country

Phone Phone (603) 249-9300

Fax Fax (603) 673-6138

You are directed to make the following changes to this Contract:

Gate City Electric: $940.00
GUBR Insurance(.89%) :$8.36
Bond Cost (1%): $9.40

CM Fee (15%): $141.00

All other tens and conditions of tha Contract Documents shall remain in effect.

Orginal Contract Price

Net change by previous Change Orders

Contract Amount Prior to this Change

Amount of this Change Order

Revised Contract Amount, Including this Change Order

33,661, 767.00
$9,539.38
$3,61 1,306.38
$1,098.76
$3,612,405,14

Response:L] Accept oO Do Not Accept

City of Nashua
Company

By Date

Yeaton Associates
Company

By Dale

Page 1 off

Nashua Fire Rescue Deputy Chief James W. Kirk

Nashua Fire Rescue

70 East Hollis Street (603) 594-3645
Nashua, NH 03060 Kirki@nashuanh.gov

WWW. nashuatire cam

To: Chief of Department Brian D. Rhodes
From: Deputy Chief James W. Kirk

Date; December 19, 2020

Re: Fire Apparatus Replacement

Chief Rhodes.

The City of Nashua with input from Nashua Fire Rescue has crafted a Capital Equipment Reserve
Fund (CERF) schedule for the replacement of the organization’s capital equipment. Within this
schedule Nashua Fire Rescue is currently due to replace an engine/pumper apparatus designated
Engine 3 and housed at the Spit Brook Road Fire Station. Attached you will find pricing for this
replacement \ehicle and the associated equipment for the vehicle up fit. The total carried within the
CERF schedule tor this replacement is $759,387.00.

Engine 5, also an engine pumper, which 1s housed at the Pine Hill Road Fire Station, is currently
slated tor replacement in 2022. In consideration of this need, Nashua Fire Rescue has negotiated with
Allegiance Fire and Rescue of Walpole, Massachusetts to purchase both apparatus (Engine 3 and
Engine 5) now and realize a multiple-purchase cost savings of $31,625.00 on the second unit. The
cost of fire apparatus typically increases by 10% year over year which further compounds the savings
we would realize if both apparatus were purchased for delivery in 2021. Attached you will find
pricing for the replacement of Engine 5 and the associated equipment for the vehicle up fit. The total
camed within the CERF schedule for the replacement of Engine 5 is $759, 388.00.

With your approval we will move forward with the purchase of 2 — 2021 Pierce Arrow XT Pumpers
from Allegiance Fire and Rescue. The total purchase price for both vehicles and up fit is

5} .434,947,00. This price includes a 100% prepayment discount as well as the aforementioned
discounts,

Respecttully submitted,

LA Wat Ad fl —S
/ /lames W. Kirk
~ Deputy Fire Chief
Nashua Fire Rescue

ALLEGIANCE

FIRE&RESCUE

February 16, 2021

Cits of Nashua lire Rescue PROPOSAL BID# 499
TO thoilis Streut
Nashua. New {lamipshire 03060 FOR FURNISHING

CPEY yyy spparaytis

JU. orgies ms prgpared Le manulachire for you. upen an order being placed by vou, for final acceptance by
e bir A Rescue at ts home office is Walpole. Massachusetts, the apparatus and equipment herein named and for the
fallow, prices

(so (2) Pierce Atrow NUT 106 GPM Pumpers § _1,563,106.00

\llewi

Lan th he mount of ‘S) 454.047 00 is remitted

eure. the bilagce dee at ume of delive 5

TOTAL s

Sdapperte td anupiment arg te be huilband shipped in accordance with the specifications hereto attached. delity's

due lo surtkes, wit ar liternanional conflict, failures to obtain chassis. materials, or other causes beyond our control not

preventing. within about 300-320 working days after receipt of this order and the acceptance thereof at our office at Walpole.
Vinssacliusens, and to be del ySashua Pre Rescue Department. Nashua Nit

Vered be sar at bn

The specifications herein ventained shall ferm a pan ef the final centract. and are subject to changes desired by the
purchaser, prov ited such ultyratigns are mierlined prior ty ihe acceptance by the company of the order to purchase, and provided
sell) alleratiots do vet inatenally affeerthe cost of the construction of the apparatus.

The pr ‘opssal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations
iv etteet atthe time of bid. ane with all National Fire Protection Association (NFPA) Guidelines for Automotive Fire Apparatus
is published at the time of bid, except as modified by customer specifications. ee increased costs incurred by first party
because of futmre changes in or additions to said DOT or NFPA standards will be passed along to the customers as an addition
to the price se

Unless aveepted within 3f! days trom date. the right 1s reserved to withdraw this proposition,

ft for wbeve

ALLEGIANCE FIRE & RESCUE

» htm & OCnna

William K. O°Connor — VP Sales & Marketing

R-21-105

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF ONE MILLION FIVE HUNDRED THOUSAND
DOLLARS ($1,500,000) TO PURCHASE TWO NEW ENGINE PUMPER TRUCKS FOR

THE FIRE DEPARTMENT

CITY OF NASHUA

In the Year Two Thousand and Twenty-One

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million five
hundred thousand dollars ($1,500,000). The proceeds of said bonds shall be used to purchase
two new engine pumper trucks for the Fire Department. The useful life of the trucks is fifteen
(15) years. The vehicles are listed in the Capital Equipment Reserve Fund (CERF) report for
both FY 21 and FY 22.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

PASSED BY THE BOARD OF ALDERMEN — FEBRUARY 9, 2021
APPROVED BY THE MAYOR — FEBRUARY 10, 2021

ATTEST: SUSAN K. LOVERING, CITY CLERK

R-21-105

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF ONE MILLION FIVE HUNDRED THOUSAND
DOLLARS ($1,500,000) TO PURCHASE TWO NEW ENGINE PUMPER TRUCKS FOR

THE FIRE DEPARTMENT

CITY OF NASHUA

In the Year Two Thousand and Twenty-One

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million five
hundred thousand dollars ($1,500,000). The proceeds of said bonds shall be used to purchase
two new engine pumper trucks for the Fire Department. The useful life of the trucks is fifteen
(15) years. The vehicles are listed in the Capital Equipment Reserve Fund (CERF) report for
both FY 21 and FY 22.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

PASSED BY THE BOARD OF ALDERMEN — FEBRUARY 9, 2021
APPROVED BY THE MAYOR — FEBRUARY 10, 2021

ATTEST: SUSAN K. LOVERING, CITY CLERK

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 12, 2021

Re: Multi-Year Contract Award — Recycling: Refrigerant (CFC’s)

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Refrigerant Recycling

Value: $60,000 ($20,000 per year for 3 years)

Vendor: Ondus Mechanical & Appliance LLC

Purchasing Memo#: 21-130 dated May 12, 2021

Contract Term: July 1,2021 through June 30,2024
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-130

TO: Mayor Donchess
Finance Committee

SUBJECT: Recycling: Refrigerant Recovery in the amount of $60,000 funded from accounts 55699
Other Contracted Services

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated April 29, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Refrigerant Recovery (CFC’s)
Value: $20,000 per year for a total of $60,000 for 3 year contract term
Vendor: Ondus Mechanical and Appliance

Department: 168 Solid Waste
Source Fund: 55699 Other Contracted Services

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 2/5/2021 and the following bids were received:

Vendor Location Amount | Note
Ondus Mechanical & Appliance Merrimac, NH S5/unit
Interstate Refrigerant Recovery Foxboro, MA S6/unit

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements.

The Board of Public Works (4/29/21 BPW meeting), The Division of Public Works: Solid Waste, and
the Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Lafleur
C O'Connor

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Jeff Lafleur, Superintendent
Solid Waste Department

Refrigerant recovery (CFC’s) contract with Ondus Mechanical and Appliance
LLC.

To approve a three year contract between the City of Nashua and Ondus
Mechanical and Appliance LLC of Merrimack, NH for refrigerant recovery
(CFC’s) services at the Nashua Recycling Center at an annual cost not to exceed
$20,000, pending approval of the FY22 operating budget. The term of this
contract will be from July 1, 2021 through June 30, 2024. Funding will be
through: Department: 168 Solid Waste; Fund: Solid Waste; Account
Classification: 55 Other Contracted Services.

The Solid Waste Department went out to bid for the refrigerant recycling at the
Four Hills Landfill. Interstate Refrigerant Recovery, Inc. and Ondus Mechanical
and Appliance LLC both submitted bids. After reviewing the bids, the Solid
Waste Superintendent and Recycling Coordinator determined that Ondus
Mechanical and Appliance LLC should be awarded the contract. This contract is
for three years renewable annually subject to budget appropriations. The duration
of this contract will be from July 1, 2021 through June 30, 2024

Ondus Mechanical and Appliance LLC has provided the required certificate of
insurance to accomplish this service. They have the lowest price and were the
vendor for this service from FY 2001 thru FY 2015.

The Solid Waste Superintendent and the Recycling Coordinator recommend
awarding Ondus Mechanical and Appliance LLC of Merrimack, NH the contract
for these services.

REFRIGERANT RECYCLING BIDS

Company $/unit
Ondus Mechanical and Appliance LLC $5

Interstate Refrigerant Recovery, Inc. $6

City of Nashua

Division of Public Works

Solid Waste Department

REFRIGERANT RECYCLING PROGRAM

PROPOSALS RECEIVED: RFP 1058 - 030121

Company Amherst Appliance Repair Interstate Refrigerant Recovery, Inc. Northeast Resource Recovery Assn.
CONTACT Stephen P. Ondus Diane Mitchell
TITLE Owner, Member Office Manager
ADDRESS 95 Belmont Drive, Merrimack NH 03054 P.O. Box 517, Foxboro MA 02035 NO BID SUBMITTED
508-543-5482; 866-533-7366; 508-560-
PHONE 603-320-5822 (cell) 5735 (cell)
FAX 508-543-5414
E-MAIL ondusmechanical@gmail.com dfraga@irri.us
PRICE / UNIT $5 $6
Bond Not Included Not Included
EXPERIENCE / QUALIFICATIONS Certificates for Technicians Municipal cont rec 2 train ine certificianict
Technicians;
SERVICE & RECYCLING PLAN No Response Process explained in RFP

Documentation of regulatory
compliance

No Response

No issues mentioned

Technician Certification

Steve Ondus (0017854220796)

Timothy Maloof, owner
(P42DFD6533759B8520)

EPA (Sect 608)

William Palmer (P163E4EF96529C8D1)

Malden Battle (81652799COC1F75D0)

Disposition of evacuated gases

Not indicated

Not indicated

Insurance Certificates

N/A (due after contract award)

C&S Ins. Agency, Mansfield MA

general

CFC RECYCLING
Proposals Summary March 2021

automotive

workers comp

$1M,$1M,$1M

REFERENCES (3)

1 reference: Jeff Lafleur (Nashua)

1. METHUEN MA, DPW Director Patrick
Bower, 978-983-8545

Left message to call 3/9/2021

2. NEWTON MA, Comm Pub Works
James McGonigle, 617-796-1000

Left message to call 3/9/2021

3. SCHNITZER, Manchester NH Tom
DiMaggio, 603-623-0342

Responsive, reliable, leaves area clean; used by
Concord facility also

WORK HISTORY - Nashua (past 5 yrs)

CFC vendor FY 2001 > FY 2015

CFC vendor FY 2016 > FY 2021

EXCEPTIONS

NONE

25 unit = minimum; commercial units @
$25 (refrig) or @ $50 (A/C)

CFC RECYCLING
Proposals Summary March 2021