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Board Of Aldermen - Agenda - 5/25/2021 - P180

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
180
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

DATE (MM/DD/YYYY}

——~™S ®
ACORD VEHICLE OR EQUIPMENT CERTIFICATE OF INSURANCE [| geisioo01

THIS CERTIFICATE iS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

This form is used to report coverages provided to a single specific vehicle or equipment. Do not use this form to report liability coverage
provided to multiple vehicles under a single policy. Use ACORD 25 for that purpose.

PRODUCER NAME.” _Dan Bantham
StateFarm Dan Bantham LUTCF, Agent (AG, No, Ext), 603-429-2008 [FRE oy: 603-429-1524
289 DW HWY GOiatss. _ dan@danbantham.com
° PRODUCER
CUSTOMER ID #:
Merrimack NH 03054 INSURER(S} AFFORDING COVERAGE NAIC #
INSURED INSURER A; State Farm Mutual Automobile Insurance Company 25178
Stephen Ondus INSURER B:
95 Belmont Dr. INSURER C :
INSURER D :
Merrimack NH 03054 INSURER E :
DESCRIPTION OF VEHICLE OR EQUIPMENT
YEAR MAKE / MANUFACTURER MODEL BODY TYPE VEHICLE IDENTIFICATION NUMBER
2017 Chevrolet K2500 Pickup 1GC 1KXEY6HF 242984
DESCRIPTION VEHICLE/EQUIPMENT VALUE , SERIAL NUMBER
$
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS tS TO CERTIFY THAT THE POLICY(IES) OF INSURANCE LISTED BELOW HAS/HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY
PERIOD{S) INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICY(IES) DESCRIBED HEREIN IS/ARE SUBJECT TO
ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICY(IES).

INSR] ADDL. POLICY EFFECTIVE | POLICY EXPIRATION
LTR |INSRD TYPE OF INSURANCE POLICY NUMBER DATE (MMIDDIYYYY) | DATE (MMIDD/YYYY} UMITS
x VEHICLE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
BODILY INJURY (Per person) | §
AlY 064 6949-F05-29 12/05/2020 12/05/2021
BODILY INJURY (Par accident) | $
PROPERTY DAMAGE $s
GENERAL LIABILITY EACH OCCURENCE $
OCCURRENCE GENERAL AGGREGATE $
CLAIMS MADE $s
INSR| Loss POLICY EFFECTIVE | POLICY EXPIRATION
LTR |PAYEE| TYPE OF INSURANCE POLICY NUMBER DATE (MMIDDIYYYY} | OATE {MM/DDIYYYY) LIMITS / DEDUCTIBLE
VEH COLLISION LOSS ACV AGREED AMT | $ LIMIT
A LX 064 6949-F05-29 42/05/2020 12/05/2021 @ O
oO CO STATED AMT | $ 500 DED
VEH COMP VEH OTC ACV AGREED AMT | $ LIMIT
A LX LJ 064 6949-F05-29 12/08/2020 12/05/2021 = O
O (STATED AMT | 8 100 bED
EQUIPMENT (2) acy) [7] AGREED AMT 5 unit
BASIC BROAD C) rc (7 STATED AMT $ DED
SPECIAL oO

REMARKS (INCLUDING SPECIAL CONDITIONS / OTHER COVERAGES) (Attach ACORD 101, Additional Remarks Schedule, If more space is required)

*** includes all owned, non-owned, and hired autos ***

ADDITIONAL INTEREST CANCELLATION
Select one of the following: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
The additional interest described below has been added to the policy(ies) listed herein by policy number(s). BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
5% A request has been submitted to add the additional interest described below to the policy(ies) DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
listed herein licy number(s). 5 4
VEHICLE / EQUIPMENT INTEREST: i LEASED { i FINANCED DESCRIPTION OF THE ADDITIONAL INTEREST
NAME AND ADDRESS OF ADDITIONAL INTEREST oo SX } ADDITIONAL INSURED LOSS PAYEE
City of Nashua, NH LENDER'S LOSS PAYEE

229 Main St LOANS eyes n

Nashua NH 03060 “PY EPRESE| “AL br
| ‘Mb f

1997-2015 ACORDLORPORATION. All rights reserved.
ered’marks of ACORD

ACORD 23 (2016/03) The ACORD name and logo are regi
1004361 142987.4 04-24-2020

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P180

Board Of Aldermen - Agenda - 5/25/2021 - P181

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
181
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 13, 2021

Re: Multi-Year Contract Award — Air Quality and Landfill Gas Testing

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Air quality and landfill gas sampling/analysis services at Shady Lane
Landfill and New Searles School
Value: $23,100 per year for a contract total of $69,300
Vendor: TRC Environmental Corporation
Purchasing Memo#: 21-131 dated May 13, 2021
Contract Term: 3 years
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P181

Board Of Aldermen - Agenda - 5/25/2021 - P182

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
182
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 13, 2021
Memo #21-131

TO: Mayor Donchess
Finance Committee

SUBJECT: Air Quality and Landfill Gas Testing in the amount of $69,300 funded from accounts 53107
Architect & Engineering Services

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated April 29, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Air quality and landfill gas sampling/analysis services at Shady Lane Landfill and New
Searles School

Value: $23,100 per year for a total of $69,300 for 3 year contract term

Vendor: TRC Environmental Corporation

Department: 168 Solid Waste
Source Fund: 53107 Architect & Engineering Services

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall
exceed $10,000 shall be purchased by formal, written contract from the lowest responsible
bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 3/24/2021 and the following bids were received:

Vendor Location Amount Note
TRC Environmental Manchester NH $69,300

Civil & Environmental Consultants Inc | Raynam MA $89,100

CTEH LLC Little Rock AR $105,655.68

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.

The Board of Public Works (4/29/21 BPW meeting), The Division of Public Works: Solid Waste, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Lafleur
C O'Connor

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P182

Board Of Aldermen - Agenda - 5/25/2021 - P183

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
183
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

To:

From:

Motion F:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Jeff Lafleur, Superintendent
Solid Waste Department

Approval of a contract award to TRC Environmental Corporation (TRC) of
Manchester, NH for landfill gas and air quality monitoring services at the Shady
Lane Landfill and New Searles School

To approve a three year contract for air quality and landfill gas sampling and
analysis services at Shady Lane Landfill and New Searles School for the Solid
Waste Department with TRC of Manchester, NH in the amount not to exceed
$69,300. Funding will be through: Department: 168 Solid Waste; Fund: Solid
Waste; Account Classification: 53 Professional and Technical Services.

The Solid Waste Department solicited RFP’s in March 2021 to engage a firm
with substantial experience in analytical field and laboratory testing relative to air
quality and landfill gas. The professional skills and services required to produce
the required results consist of ambient air and landfill gas sampling, analysis and
reporting. These services are performed at the former Shady Lane landfill and
New Searles School.

Three bids were received. TRC was chosen based on the qualifications and
experience presented in their response to the City’s RFP. TRC has also provided
the required certificate of insurance to accomplish this testing

Bidder Information Total Fee Proposal
TRC Environmental Corporation Total: $69,300.00
Civil & Environmental Consultants, Inc. | Total: $89,100.00
CTEH, LLC Total: $105,655.68

This contract was awarded with the option for potential annual renewals for up to
three years under the same terms and conditions for each fiscal year (July 1 to
June 30) at the discretion of the City. The contract is scheduled for submittal to
the Finance Committee upon Board of Public Works approval and is subject to
approval of the City’s FY22 budget.

The Solid Waste Superintendent and the Environmental Engineer recommend
awarding TRC of Manchester, NH the contract for these services.

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P183

Finance Committee - Agenda - 2/16/2022 - P14

By dnadmin on Sun, 11/06/2022 - 21:40
Document Date
Thu, 02/10/2022 - 15:14
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/16/2022 - 00:00
Page Number
14
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__021620…

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Oo CSL4-LSCS 840141403625 3500/4000/5000K Switchable CCT, O-10V dimming MED: 4876 5191 4872 38 128 137 128
HIGH 5402 5770 5405 45 120 128 120
Low 7387 Tit 7404 60 123 130 123
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Page Image
Finance Committee - Agenda - 2/16/2022 - P14

Board Of Aldermen - Agenda - 5/25/2021 - P184

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
184
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

CONTRACT FOR INDEPENDENT CONTRACTOR

AIR QUALITY AND LANDFILL GAS TESTING
SHADY LANE LANDFILL & NEW SEARLES SCHOOL

RFP0016-041221
A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

TRC ENVIRONMENTAL CORPORATION
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

650 SUFFOLK STREET, LOWELL MA 01854
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B—TRC Environmental Corporation proposal submittal dated April 12, 2021

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

AG 1 of 4

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P184

Board Of Aldermen - Agenda - 5/25/2021 - P185

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
185
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

2. WORK TO BE PERFORMED. Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and

required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

SCOPE OF SERVICES:

The scope of services shall include the following tasks:
>» Perform all necessary sampling and analytical testing outlined in the scope of services.

> Become familiar with the site subject to this RFP, including knowledge of air and landfill gas
sampling locations.

> Perform a thorough quality assurance review of the field, analytical, and laboratory QA/QC
data, and certify that results and detection limits are within acceptable limits for the analytical
method or field instrument used. Any anomalies or inconsistencies in the data, including
laboratory QA/QC data should be explained in writing. The City reserves the right to reject
any data that fails quality assurance review and shall require re-testing at the contractor’s
expense. A list of minimum detection limits to be achieved for each of the laboratory and field
analyses specified under the scope of services on page 6 shall be included with the proposal.

>» When called upon, meet with the City to review data at no additional cost to the City.
Additionally, perform re-sampling and analysis at no additional cost to the City in the event of
field or laboratory contamination of samples or if questionable analysis results are reported.

> Notify and coordinate all sampling events through the City designated contact person.

3. PERIOD OF PERFORMANCE. The term of the contract will be for three (3) years, with first year
commencing on or about_July 1, 2021 and terminating on June 30, 2024. Each year is subject to
annual budget appropriations and at the City of Nashua's sole discretion. A separate/amended purchase
order shall be issued for each year of the contract.

Independent Contractor shall perform and complete all work within the time periods set forth and may
only be altered by the parties by a written agreement to extend the period of performance or by
termination in accordance with the terms of the contract. Independent Contractor shall begin
performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City
of Nashua.

4. COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
Independent Contractor agrees to perform the work for a total cost not to exceed

TWENTY - THREE THOUSAND DOLLARS and 00/100 DOLLARS ($23,100) annually for
each year of the contract and in accordance with 7.0 PROPOSAL COSTS.

AG 2 of 4

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P185

Board Of Aldermen - Agenda - 5/25/2021 - P186

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
186
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent
Contractor shall submit an itemized Application for Payment for operations completed in accordance
with the values stated in the Agreement. Such applications shall be supported by such data substantiating
the Independent Contractor’s right to payment as the City of Nashua may reasonably require.
Independent Contractor shall submit requests for payment for services performed under this agreement
directly to:

>» Electronically via email to VendorAPInvoices@NashuaNH. gov
OR

>» Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until the date of execution
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

Jeff Lafleur, Superintendent
City of Nashua -Division of Public Works
Solid Waste Department
840 West Hollis Street
Nashua, NH 03062

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to
be given to and received by the addressee thereof on the third business day after being deposited in the
mail. The City of Nashua or Independent Contractor may change the address or representative by giving
written notice to the other party.

AG 3 of 4

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P186

Board Of Aldermen - Agenda - 5/25/2021 - P187

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
187
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) TRC ENVIRONMENTAL (signature)

James W _Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 4 of 4

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P187

Board Of Aldermen - Agenda - 5/25/2021 - P188

By dnadmin on Mon, 11/07/2022 - 07:01
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
188
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

SND Ww FY SN

~

10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31,

EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS

DEFINITIONS

INDEPENDENT CONTRACTOR STATUS
STANDARD OF CARE

CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK

CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
Ciry INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

GC 1 of 12

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Board Of Aldermen - Agenda - 5/25/2021 - P188

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