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Finance Committee — 02/16/2022 Page 6

Tim Cummings, Economic Development Director

That’s correct.
Alderman Klee
Okay, thank you.

Mayor Donchess

Anyone else? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: 4 Cisco Switches in the amount not to exceed $86,049.35 funded from 81342 Computer Software &
Hardware/CERF (IT Department)

MOTION BY ALDERMAN GOUVEIA TO ACCEPT, PLACE ON FILE AND AWARD A BID TO SHI FOR THE
PURCHASE OF FOUR (4) NEW SWITCHES AND CORRESPONDING COMPONENTS IN THE BUILDOUT OF THE
DISASTER RECOVERY SITE IN AN AMOUNT NOT TO EXCEED $86,049.35. FUNDING THROUGH DEPARTMENT:
122 INFORMATION TECHNOLOGY; FUND: 81342 COMPUTER SOFTWARE & HARDWARE/CERF, BY ROLL CALL

ON THE QUESTION

Nick Miseirvitch, ClO, Information Technology

Nick Miseirvitch, Chief Information Officer. This communication as you can see is the next step in the building out the
disaster recovery site. The first meeting this year | mentioned that the next step would be storage. However due to
supply chain issues, | had to swap things around. The switching hardware is a three month lead time. The storage is
only a two month lead time. So members of the committee are aware, switches are the hardware components that all the
devices connect to so they can communicate with each other. These switches will provide ten gigabyte fiber connections
to all components and then a 40 gigabyte connection from site to site. So we're increasing the speed to improve
performance and that’s really about it.

Mayor Donchess

All right. Thank you very much. Anyone?

Alderman Thibeault

Thank you Mr. Mayor. Hey Nick, you look much different than you did a couple hours ago. A constituent asked me this
question and | just wanted to throw it out there because | wanted to make sure that people know the answer to this taking
some training by Alderman Klee. So why weren't we able to get this locally in New Hampshire? That was what the
constituent had asked?

Nick Miseirvitch, ClO, Information Technology

Actually | did reach out to a firm that we do regular business with in New Hampshire. Unfortunately their pricing was
$20,000 higher. The difference in that is probably with the CISCO products there’s a partnership level that vendors deal
with CISCO. So they more they sell, the higher their level and the greater discount they can offer. So unfortunately the
New Hampshire firm probably wasn’t at a high enough level to get us the utmost optimum pricing.

Finance Committee — 02/16/2022 Page 7

Alderman Thibeault

Thank you Nick.

Nick Miseirvitch, ClO, Information Technology

You're welcome.

Alderman Comeau

Thank you Mr. Mayor. Thanks Nick. | just had a quick question. The communication mentions that it’s the awarding of a
bid. Do we know how many bids we received on this and what the length of time was that this was entered in so this was
selected with this company?

Nick Miseirvitch, ClO, Information Technology

Actually | mistyped the letter. It’s not a bid. It’s a quote and | received three quotes.

Alderman Comeau

Thank you.

Mayor Donchess

Now Alderman Comeau you were breaking up a bit so I’m not sure if you...
Alderman Klee
He said thank you.

Mayor Donchess

You're finished? Okay. Any other questions, comments? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS —- ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN GOUVEIA THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER
AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM JANUARY 28,
2022 TO FEBRUARY 10, 2022, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0

Finance Committee — 02/16/2022 Page 8
MOTION CARRIED

GENERAL DISCUSSION

Alderman Klee

Thank you Mr. Mayor. Yesterday | believe Alderman Comeau had asked about the Records of Expenditure and signing
the document that we all sign. | had suggested that | believe when we get the Record of Expenditures there’s a sheet on
the back that he could sign that and then just bring that in. | just want to make sure that | was accurate when | told him
that and the same would apply to Alderman Moran.

Mayor Donchess

Okay, yeah. | think that’s correct and | do have it here for those that are present.
Alderman Klee
Thank you very much.

PUBLIC COMMENT

Laurie Ortolano

Laurie Ortolano, 41 Berkeley Street. I’d like to talk to you a little bit tonight about the barriers and the barrier issue. I’m
really disappointed to learn and today | learned there was a public meeting of the Downtown Improvement Committee
January 14" that was never posted. | would say legally such that the public knew the meeting took place. It was a 90
minute meeting. The bulk of the discussion was about the placement of the barriers. On January 12*, | sent an e-mail to
Alderman O’Brien and Tim Cummings requesting any information on this committee, any committee meetings that were
going to happen. The Right to Know was actually ignored. | never got a response on the 12".

This is my file that | put together today that has about six e-mails that were sent to Alderman O’Brien and Cummings
trying to find out when meetings were going to happen, how the committee was being set up, and how | could participate
or Know about it. | got stonewalled for two months. | learned through a back door that there was never going to be a
committee picked as said in the public meeting on December 8" that the stakeholders — and | have confirmation of this
through e-mails — was going to be just a downtown committee of stakeholders. Well | realize now that that committee is
the Downtown Improvement Committee. It was never directly said. Tim Cummings was meeting with them for two
months to go over developing the plan and getting input from them. | can tell you if the public had known, there would
have been 25 people out there. | know there would have been. The best place for the public to have their input is in
these smaller subcommittee meetings. They're much more productive that coming to a board meeting.

| received the most offensive e-mail last night from Tim Cummings telling me that | didn’t miss anything. | shouldn't be
concerned that those two meeting weren't really posted because you'll have all the opportunity you need when it goes to
the board. You know what, that’s the normal process. The normal process is that I’m allowed to attend all public
meetings that are public meetings. You don’t get to pick what meetings | get to go to. At any time the Board of Aldermen
can cancel public comment. They’ve done it before. The Board of Aldermen doesn't answer questions.

I’ve got a drawing in front of me now that | actually have questions about. If | had gone to those two committee meetings,
| could have asked questions. When this come up...

Alderman Gouveia

30 seconds
Laurie Ortolano

...| can’t ask questions. Today | went over to City Hall to try and get the records for the minutes for the Downtown
Improvement. | was treated so hostile by Tim Cummings | was floored. | waited 45 minutes outside this office at that
table just left a message when he was done his meeting that | wanted to talk to him. He literally ran down the stairs,
yelled at me that | didn’t have an appointment and refused to answer if the minutes were in his office.

Finance Committee — 02/16/2022 Page 9

Alderman Gouveia

That’s time.
Laurie Ortolano
Thank you.

REMARKS BY THE ALDERMEN

Alderman Klee

It’s not germane to the aldermanic but today is my husband’s birthday and | just wanted to wish him a happy birthday. I’ve
been in House meetings all day long and | rushed from there to here. | get to at least say happy birthday to him publicly.

Alderman Moran

| just wanted to point out today at the House we were able to pass a Bill that would allow the State to contribute 7.5
percent to our municipal retirement fund and very proud to have voted that today. | just wanted to share that with the
Finance Committee.

Mayor Donchess

Well we thank you very much and all of our members of the delegation particularly those who are Aldermen — yourself,
Alderman Klee, and Alderman O’Brien. | suspect all the members of our delegation supported that. So we really
appreciate your hard work.

Anyone else?

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:25 p.m.

Alderman Tyler Gouveia, Pro Tem
Committee Clerk

FINANCE COMMITTEE
FEBRUARY 16, 2022

7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://us02web.zoom.us/j/889 16568053? pwd=SWUzRIE4dWIUSHNJWmJLbTRIUHNIOT09
Meeting ID: 889 1656 8053 Passcode: 155530

By telephone: 1-929-205-6099 Meeting ID: 889 1656 8053 Passcode: 155530

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: HVAC Project Change Order #1 in the amount not to exceed $25,840.39 funded from 81200 Buildings
& Improvements

From: Kelly Parkinson, Purchasing Manager
Re: Personal Protective Clothing in the amount not to exceed $32,580.17 funded from 61110 Protective
Clothing

From: Kelly Parkinson, Purchasing Manager
Re: Command Vehicle with Fit-up in the amount not to exceed $74,292.24 funded from 81500 Vehicles/
CERF

From: Kelly Parkinson, Purchasing Manager
Re: DPW Facility Design Services Change Order #2 in the amount not to exceed $37,000 funded from
53107 Architect & Engineering Services/Bond

From: Kelly Parkinson, Purchasing Manager
Re: | 4 Cisco Switches in the amount not to exceed $86,049.35 funded from 81342 Computer Software &
Hardware/CERF

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

February 9, 2022
Memo #22-234

TO: Mayor Donchess
Finance Committee

SUBJECT: HVAC Project Change Order #1 in the amount not to exceed $25,840.39 funded from
81200 Buildings & Improvements

Please see attached communications from Karen Smith, Buisiness Office Manager, dated January 31, 2022
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Change Order #1 to update requirements for the HVAC upgrade at the Nashua
Police Department
Value: $25,840.39

Original Contract was approved on 5/5/21 for $3,601,767. This change order will
bring the project total to $3,627,607.39

Vendor: Turnstone Corporation

Department: 150 Police Department

Source Fund: 81200 Buildings & Improvements

Bid Info: RFPO0929-021121 was issued on 2/15/21, 4 proposals were received.

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department, and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Smith

CHANGE ORDER

No. 1
PROJECT: Nashua PD HVAC
OWNER’S CONTRACT NO: N/A
EXECUTED CONTRACT DATE: N/A
DATE OF ISSUANCE; 05-06-2021 EFFECTIVE DATE: N/A____
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 163567

CONTRACTOR: Turnstone Corporation

ENGINEER: Yeaton Associates, Inc.

You are directed to make the following changes in the Contract Documents:
Description:

1) Cooling in Data Closets 113A & 218A

2) Shaft Fire Dampers

3) Tiles and Grid

4) Firing Range Lighting (1 Row Only)

5) Roll Call Room HVAC Extension

Justification:

1) Due to the presence of information technology hardware and components that have been
moved into this closet over the years, and the excessive heat that the equipment generates, the
need for the room to have its own temperature control and regulation was identified.

2) During the course of the installation of the new HVAC system components, it was identified

that these fire dampers needed to be installed in order to bring the system into compliance with
code.

3) New ceiling tiles and grid to replace original ceiling that is old, damaged, discolored and in
some locations missing.

4) Update the lighting in the firing range in accordance with the updates to the HVAC system.
This change order will cover 1 row of lights only (The remaining rows of lights will be
installed at a later date and will require an additional change order at that time).

5) Roll call room HVAC expansion. The roll call room HVAC will be adjusted to accommodate
the size of the roll call room.

Summary
No. 1
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price Original Contract Times
3,601,767.00 Substantia! completion:
Ready for final payment:
Net changes from previous Change Orders Net change from previous Change Orders
$0.00
Contract Price prior to this Change Order Contract Times prior to this Change Order
$3,601,767.00 Substantial completion:
Ready for final payment:
Net Increase édecreasejof this Change Order Net Increase (decrease) of this Change Order
25,840.39
Contract Price with all approved Change Orders Contract Times with all approved Change Orders
3,627,607.39 Substantial completion:
Ready for final payment:
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
, Director Mayor Jim Donchess
(Authorized Signature) (Authorized Signature) Owner
{Authorized Signature)
Date: / Ly [ti Date:
Date:

Project infonnation

Prime Contract Change Order (CO)

Prime Contract Change Order

Yeaton Associates
Compa

hey

Project # 21-004 NPD co# 001

Title Nashua Police Department HVAC Issue Date 21-Oclober-2021

Address 28 Officer James Roche Drive Subject Cooling in Data Closets 113A & 218A

City, State, Zip Nashua, NH 03062

Country

Contact : Contact Tony DaCosta

Company City of Nashua Company Turnstone Corporation

Address 229 Main Street Address 479 Nashua Street

City, State, Zip Nashua, NH 03060 City, State, Zip Milford, NH 03055

Country Country

Phone Phone (603) 249-9300

Fax Fax (603) 673-6138

You are directed to make the following changes to this Contract:

J.Lawrence Hall: $1,983.00

GUER Insurance(.89%) :$17.64

Bond Cost (1%): $19.83

CM Fee (15%): $297.45

All other terms and conditions of Ihe Contract Documents shall remain in effect.

Original Contract Price $3,601,767.00
Net change by previous Change Orders $0.60
Contract Amount Prior to this Change $3,601,767.00
Amount of this Change Order $2,317.92
Revised Contract Amount, including this Change Order $3,604,084.92
Response:l_] Accept oO Do Not Accept

Company Compa -

By Date By ¥ Da

Page ft of 7

J. LAW R E N GCG E J. Lawrence Hall Co., Inc. jp 603-882-2021
al A I | 17 Progress Avenue Ff 603-882-1287
Nashua, NH 03062 w www. jlawrencehall.com

October 5, 2021

Turnstone Corporation
479 Nashua St.
Milford, NH 03055

Altn: Tony Dacosta

Subject: Nashua Police Department HVAC Upgrade
Re: RFI #2 Cooting in Data Closets 113A & 218A

We are pleased to provide the following quote to add exhaust in data closets 113A & 218A per revised
drawing (1.9 and the attached revised drawing M1.12. The attached drawing shows in red how the exhaust
was run for room 218A. The 6" duct running thru room 218A had already been installed before RFI#2 was
answered.

Total Price: $1,983.00
if there any questions regarding this quote, please do not hesitate to call.

Sincerely,

fo,
vA AAS

Robert Hansen
Sales Engineer

Engineered Air Conditioning & Energy Cantrol Systems