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alight

Premium Support Package

Your Alight team is an extension of your HR department, taking the heavy lifting of benefits administration &
project management, so you can elevate your HR focus. You receive all of the great benefits of our core HR
support PLUS additional support for some of your most important administrative functions, including
management of Qualifying Life Events (QLEs), Evidence of Insurability (EOI), and ongoing Dependent

Verification.

eee GOR
6 ce

. oo . : Compliance & Cost
Benefits Administration Project Management P
Management
Support
¥ Implementation
. a: management & Y Dependent Verification
v
, Fvidence of Insurabitity requirements Y Life Events Verification
ual Year processing ¥ Annual Enrollment ¥ Compliance processing

Y Carrier updates management

¥ Governance &
stewardship

Smart-Choice Accounts

Putting aside money for current and future needs is important to all of your people. With Smart-Choice
Accounts for healthcare, childcare, transportation and education costs, you can make sure you’re retaining
your best employees by helping them save and build wealth.

Smart-Choice Advantages

e Unmatched Integration: Our integrated platform offers one phone number, one customer care team
one website and one mobile application, making account management easy for your people

’

e Convenient access anywhere: Our mobile app offers full account access at your fingertips and
includes touch ID and facial recognition features that help ensure your account stays secure. Submit
claims, view real-time balances and transactions or ask our voice-activated assistant, Emma,
questions about your benefit accounts, all from your phone.

e Comprehensive education: Our robust, ongoing communications - including online resources, videos
and calculators-will help your people manage and understand their accounts.

e Easy access to funds: Our Alight Smart-Choice Card™ gives your people easy access to their FSA or
HSA funds to cover qualified medical expenses with a single swipe, and our sophisticated hierarchy
technology automatically pays for eligible services from the right account based on your plan rules.

e Robust reporting and analytics: Sophisticated participant analytics and dashboards allow you to
uncover strategic insights and implement turnkey marketing programs to influence how your people
spend and save.

e Innovative payment solutions: Our card processing, claims and banking are embedded in one system
so we can settle transactions in real-time and automate your claim payments and participant
reimbursements.

e Health plan neutral: Giving your organization the freedom to add new account types independent of
any health plan additions or changes and without disruption to your people.

Alight Digital Navigation

Alight’s Digital Navigation solution is a technology solution, embedded in your employee’s benefit portal, that
optimizes your organization’s health plan network with high-quality, cost-effective care.

Your people can access Digital Navigation anytime, anywhere (online or mobile app). They will have the ability
to find highly-rated, cost-effective providers, get personalized care recommendations and understand the
actual cost of care so they can make healthcare decisions that consider both quality and cost.

Let's face it, healthcare is complex, and employees need help. Here’s how Alight’s Digital Navigation solution
simplifies healthcare navigation and lowers healthcare costs for you and your employees:

Compare Costs for Care

+ Get price comparisons before
receiving procedures and care.
+ Depending on the doctor, hospital
or facility, costs can vary by
> hundreds or thousands of dollars—

even in-network.

@))

Highly-Rated, Cost-Effective
Providers

Find highly-rated doctors, dentists
and eye care professionals in your
area who meet your personal
preferences and healthcare needs
by intersecting cost and quality
data.

10

alight

Summary and Pricing - Benefits Administration Solution

Per employee per month (PEPM) fees calculated based on 2,776 active employees on the software

Recommended Strategy Standard Fees
Benefit Delivery Platform & Website

e Initial and ongoing configuration of all benefit plans, rates, rules, etc. &

testing
¢ 1Custom Payroll File & up to 8 Custom Carrier/Vendor Files
o Additionat Files or Custom Reports = $1,000 per File

e fntelligent Virtual Assistant (IVA), Lisa

e $0.30 PEPM per language for ongoing site translation

e Total Compensation Statements

e Advanced Decision Support

Integrated Mobile Experience
e Personalized Mobile App & Dashboard
e Upto 711 informational tiles
e Standard Refresh Schedule for Data imports by Category Type:
o Retirement and FSA - Monthly or Bi-weekly Updates
o Paid Time Off and Pay Amount - Per Pay Period Updates
o Health Plan ID - Quarterly Updates
$150 per additional data import date
e = Personalized alerts and messages
e Optional SSO integration to 3% party sites priced separately

. oe + ge Implementation Fee:
Alight Digital Navigation

; . . . $14,518.48
e Embedded Digital Navigation to find high-quality, cost-effective care
+
ACA Compliance Tool
e Ongoing hours and eligibility monitoring -$0.50 PEPM for non-eligible $5.23 PEPM

employees

e Custom portal with location-level reporting

e Notice of Coverage Options & Annual 1095-C Reporting (Optional Print
and Fulfillment)

e Client Data Corrections & Acquisition Integration

e Historical Data Uptoad: $0.50 per employee for each month of data

e Delivery of notices & 1095-C: $2.00 per mailing + postage

e Manual update of corrected data: $150 per hour (client must sign off
on Statement of Work)

Assumes a 3- year agreement

Year-Round Call Center Support
® System technical support
e Answers to general benefit questions
e = Enrollment assistance for annual, new hire & life events
e Assumes S$ 25% enrollment utilization during AE

11

alight

Recommended Strategy

Standard Fees

Benefit Delivery Platform & Website
e Initial and ongoing configuration of all benefit plans, rates, rules, etc. &
testing
¢ 1Custom Payroll Fite & up to 8 Custom Carrier/Vendor Files
o Additional Files or Custom Reports = $1,000 per File
e Intelligent Virtual Assistant (IVA), Lisa
e $0.30 PEPM per language for ongoing site translation
¢ Total Compensation Statements
e Advanced Decision Support

Integrated Mobile Experience

e Personalized Mobile App & Dashboard

e Upto 11 informational tiles

e Standard Refresh Schedule for Data Imports by Category Type:
o ~=©Retirement and FSA - Monthly or Bi-weekly Updates
o Paid Time Off and Pay Amount - Per Pay Period Updates
o Health Plan ID - Quarterly Updates

e $150 per additional data import date

* Personalized alerts and messages

e¢ Optional SSO integration to 3" party sites priced separately

Alight Digital Navigation
e Embedded Digital Navigation to find high-quality, cost-effective care

ACA Compliance Tool

¢ Ongoing hours and eligibility monitoring -$0.50 PEPM for non-eligible
employees

* Custom portal with location-level reporting

e Notice of Coverage Options & Annual 1095-C Reporting (Optional Print
and Fulfillment)

e Client Data Corrections & Acquisition Integration

e Historical Data Upload: $0.50 per employee for each month of data

° Delivery of notices & 1095-C: $2.00 per mailing + postage

e Manual update of corrected data: $150 per hour (client must sign off
on Statement of Work)

Year-Round Call Center Support
e System technical support
e Answers to general benefit questions
e —_ Enrotlment assistance for annual, new hire & life events
e Assumes < 25% enrollment utilization during AE

Year-Round Employer Assistance
e QLE Management
e EOI Management
e Ongoing Dependent Verification

Implementation Fee:
$15,2823.20

+

$5.70 PEPM
Assumes a 3- year agreement

Spending Accounts

Flexible Spending Account Administration

Standard Fees
# of
Accounts nigel
0-500 $3.25
501 - 1,500 $2.95

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Assumptions

90-Day Disclaimer

The information (data) contained in this proposal constitutes a trade secret and/or information that is
commercial or financial and confidential or priviteged. It is furnished to City of Nashua in confidence with the
understanding that it will not, without permission of Alight, be used or disclosed other than for evaluation
purposes; provided, however, that in the event a contract (or other agreement) is awarded on the basis of this
proposal the prospect shall have the right to use and disclose this information (data) to the extent provided in
the contract (or other agreement). This restriction does not limit the prospect’s right to use or disclose this
information (data) if obtained from another source without restriction.

This quote is valid for 90 days from the date of this proposal.

Reporting

Client is responsible for delivering timely and accurate data in Alight’s required data file formats. If Client fails
to deliver the data in the correct format, and if after notice and opportunity for Client to correct, Alight must
manually correct the data format, then Client will incur a fee of $150.00 per hour for all manual data
manipulation or correction.

During implementation, to ensure accurate IRS reporting of employee status and measurement timelines,
Client will be required to provide Alight with historical employment history and hours worked, measurement
periods, benefit enrollment, and special leave of absence information. Client will provide such data to Alight
using Alight’s ACA Compliance data file format. To process such information, Alight will charge a one-time fee
equal to $0.50 per employee per month for each month of historical data imported, such fee not to exceed a
total of twelve (12) months, as provided in the Statement of Services. Some Clients may be asked to provide
more than 12 months of data to ensure accuracy (but the fee will not exceed a maximum of 12 months).

Agreement assumes Client will provide historical data in one file (rather than multiple date-range files).
If Client adds one or more affiliated entities to the platform after Client’s initial implementation (for example,
through acquisition or merger), the historical data fee may apply to each such entity.

CHANGE ORDERS

Client will assume responsibility for costs associated with changes to items and/or services not included in the
proposal. Change Orders should be sent to Alight and are subject to approval by Alight, based on timeline
requirement.

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About Alight Solutions

With an unwavering belief that a company’s success starts with its people, Alight Solutions is a leading cloud-based
provider of integrated digital human capital and business solutions. Leveraging proprietary Al and data

analytics, Alight optimizes business process as a service (BPaaS) to deliver superior outcomes for employees and
employers across a comprehensive portfolio of services. Alight allows employees to enrich their health, wealth and work
while enabling global organizations to achieve a high-performance culture. Alight’s 15,000 dedicated colleagues serve
more than 30 million employees and family members. Learn how Alight helps organizations of all sizes, including over
70% of the Fortune 100 at alight.com.

©2021 Alight Solutions

14

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

January 26, 2022
Memo #22-229

TO: Mayor Donchess
Finance Committee

SUBJECT: Motorcycle in the amount not to exceed $26,220 funded from 81500 Vehicles/CERF
Please see attached communications from Karen Smith, Buisiness Office Manager, dated January 21, 2022

for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: 2022 H-D FLHTP Harley Davidson Motorcycle to replace 1997 Harley Davidson
Motorcycle VIN 1HD1FHR11VY618495

Value: $26,220

Vendor: Seacoast Harley Davidson of North Hampton NH

Department: 150 Police Department
Source Fund: 81500 Vehicles/ CERF

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

The Nashua Police Department, and the Purchasing Department respectfully request your approval of this
contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: K Smith
B Sojka

NASHUA POLICE
Date: 21 January 2022

Intradepartmental Communication

To: Kelly Parkinson, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace one 1997 Harley Davidson Motorcycle with a
2022 Harley Davidson FLHTP Motorcycle. The following motorcycle is on the F¥2022 CERF replacement
schedule.

YEAR UNIT# PLATE # MAKE/MODEL VIN# MILEAGE AS
OF 12/29/21
1997 3 6463 Harley Davidson/FLHPI 1HD1FHRI1VY618495 28,300

Pursuant to NRO 5-84 (A) (3), the replacement vehicle will be purchased through the Commonwealth of
Massachusetts: Department of State Police Contract #G6BPC 2019/2020 valid through 1/31/2023.

A quote from Seacoast Harley-Davidson is attached for your review showcasing the features and options
of the new motorcycle and the associated costs and trade-in allowance.

The Nashua Police Department and NPD Fleet Supervisor recommend the purchase in the amount of
$26,220.00 from Seacoast Harley Davidson.

Sincerely,
a) f dy
eae
af e Jp

Karen A. Smith
Business Manager

cc: John Griffin

Seacoast Harley-Davidson

P.O. Box 1740 17 Lafayette Road (US Route 1)
North Hampton, New Hampshire 03862
Tel: (603) 964-9959 Fax: (603) 964-9942
www.seacoastharley.com

November 24, 2021

James Turmel

Nashua Police Dept.

turmelj@nashuapd.com

Motorcycle Quote:
2022 H-D FLHTP $18,500.00
Whelen Windshield LED 645.00
Havis LED Box 3,000.00
Front Par 36 375.00
Fork Mount LED’s $50.00
Paint to match Dept. colors 2,500.00
H-D Bag Rails 400.00
Siren/Amp 1,250.00

Sub Total: 27,220.00

Trade Department 1997 FLHP - 1,000.00

BALANCE: $26,220.00

Seacoast Harley-Davidson holds the MA. State police bid for Harley-
Davidson motorcycles. Contract # SP18-MTRCYCL-F81

Thank you,

Phil Miles

Live Free and Ride™