*e
INCEPTIVWN “@ Quote
Document Indexing/Verification:
Inception Technologies will manually tag each document/folder. Customer has specified that the documents will need
to be tagged/indexed. The indexing structure will be based on customer specified naming values with an estimate of
32 characters per record.
Document Load/Ingest:
®
©
6¢
INCEPT1 N @ Quote
Statement of Work
This Statement of Work contains the tasks and responsibilities required for completion of the conversion/capture
processes to be performed by Inception Technologies for the customer .
Client Obligations:
¢ Boxing of documents
e Provide Manifest of documents or folders
¢ Preparation of documents as described below
* Provide a Point of Contact for the Project
INCEPTION “eo
Quote
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INCEPTI+*N “@
Vendor Capacity, Capability and Qualifications
Company Introduction
Founded in 1996 and based in Manchester NH, Inception Technologies Inc. has provided document scanning services
to public agencies and private corporations for over 18 years. Our experience, reputation, security, and dedication to quality are second to none
in the New England region. In 2012-14, Inception Technologies Inc. processed over 35 million pages for a wide range of public and commercial
clients.
INCEPTI+*N @ Quote
February 23, 2022
Kimberly Kleiner
City of Nashua, NH
229 Main Street
Nashua, NH 03060
Dear Kimberly,
Inception Technologies Inc. is pleased to present our proposal for the scanning of your records. We believe our
experience, technical expertise, and local presence make Inception Technologies uniquely qualified to digitize your
documents while making them searchable.
Document Scanning Proposal
~e
INCEPTIN ©
City of Nashua, NH
229 Main Street
Nashua, NH 03060
City of Nashua
Administrative Services Division
(603) 589-3020
229 Main Street - Nashua, NH 03060
To: Mayor Donchess
Finance Committee
Date: February 23, 2022
Re: Change in Contract — Additional Services Docuware
This request is for an addition to original contract with Inception Technologies for the scanning of
the Property Record Files.
Funding: Assessing 132.1.500 — 53142 Professional & Technical Services for $30,190.25
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FINANCE COMMITTEE
MARCH 2, 2022
7:00 Aldermanic Chamber and Zoom
Join Zoom Meeting: https://usO2web.zoom.us/j/87364695 187? pwd=LzhIZIZNaQovNIk4WIVIWHo1 OFZJUTO9
Meeting ID: 873 6469 5187 Passcode: 369058
By telephone: 1-929-205-6099 Meeting ID: 873 6469 5187 Passcode: 369058
lf there is a problem with the audio, please dial 603-589-3329 to advise.
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
Finance Committee — 01/19/2022 Page 19
for taking the time to explain to us in detail what the role of the committee is and pointing us in the right direction as far as
getting more information.
Lastly, | think we all learned today that our Legislative Assistant Donna Graham lost her father a couple of days ago. So
extend condolences to her and her family.
Alderman Comeau
Finance Committee — 01/19/2022 Page 18
RECORD OF EXPENDITURES
MOTION BY ALDERMAN JETTE THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER
AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM JANUARY 1,
2022 TO JANUARY 13, 2021, BY ROLL CALL
ON THE QUESTION
Mayor Donchess
