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INCEPT1 N @ Quote
Statement of Work
This Statement of Work contains the tasks and responsibilities required for completion of the conversion/capture
processes to be performed by Inception Technologies for the customer .
Client Obligations:
¢ Boxing of documents
e Provide Manifest of documents or folders
¢ Preparation of documents as described below
* Provide a Point of Contact for the Project
Proposed Workflow:
In order to begin the Document Conversion Process, the customer will need to prepare the files to be sent out to the
Inception Technologies as follows:
Prior to transferring the files to Inception Technologies, it is strongly recommended that the customer create a
manifest detailing the contents of each box. This ensures that the customer will be able to track which documents
Inception Technologies has to facilitate expedited return of documents if required.
Inception Technologies Operations Management team will work with the customer's project team to develop a
mutually convenient pick-up and delivery schedule. Depending on the time-sensitivity of the project and the current
workload in the Inception Technologies Production Facility, multiple pick-ups may be scheduled.
Upon receipt of the documents, Inception Technologies will log the total number of boxes in each shipment, label
each box with an ID and record Box ID (at Inception Technologies Imaging facility) in our Production Control
system. The customer can login to our Portal to check the status of a project or schedule another pickup. Once the
boxes are received at our production facility, they are logged into our Production Control System and processed as
follows:
Document Preparation:
Documents must first be prepared to make them “scan ready”. Inception Technologies personnel will remove any
fasteners or clips, align documents, identify and tag illegible documents, and tape ripped documents with clear Scotch
tape. Because some pages will be of various sizes Inception Technologies staff will, where appropriate, tape smaller
pages to an 8 %" x 11” piece of paper to ensure uniformity at the scanner stations. All sticky notes and other
non-standard pages will be prepared and scanned unless they are blank, in which case they will be removed and
discarded.
Document Scanning:
The documents will be scanned at 200 Dots per Inch (200 DPI). These procedures involve analyzing the documents to
be scanned to determine the correct threshold to yield the best image, scanning the documents, creating a PDF
image and utilizing Perfect Page processing software to enhance the scanned image to assure the highest possible
quality for each image.
Quality Control:
Inception Technologies personnel will review each image captured to verify image quality and data integrity.
Objectives for this review include Readability, Skew, Border removal, Multi-Page feeds, and Document Separation. If
any errors are found, Inception Technologies will re-scan these documents, ensuring that all pages scanned are of
consistently high quality.
Inception Technologies Inc. - Quote # 1385 v3 4/10
