Finance Committee — 01/19/2022 Page 18
RECORD OF EXPENDITURES
MOTION BY ALDERMAN JETTE THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER
AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM JANUARY 1,
2022 TO JANUARY 13, 2021, BY ROLL CALL
ON THE QUESTION
Mayor Donchess
Now at the beginning, the question regarding what the Record of Expenditures is came up which | did not answer. | forgot
about the question until now. The Record of Expenditures is the list of all checks written by the city over the period of time
which is usually half a month, including payroll. Normally the CFO, now Treasurer as well, John Griffin is here to answer
any questions about this but he is out ill and therefore could not attend tonight’s meeting. If you do have questions about
individual checks because there are thousands of them, its better if you ask him in advance so that he can research it
because he can’t answer thousands of checks necessarily just off the cuff. The procedure is to approve the list of checks
that have been written. That’s what’s being asked. Any questions? Comments? Could you please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Cathey, Alderman Comeau, Alderman Gouveia,
Alderman Jette, Alderwoman Timmons, Mayor Donchess 7
Nay: 0
MOTION CARRIED
GENERAL DISCUSSION
Alderman Klee
Thank you. | just more for education and please Mr. Mayor correct me if I’m wrong. | just wanted to clarify that we talked
about earlier that anything that is less than $25,000 comes to us as more information and so on. However if there’s an
amendment to it, say it was a $24,000 contract an amendment brought it up over $25,000, then it comes to this
Committee for approval. We would not allow them to do $10,000, $10,000, $10,000 so that they had $100,000 type of
thing. If in total that project comes to or the contract comes over $25,000, it will come back here. That is correct Mr.
Mayor?
Mayor Donchess
Yes.
Alderman Klee
The other thing about the signing of the Record of Expenditures, we do all sign that at the end of the meeting and
Alderman Cathey when you receive a copy of this as we all did in an e-mail, there’s also a cover sheet that you can sign
and mail in so that this Finance Committee will have signed off on this Record of Expenditures.
Mayor Donchess
So we pass it around after the meeting. Anyone else?
PUBLIC COMMENT - None
REMARKS BY THE ALDERMEN
Alderman Jette
Thank you Mr. Mayor. I'd like to thank the new members — well we’re all new members except for Alderman Klee but the
new Aldermen — Alderwoman-at-Large Timmons, and Alderman Gouveia, and Alderman Comeau were here bright and
early. Very eager to assume their duties on the Committee and | appreciate their enthusiasm. I'd like to thank you Mayor
