City of Nashua
Administrative Services Division
(603) 589-3020
229 Main Street - Nashua, NH 03060
To: Mayor Donchess
Finance Committee
Date: February 23, 2022
Re: Change in Contract — Additional Services Docuware
This request is for an addition to original contract with Inception Technologies for the scanning of
the Property Record Files.
Funding: Assessing 132.1.500 — 53142 Professional & Technical Services for $30,190.25
On July 15th 2020 we brought a Proposal to the Finance committee for a contract with Inception
Technologies for the scanning of the Assessing Property record files. This contract in the amount of
$59,638., was charged against GOFFER funds. At that time, we clarified this was only an estimate
and an additional charge could come forward should there be more records than estimated.
Currently, we have 28 boxes which are at Inception in the process of being scanned against the
original contract. They also have another 55 boxes which will need to be charged against the
attached quote. In addition, another 48 boxes within the Assessing department are ready for
scanning. These 103 boxes plus an additional 30GB of storage have been quoted for $30,190.25.
The Assessing department has funds currently within their existing budge under Professional &
Technical Services. We are working with Inception to bring the quotes to the Finance committee.
This does not include the public interface which would allow the public to access the documents,
which is quoted at $7,500.00 and will be included in the FY23 budget.
Kimberly Kleiner
Administrative Services Division Director
Ce: K. Parkinson
