Minutes

Finance Committee — 03/02/2022 Page 13

Mayor Donchess

On Ukraine, we’ve ordered a Ukrainian flag and when it comes, supposedly it’s in shipping | don’t know, when it comes,
we will do a flag raising ceremony out front of City Hall. There are some Ukrainian people who would very much like to be
involved.

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:42 p.m.

Alderman Alex Comeau
Committee Clerk

Finance Committee — 03/02/2022 Page 12

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1 TO THE
ENGINEERING CONTRACT FOR THE CITY OF NASHUA’S LANDFILLS WITH SANBORN HEAD & ASSOCIATES OF
CONCORD, NH, IN THE AMOUNT OF $66,000. FUNDING WILL BE THROUGH DEPARTMENT: 168 SOLID WASTE;
FUND: SOLID WASTE; ACCOUNT CLASSIFICATION: 53 PROFESSIONAL AND TECHNICAL SERVICES

Mayor Donchess

Mr. Lafleur.

Jeff Lafleur, Superintendent of Solid Waste

Finance Committee — 03/02/2022 Page 11

Mayor Donchess

Questions?

Alderman Klee

Thank you for taking this question. It’s a question that | ask whenever | see that there is a bid and one or two bidders are
way different than the rest. | saw that Soep Painting Corp. had a bid of $634,950.00 which is significantly higher than the

other two. | don’t know if you can actually answer this but why would their bid be so much higher?

David Boucher, Superintendent of Wastewater

Finance Committee — 03/02/2022 Page 10

From: Kelly Parkinson, Purchasing Manager
Re: Evaluation and Preliminary Design of Class A Biosolids Management Upgrade in the amount not to exceed
$199,886.60 funded from 53107 Architect & Engineering Services/Wastewater Fund (Wastewater Department)

Finance Committee — 03/02/2022 Page 9

that some of those pedestrian infrastructure funding categories will be increased so we will be seeking grants and are
hopeful that the city will participate and benefit from some of those funds as well.

Alderman Klee
Thank you.

Alderman Comeau

Thank you Mr. Mayor. Mr. Hudson do you have an idea on when this assessment is going to take place and when the
public information meeting might take place?

Dan Hudson, City Engineer

Finance Committee — 03/02/2022 Page 8

Thank you Mr. Mayor. So as you know the city has many miles of sidewalk. This project working collaboratively with
Nashua Regional Planning Commission will allow us to inventory all of that sidewalk and assess the condition of it,
defining where we have problems that don’t meet ADA requirements. This project as | said, will be joint with them. NRPC
will fund a crew of collection folks — two people, and the city will do the same, and we'll work collaboratively throughout all
the sidewalk segments and collect data.

Finance Committee — 03/02/2022 Page 7

more funds, but this will be transferred out of my operating budget from plowing services into the salt line. I’d be happy to
answer any questions.

Mayor Donchess

Questions? Comments?
MOTION CARRIED

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: 2022 Paving Program in the amount not to exceed $4,562,802.50 funded from 54210 Construction
Services/Bond/ Wastewater Fund (Engineering Department)

Finance Committee — 03/02/2022 Page 6

Mayor Donchess

So all the scanning is just the historical documents?

Kim Kleiner, Administrative Services Director

That is correct.
Alderman Klee

So the one card that | use all the time is the assessor's card because it has all the details of all those aspects. That’s the
card that was getting loaded twice a year, correct? Or is it the actual property record card that was going twice a year?

Kim Kleiner, Administrative Services Director

Finance Committee — 03/02/2022 Page 5

Kim Kleiner, Administrative Services Director

That is correct.

Alderman Gouveia

Thank you.

Alderman Moran

Thank you Mr. Mayor. Thank you Miss Kleiner. When do you think this will be completed? What is the completion date?

Kim Kleiner, Administrative Services Director

Finance Committee — 03/02/2022 Page 4

Kim Kleiner, Administrative Services Director

Without coming to City Hall. Just for the record, the original estimate was $59,000. Inception has worked with us and this
is for an additional $30,000 and then other than the $7,500 which will be the public interface which we’ll put in the Fiscal
2023 budget that is all the cost that we are aware of.

Mayor Donchess

All right, questions comments? Alderman Thibeault?

Alderman Thibeault