Finance Committee — 03/02/2022 Page 5
Kim Kleiner, Administrative Services Director
That is correct.
Alderman Gouveia
Thank you.
Alderman Moran
Thank you Mr. Mayor. Thank you Miss Kleiner. When do you think this will be completed? What is the completion date?
Kim Kleiner, Administrative Services Director
The estimated completion for the scanning is June. From there, I’m a little hesitant to say how fast we can get through the
documents that we can’t mark by document type. We are going to do our very best but I’m really hesitant on giving a date
only because if we are done by June, we have July that we are working with the reval company, August that our hearings
start and staff is going to be out with Vision. So there will be a little bit of time there that we have to devote staff time to
the revaluation in order to meet DRA and State requirements.
Alderman Moran
Are you fully staffed in Assessing?
Kim Kleiner, Administrative Services Director
We are not. We are down an Assessor
Alderman Moran
Thank you.
Alderman Klee
Thank you. | keep going to hit the button. In the State House, you have to hit the button to talk so | keep literally trying to
shut it off.
The question that | have is that in the past the property record cards when it would get updated when an assessor would
go out and make some changes and so on, you were just kind of loading those twice a year. Correct? Will this happen
now real-time so as an assessor goes and does their documents would that be updated or we still do that load twice a
year?
Kim Kleiner, Administrative Services Director
Excellent question. So there’s a couple of different parts to this. So there is the property record card that we generate at
the end of the tax year. That’s on the website now. You can access that through WebPro. The property records that |
think you are mentioning are the ones that they physically marked and those would be the ones that we would come back
and we then scan into the Docuware System. Anything of that sort would be a public document and we would mark it as
such then.
Mayor Donchess
So you’re saying that all of the property record cards are already on the website?
Kim Kleiner, Administrative Services Director
That is correct Sir. The final property record card - the one that your tax bill is built off of - those are on WebPro now on
the city website.
