Finance Committee — 03/02/2022 Page 4
Kim Kleiner, Administrative Services Director
Without coming to City Hall. Just for the record, the original estimate was $59,000. Inception has worked with us and this
is for an additional $30,000 and then other than the $7,500 which will be the public interface which we’ll put in the Fiscal
2023 budget that is all the cost that we are aware of.
Mayor Donchess
All right, questions comments? Alderman Thibeault?
Alderman Thibeault
Thank you Mr. Mayor. I’m not part of the committee, but | just wanted to clarify something and maybe I’m the only one
here that doesn’t know this, but what is considered stuff that would be not public?
Kim Kleiner, Administrative Services Director
Great question - income statements, things on commercial properties. Those are marked because those are not public
documents. We do go through and mark private telephone numbers, private e-mail addresses, and things of that sort are
not public information. A property record card has the owner and obviously the address of the property so all that is public
information if you are an owner of the property. Quite often if you are the past owner of the property, you are also listed
on the property record card as the past owner that’s all public information.
Alderman Thibeault
Thank you.
Alderman Comeau
Yes. Thank you. So you mentioned the original contract was for $59,000 and this is as far as | know the only increase we
have made so far. There wasn’t any other additional requests from the previous year or two. So this will bring the total to
$90,000 and we expect that will be enough to fully complete the project?
Kim Kleiner, Administrative Services Director
Yes, the $90,000 plus the $7,500 public interface. We do have other projects with Inception Technologies. We have a
contract project that we’re working on so there are other invoices that may be seen from Inception Technologies, but as
far as this project those are the costs.
Alderman Comeau
Thank you.
Alderman Gouveia
Thank you Mr. Mayor. Just a quick question. So after this is done and the interface is all set and it’s ready for public use
is there any upkeep cost that we're going to have to look at further down the line?
Kim Kleiner, Administrative Services Director
Great question. | have asked Inception. There is always room for storage so this is on the cloud and as the city is adding
documents, and they may not necessarily be assessing but they may be assessing, we may require additional storage
costs and we can negotiate that as it comes upon. What will happen is additional property record files will be scanned in
by our assessing staff. So going forward, that is how information will enter the Docuware System which may require the
additional storage.
Alderman Gouveia
Just a quick follow-up. So it would be by storage not a per year contract with the company for the front face and
interface?
