Finance Committee - 05/06/2020 Page 10
Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5
Nay: 0
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Primary Tank Upgrade — Change Order 4 (Value $49,336) Department: 169 Wastewater; Fund:
WERF and SRF Loan
Finance Committee - 05/06/2020 Page 9
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
CONTRACT FOR PAVEMENT MANAGEMENT ENGINEERING SERVICES IN THE AMOUNT OF $398,230
TO HAYNER/SWANSON, INC. FUNDS ARE AVAILABE IN DEPARTMENT: 160 ADMIN/ENGINEERING;
FUND: BOND, BY ROLL CALL
ON THE QUESTION
Mayor Donchess
Mr. Hudson?
Dan Hudson, City Engineer
Finance Committee - 05/06/2020 Page 8
Alderman Klee
OK thank you very much.
Jon lbarra, Superintendent of Streets
You're welcome.
Alderwoman Kelly
| have a couple questions, please.
Mayor Donchess
OK, Alderwoman Kelly?
Alderwoman Kelly
Thank you. So my questions are if you could give us a quick overview because | can’t remember back to when
the first Envirotrack came on. So that would be first.
Jon lbarra, Superintendent of Streets
Finance Committee - 05/06/2020 Page 7
Mayor Donchess
Mr. Hudson?
Dan Hudson, City Engineer
Sure Mr. Mayor so this is to upgrade the fuel (inaudible audio) fuel at the Streets Department. This is a
contract we — we had awarded a contract to another vendor but they didn’t perform, they hadn’t done any work
so there was no cost for that. But this is to award to the second-choice vendor.
Jon lbarra, Superintendent of Streets
If | may, Jon Ibarra is present, Street Department Super if there are any questions.
Finance Committee - 05/06/2020 Page 6
Nay: 0
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Castings Purchase for the 2020 Paving Program (Value: $65,251) Department: 169 Wastewater;
Fund: Wastewater
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
PURCHASE OF MANHOLE AND CATCH BASIN CASTINGS FOR THE 2020 PAVING PROGRAM IN THE
AMOUNT OF $65,251 TO CONCORD WINWATER WORKS CO. FUNDS ARE AVAILABE IN
DEPARTMENT: 169 WASTEWATER; FUND: WASTERWATER, BY ROLL CALL
ON THE QUESTION
Finance Committee - 05/06/2020 Page 5
Alderman Klee
Yes, | have a question for Director Kleiner. | know that you said that there were so many, there were different
ones, so no one has stepped up to say that they’ve — and we have no recourse?
Kim Kleiner, Administrative Services Director
Unfortunately no. No contractor stepped up or believed that they had done the damage to the countertop. It
was something that we didn’t feel that we could live with. It was really (no audio) so we didn’t have any
recourse against any particular vendor.
Finance Committee - 05/06/2020 Page 4
Mayor Donchess
(no audio) COVID-19 masks for employees. Any discussion or questions?
Alderman Klee
| just have one other question. Will any of this be part of any reimbursement from the State that you are aware
of? | know it sounds odd that | am asking this but this will be partially reimbursed from the State?
Mayor Donchess
Yes, it could be 100%.
Alderman Klee
Thank you very much.
Mayor Donchess
Finance Committee - 05/06/2020 Page 3
and the State have indicated we will be reimbursed 100% for this expense. It was required right away that’s
why it is categorized as an emergency. Is there any discussion or questions?
Alderwoman Kelly
| am just interested in what happens to this equipment after the fact, does the City keep it?
Mayor Donchess
Finance Committee - 05/06/2020 Page 2
The roll call was taken with 5 members of the Finance Committee present: Alderman Patricia Klee, Alderman
Linda Harriott-Gathright, Alderwoman Shoshanna Kelly, Alderman Michael B. O’Brien. Alderwoman Lu and
Alderman Laws were recorded absent.
Members not in Attendance: Alderman-at-Large Brandon Laws
Alderwoman Elizabeth Lu
Also in Attendance: John Griffin, CFO/Comptroller
Dan Kooken, Purchasing Manager
David Fredette, Treasurer/Tax Collector
Alderman Klee
REPORT OF THE FINANCE COMMITTEE
MAY 6, 2020
A meeting of the Finance Committee was held on Wednesday, May 6, 2020, at 7:00 p.m. via teleconference.
Mayor Jim Donchess, Chairman, presided.
Mayor Donchess
As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.
