Finance Committee - 05/06/2020 Page 9
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
CONTRACT FOR PAVEMENT MANAGEMENT ENGINEERING SERVICES IN THE AMOUNT OF $398,230
TO HAYNER/SWANSON, INC. FUNDS ARE AVAILABE IN DEPARTMENT: 160 ADMIN/ENGINEERING;
FUND: BOND, BY ROLL CALL
ON THE QUESTION
Mayor Donchess
Mr. Hudson?
Dan Hudson, City Engineer
Thank you, Mr. Mayor. So this is a contract as noted with Hayner/Swanson a local engineering firm. They act
on our behalf as an extension of the Engineering Department, helping us with inspection of paving, review and
assessment of the pavement, things like that. So this is a service contract. This year we are paving or will be
paving over 26 miles of roadways, some of that is what we had programmed, some of that is carryover from
last year. This contract is a drawdown contract, so it is time spent basically is how it is billed. So if we don’t
need services, we won’t utilize them but this is the budget that we believe is appropriate based upon the work
that we foresee. So with that, we ask for your consideration of it.
Mayor Donchess
Any questions or comments?
Alderwoman Kelly
| have a question. | am just looking through here, but my question —| am pretty sure Hayner/Swanson is who
we used last year, is that correct?
Dan Hudson, City Engineer
Correct.
Alderwoman Kelly
Ok and we have been happy with their work obviously, we are upping the contract.
Dan Hudson, City Engineer
Yes that is correct. They have been a good partner for us.
Alderwoman Kelly
OK thank you.
Mayor Donchess
We have had them for quite awhile and they’ve done a good job. Any other questions? Madam Clerk could
you please call the roll.
A viva voce roll call was taken which resulted as follows:
