Finance Committee - 05/06/2020 Page 3
and the State have indicated we will be reimbursed 100% for this expense. It was required right away that’s
why it is categorized as an emergency. Is there any discussion or questions?
Alderwoman Kelly
| am just interested in what happens to this equipment after the fact, does the City keep it?
Mayor Donchess
That remains to be seen, in the past we have accumulated equipment and store it down at Gilson Road,
equipment and some supplies. But (no audio) events, the COVID-19 Crisis arose, we found we had 10-year-
old supplies down there which technically were expired. So we talked about trying to circulate this stuff back
into the medical community and then have it replaced later. But that will have to be determined when we see if
anyone else, you know, exactly what other use someone else could put this. But we might end up storing it at
Gilson but you know, but it’s not possible to give an absolute answer at the moment.
Alderman Klee
Mr. Mayor, may | make a comment? | would kind of like to just say that | know that we don’t have a decision or
any idea but | did like when | heard that there was a possibility that we would store and possibly share with one
of the other facilities like Southern and that they could use supply and then replace it. | thought keeping
something like that, and working out a partnership if at all possible that sounds like a really good idea to keep
our stuff up to par and up to date as well as allowing them to use what is there as kind of their stock too. If
something like that is still on the table.
Mayor Donchess
Definitely, the tasks that the Emergency Management Director and the others working on the City’s response
have discussed is that we need to think more about a crisis like this in advance and work out issues such as
the one that we are just discussing; that the procedure which had been used up until now is not ideal. Ten-
year-old stuff just sits there for 10 years and no one uses it. So once we get beyond handling the current
emergency, we will put work into planning more adequately for the next (no audio). And issues like this will be
addressed. Anyone else? If not, Madam Clerk, could you please call the roll.
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5
Nay: 0
MOTION CARRIED
From: Mayor Jim Donchess
Re: Emergency PO Request - $38,080 Fastenal Company Purchase of FFR2/KN95 Masks
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE
EMERGENCY PURCHSE ORDER REQUEST FOR 10,880 FFR2/KN95 MASKS AT $3.50 EACH FOR A
TOTAL AMOUNT OF $38,080 FROM FASTENAL COMPANY BY ROLL CALL
ON THE QUESTION
