Minutes

Finance Committee - 04/15/2020 Page 6

Sarah Marchant, Community Development Division Director
Correct, thank you. So the FTA dollars that are associated with the Transit Funds require us to go out to bid for unleaded

fuel. We went back out to bid this spring and this contract came in as the lowest bidder. But the fuel used here will be
used for all different departments.

Mayor Donchess

Because the FTA requires bidding, to bid on everything together right?
Sarah Marchant, Community Development Division Director

Correct.

Finance Committee - 04/15/2020 Page 5

Mayor Donchess

Any questions or discussion.

Alderman Harriott-Gathright

Alderwoman Lu had a question, | don’t know if she is having problems again.
Alderwoman Lu
Its ok, | am all set | just wanted to know what it was for, thank you.

Alderwoman Kelly

| have a question. Perhaps | missed it in the packet but was there a number involved with the change orders? It just
doesn’t have it in the ....

Alderman Harriott-Gathright

The financial? The $12,358.06.

Alderwoman Kelly

Finance Committee - 04/15/2020 Page 4

Kim Kleiner, Administrative Services Director

Yes certainly. So Lawson is our main software package and it includes all of our financials, all of our purchasing as well
as several administrative functions. This is an annual maintenance cost that before has not always been brought to the
Board, but because of the amount we thought it would forthwith to bring it forward.

Mayor Donchess

Are there any questions? Would the Clerk please call the roll?
Alderwoman Lu

Can you hear me?

Finance Committee - 04/15/2020 Page 3

ON THE QUESTION

Mayor Donchess

Alright we did cover this last night but | believe Mr. Hudson is on to explain, if anybody has any questions. Is Mr. Hudson
on?

Dan Hudson, City Engineer

Finance Committee - 04/15/2020 Page 2

Alderwoman Lu

Here.

Alderman Harriott-Gathright
Harriott-Gathright, Clerk, present.
Alderwoman Kelly

| am present.

Alderman Laws

| am here.

Alderman O’Brien

Present.

Alderman Harriott-Gathright
Is anyone else present?

Mayor Donchess

We have various staff members that are available to explain things and they will come forward as the items come forward,
but | don’t think there are any other members of the Board of Aldermen.

REPORT OF THE FINANCE COMMITTEE
APRIL 15, 2020
A meeting of the Finance Committee was held on Wednesday, April 15, 2020, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the Governor as a
result of the COVID-19 pandemic and in accordance with the Governor’s Emergency Order #12 pursuant to Executive
Order 2020-04, this public body is authorized to meet electronically.

Finance Committee - 05/06/2020 Page 14

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:35 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

Finance Committee - 05/06/2020 Page 13

Alderman Klee
It was in the e-mail with the expenditures | believe.

Alderwoman Kelly

Alright thank you.

Mayor Donchess

Further discussion? Questions? Madam Clerk would you please call the roll.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

Mayor Donchess

Finance Committee - 05/06/2020 Page 12

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM APRIL 10, 2020 TO APRIL 30, 2020 BY ROLL CALL

ON THE QUESTION

Alderwoman Kelly

Finance Committee - 05/06/2020 Page 11

Dave Boucher, Wastewater Superintendent

But there are new parts, a lot of new things.

Mayor Donchess

Anyone else? Madam Clerk could you please call the roll.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED