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Finance Committee Page 5
December 1, 2016

Alderman Cookson
The hours are what | was trying to correlate to.
MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None
DISCUSSION

RECORD OF EXPENDITURES

MOTION BY ALDERMAN CLEMONS THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD NOVEMBER 11, 2016, TO DECEMBER 1, 2016

MOTION CARRIED

PUBLIC COMMENT — None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:14 p.m.

Alderman Ben Clemons
Pro Tem

7:00 PM

FINANCE COMMITTEE

DECEMBER 7, 2016
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Dan Kooken, Purchasing Manager
Award of Contract to Bonnette, Page & Stone for Spit Brook Road Fire Station Addition/Renovation
(Value: $213,900): Department: 152 Fire Rescue; Fund: Bond

Dan Kooken, Purchasing Manager
Contract for Phase IV Permitting Contract (Value: Not-to-Exceed $300,000); Department: 168
Solid Waste; Fund: Bond; Activity: Landfill Expansion Phase III & IV

Dan Kooken, Purchasing Manager
Contract for Phase III Design (Value: Not-to-Exceed $200,000); Department: 168
Solid Waste; Fund: Bond; Activity: Landfill Expansion Phase III & IV

Dan Kooken, Purchasing Manager
Purchase of One (1) Pipeline Inspection Camera Van (Value: $78,544); Department: 169
Wastewater; Fund: WERF — Collection Systems

Dan Kooken, Purchasing Manager
Purchase of One (1) Pipeline Inspection Camera System (Value: $138,600); Department: 169
Wastewater; Fund: WERF — Collection Systems

Dan Kooken, Purchasing Manager
Engineering Services for the Repair of Henri Burque Pedestrian Bridge (Value: $17,107)
Department: 160 Admin/Engineering; Fund: Capital; Activity: Bridge Rehabilitation

Dan Kooken, Purchasing Manager
Post Construction Phase Management for Broad Street Parkway (Value: Not-to-Exceed $120,000)
Department: 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

\ THE CITY OF NASHUA “The Cate City’

Financtal Services

Purchasing Department

December 1, 2016
Memo #1 7-064

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AWARD OF CONTRACT TO BONNETTE, PAGE & STONE FOR SPIT BROOK ROAD
FIRE STATION ADDITION/RENOVATION (VALUE: $213,900)
DEPARTMENT: 152 FIRE RESCUE; FUND: BOND

Please see the attached communication from Fire Chief Steven Galipeau dated November 29, 2016 for
information related to this request.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

Nashua Fire Rescue and the Purchasing Department recommend the award of this construction manager
contract to Bonnette, Page & Stone of Laconia, NH in the amount of in the amount of $213,900.

Respectfully,

ul _ be.
CR Cf ACE

C / Dan Kooken
Purchasing Manager

Ce: S. Galipeau J. Graziano

229 Main Street » Nashua, New Hampshire 03061 ° Phone (603) 589-3330 « Fax (603) 589-3233

Nashua Fire Rescu if Steven G. Galipeau
Administrative Office oe 503) con oe

70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www.nashuafire.com GalipeauS @Nashuanh.gov

To: Dan Kooken, Purchasing Manager
From: Steven Galipeau, Fire Chief

Date: November 29, 2016

Re: — Construction Management Firm

On August 17, 2016, Nashua Fire Rescue presented a draft contract, AIA Document B133 —
2014 with Port One Architects, for approval subject to review by our Legal and Risk
Departments. This draft contract was approved by the Finance Committee on that date. In
accordance with O-14-011, notice must be made to the Finance Committee regarding any
modifications to contracts previously approved by the Finance Committee; therefore, we are
resubmitting this contract which has been reviewed by our Legal and Risk Departments and
incorporate their final changes.

Attached are the following documents:

AIA Document B133 — 2014 — Standard Form of Agreement Between Owner and Architect —
Agreement with Port One Architects, Inc. (document originally presented which is now Final)

AIA Document A133 — 2009 — Standard Form of Agreement Between Owner and Construction
Manager as Constructor — Agreement with Bonnette Page & Stone Corporation

AIA Document A201 — 2007 — General Conditions of the Contract for Construction — Agreement
with both Port One Architects and Bonnette Page & Stone Corporation (incorporated by
reference in both the B133 and A133).

BPS — General Conditions Detail Summary Budget

On August sg" Nashua Fire Rescue went out to bid under RFP0745-081716 for a Construction
Manager for the Addition and Renovations to Fire Station 3 at 124 Spit Brook Road Project. On
August 17", we received six bids from the following firms:

General Condition and Construction Manager Fee
Firm Location / or Pre-Construction
Fees

Bonnette ,Page & Stone | Laconia, NH $213,900 2.9%

(BPS)

North Branch Concord, NH $217,650 4.5%
Construction

North Point Hudson, NH $200,500 4.5%
Construction

Management

Eckman Construction Bedford, NH $7,500 5.5%

Harvey Construction Nashua, NH $5,000 5.5%

Turnstone Corporation | Milford, NH 0 3.5%

Each submission was reviewed by Purchasing and the Fire Department, and the three firms
closest to our plan and price range were interviewed (BPS, North Branch Construction, and
North Point Construction Management). These three firms were interviewed by Dan Kooken,
Purchasing Manager, Kelly Davis, our contracted Architect for the project, and me as the Fire
Chief. Each firm had positive qualities and could perform the work needed. As a committee we
needed to look further to determine our best possible options.

Both North Branch and BPS have more experience working on an active operating fire station.
This point is of the utmost importance as we present a unique work environment for outside
contractors. I continued to perform background checks with several Fire Chief's within the State
who had worked with these two firms. Each of the Chief’s interviewed spoke highly of the firms
they had dealt with, including the City of Manchester that has actually used both firms at

different times.

The final decision came down to pricing and technology. BPS has embraced new technology
within the construction field by incorporating PRO-CORE into their operation. This technology
allows real time processing of invoicing, plan changes, meeting note and action items, and also
affords the company administrative savings that are passed onto us as the customer by lower CM
costs. Of the firms interviewed, BPS was the only firm that spoke to the importance of meeting
to discuss logistics and establish a safety plan.

We are seeking approval to award the Construction Manager contract to Bonnette, Page &
Stone (BSP) of Laconia, NH, at a rate of 2.9% of the Guaranteed Maximum Price plus
$213,900 in General Condition costs. The Guaranteed Maximum Price will be determined at a
later date with the Construction Manager and Architect once design and material cost has been
finalized.

Cc John Griffin Janet Graziano

October 17, 2016

4 GENERAL CONDITIONS BUDGET

|General Conditions

i. Building Permiis_
2. Bond Premiums
3. Builders Risk insurance
4. Construction Operations insurance
5. Automobile insurance
6. Umbella Inusurance coverage
7. Additional Insurances Recommended by CM
8. Labor Burden on General Conditions
5 Project Managers
10, Project Superintendent
41. General Supt
12. Traffic Control
43. Project Layout
14. Project Layout Equipment
15. Project Safety
16. Trucking / Travel Expenses
17. Office Trailer / supplies
18. Temporary Storage Trailer
19. Temporary Chemical Toilets
20. “Temparsy Phones iit

24. Temporary Heat Equipment

25. Temporary Enclosures

26. Winter Conditions / Protection Allowance
27. Temporary Water & Sewer

28. Snow Removal f Allowance

29. Fieid Office Supplies

30. Final Cleaning

31, ‘Record Drawings _

32, Equipment Rental / Smail Tools
33. Medical

34, Plans & Copy
35. Project Signage
36. Dumpsters. disposal and daily cleanup

The above general con

‘The following is based on a 7 month schedule.

Assumed by owner in soft costs

Te be outside general conditions if required

By owner, w BPS as additional named
Included as part of project fee
included as part of project fee

Included as part of CM fee ($ 10 million in coverage }
BPS also carnes € & O insurance al no charge to the owner

Included w/ each respective line item

Assigned to. your project

Assigned to your project full time onsite daily
Assigned as required

Included w/ siie development if required
Included by foreman

By OM wi above

wi above

Temp lighting ‘by electrical subcontractor

Use existing faciilies by owner

Use existing facilities by owner

NIA,

To be included with demolition division a5 required
NIA

“NIA

NIA.

To be competitively bid as a subcontract

All BPS foreman are CPR/F rest Aid trained and certified

BPS would be willing to review fixing the general conditions at establishment of the GMP.

BUDGET

0.00

6.00

0.00

0.00

0.00

6.00

0.00
o.cof
25,000.00
98.000.00
48,600.00
6.00
7,500.00
6.00
4,500.00
46,000.00
7,000.06
9.00
1,500.00
2,800.00
6.00
0.00
0.00
0.00
Oo. 00
__8.00

6.00

500.00
8.00

500.00
17,500.06
306.00
3,000.00

_ -2.500.00
20,000.00

213,900.00

ass WALA LO ocume

Standard Form of Agreement Beiween Owner and Architect, Construction Manager as
Constructor Edition

a

| AGREEMENT made as ofthe dayof November inthe year 2016

(In words, indicate day, month and year.) ADDITIONS AND DELETIONS:
The author of this document has
BETWEEN the Architect’s client identified as the Owner: added information needed for its
(Name, legal status, address and other information) completion. The author may also
have revised the text of the original
City of Nashua New Hampshire AIA standard form, An Additions and
229 Main Street Deletions Report that notes added
Nashua, New Hampshire 03060 information as weil as revisions to

the standard form text is available

from the author and should be
and the Architect: reviewed. A vertical line in the left
margin of this document indicates
where the author has added
necessary information and where
the author has added to or deleted
from the original AJA text.

(Name, legal status, address and other information)

Port One Architects Inc.

959 Islington Street

Portsmouth New Hampshire 03801
This document has important legal
consequences. Consultation with an

for the following Project: attorney is encouraged with respect
(Name, location and detailed description) to its completion or modification.
. This document is intended to be
Nashua Fire Department used in conjunction with AIA
Station 3 Documents A201™~2007, General
124 Spit Brook Road Conditions of the Contract for
Nashua, New Hampshire 03060 Construction; A133™-—2009

; a : Standard Form of Agreement
Miscellaneous renovations to approximately 6575 sf of existing space and construction of Between Owner and Construction

approximately 2975 sf of a new apparatus bay addition on two levels. Manager as Constructor where the
basis of payment is the Cost of the
The Construction Manager (if known): Work Plus a Fee with a Guaranteed
(Name, legal status, address and other information) Maximum Price; and A134™—2009
Standard Form of Agreement
Bonnette, Page & Stone Corp. Between Owner and Construction
91 Bisson Avenue Manager as Constructor where the
Laconia, New Hampshire 03246 basis of payment is the Cost of the

Work Plus a Fee without a
Guaranteed Maximum Price.

The Owner and Architect agree as follows. AIA Document A201™-2007 is
adopted in this document by
reference. Do not use with other
general conditions unless this
document is modified.

AIA Document B133™ ~ 2014. Copyright © 2014 by The American Institute of Architects. AN rights reserved. WARNING: This AIA® Document is protected

init. by U.S. Copyright Law and Intemational Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in
severe civil and criminal penalties, and will be prosecuted fo the maximum extent possible under the law. This document was produced by AiA software
t at 09:28:04 on 11/11/2016 under Order No.1575871642_1 which expires on 02/08/2017, and is not for resale.

User Notes: (14829781 34)

Init.

TABLE OF ARTICLES

1 INITIAL INFORMATION

2 ARCHITECT'S RESPONSIBILITIES

3 SCOPE OF ARCHITECT’S BASIC SERVICES
4 ADDITIONAL SERVICES

5 OWNER’S RESPONSIBILITIES

6 COST OF THE WORK

7 COPYRIGHTS AND LICENSES

& CLAIMS AND DISPUTES

9 TERMINATION OR SUSPENSION

10 MISCELLANEOUS PROVISIONS

1 COMPENSATION

12 SPECIAL TERMS AND CONDITIONS
13 SCOPE OF THE AGREEMENT

ARTICLE 1 INITIAL INFORMATION

§ 1.1 This Agreement ts based on the Initial Information set forth in this Section 1.1.

(Note the disposition for the following items by inserting the requested information or a statement such as "not
applicable," “unknown at time of execution,” or "to be determined later by mutual agreement.")
§ 1.1.1 The Owner’s program for the Project:

(identify documentation or state the manner in which the program will be developed.)

The Owner’s program is complete, having been developed in meetings between the Architect and the Fire
Department.

§ 1.1.2 The Project’s physical characteristics:

(dentify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical
reports, site, boundary and topographic surveys; traffic and utility studies; availability of public and private utilities
and services; legal description of the site; etc.)

The existing fire station site is approximately 90,800 sf, sloping toward the northwest. A geotechnical report was
prepared by Geotechnical Services Inc., Weare, NH, under contract with the City of Nashua. Site boundary and
topographic survey was prepared by Hayner/Swanson Inc., Nashua, NH, under contract with the City of Nashua.
An architectural site plan was prepared by Port One Architects, Inc., Portsmouth, NH, and was submitted to the
Nashua Planning Department.

§ 1.1.3 The Owner’s budget for the Cost of the Work, as defined «1 Section 6.1:
(Provide total and, if known, a line item breakdown.)

$ 1,550,000

§ 1.1.4 The Owner’s anticipated design and construction schedule:
‘1 Design phase milestone dates, if any:

AIA Document B133™ — 2014, Copyright © 2014 by The American institute of Architects. All rights reserved. WARNING: This AIA® Document is protected
by U.S. Copyright Law and Intemational Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in
severe civil and criminal penalties, and wifl be prosecuted to the maximum extent possible under the law. This document was produced by AIA software
at 09:28:04 on 11/11/2016 under Order No.1575871642_ 1 which expires on 02/08/2017, and is not for resale.

User Notes: {14829781 34)

Init.

April 2017 proposed completion date

2 Commencement of construction:
June 2017 proposed commencement date

.3 Substantial Completion date or milestone dates:
January 2018 proposed completion date

4 Other:
Contract approval by the City of Nashua Aldermanic Finance Committee was required.
§ 1.1.5 The Owner intends to retain a Construction Manager pursuant to the following agreement:
(indicate agreement type.)

{ X ] ATA Document A133-2009, Standard Form of Agreement Between Owner and Construction
Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a
Guaranteed Maximum Price.

[ ] ATA Document A134—2009, Standard Form of Agreement Between Owner and Construction
Manager as Constructer where the basis of payment is the Cost of the Work Plus a Fee without a
Guaranteed Maximum Price.

§ 1.1.6 The Owner’s requirements for accelerated or fast-track scheduling or phased construction are set forth
below.
(List number and type of bid procurement packages.)

N/A

§ 1.1.7 Other Project information:
(identify special characteristics or needs of the Project not provided elsewhere, such as the Owner's sustainable
objective, if any, or historic preservation requirements.)

The renovations and addition construction will be taking place in an active fire station. Care must be taken to not
unduly or unreasonably interfere with the fire station’s operations.

§ 1.1.8 The Owner identifies the following representative in accordance with Section 5.5:
(List name, address and other information.)

Chief Steven G. Galipeau
Assistant Chief Brian D. Rhodes
Nashua Fire Department

70 East Hollis Street

Nashua, NH 03060
1-603-594-3651

§ 1.1.9 The persons or entities, in addition to the Owner’s representative, who are required to review the Architect’s
submittals to the Owner are as follows:
(List name, address and other information.)

N/A

§ 1.1.10 The Owner will retain the following consultants:
(List name, legal status, address and other information.)

<1 Construction Manager:

ALA Document B133™ -. 2014. Copyright © 2014 by The American institute of Architects. All rights reserved. WARNING: This AIA® Document is protected
by U.S. Copyright Law and Intemational Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in
severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software
at 09:28:04 on 11/11/2016 under Order No.1575871642_1 which expires on 02/08/2017, and is not for resale.

User Notes: (1482978134)

In March 2020, the COVID-19 pandemic ensnared the world. The City of Lowell, MA, declared along with the rest of the Country,
recognized that they needed assistance to ensure effective response and recovery efforts.

CLIENT
City of Lowell, MA

REFERENCE
Shad Ahmed

City of Lowell, MA
JFK Civic Center

99 Moody Street
Lowell, MA 01852
(978) 674-1220
shada@lowellma.gew

BUDGET
$1.3 millon

DURATION
December 2020 - Present

SITUATION
Parametrics was retained by the City's Office of Emergency Management to support overall
response and recovery services for COVID-19.

TASK

Initially, (Parametrics was asked to provide strategic advice to the City to maximize their ability to
recover costs under various federal programs, including the FEMA Public Assistance Program, the
Coronavirus Relief Fund, and HHS/CDC grants,

As additional needs were identified, the iParametrics team was also asked to support numerous
response efforts. These efforts included building out the City's virtual Emergency Operations Center,
coordinating vaccination planning efforts, and conducting outreach activities.

ACTION

iParametrics is providing the City with comprehensive grant management and cost recovery services,
including strategic planning, FEMA PA cost recovery, program implementation support, and technical
assistance. We have positioned the City to maximize their cost recovery efforts by leveraging each
federal funding stream to pay for unique items that are needed,

Further, the iParametnics team built out and trained staff on the use of a virtual Emergency
Operations Center using the VEOCi Platform, allowing the City to gain a Common Operating
Picture of COVID-19 response and vaccination efforts throughout the jurisdiction. We also stood
up a dedicated hotline for COVID-19 questions operating in four languages. Qur team used case
management software to ensure that all residents got their questions answered and received
vaccination appointments when eligible,

RESULT

The City of Lowell has been better able to meet the needs of their residents through improved
processes and staff augmentation, Cost recovery efforts are underway, with millions of dollars
targeted for reimbursement.

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