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, | YI ma | 6 TeLVurg CORPORATION Quote#: Q-012826
, Bors: Meee WO ed he | 16000 Horizon Way, Suite 1OO Quote Issued: 2016-12-05
act» | Mr. Laure.t, NJ O8054 Quote Expiration: 2016-12-30

We SHARE YOUR VISION”

Noted Service Options:

| TelVue Care™ is quoted as 15% of the value at sale of Telvue Care™ eligible equipment for year 2 coverage, declining
(straight line) to 7.5% in the 5th year coverage if prepaid.

Year 2 TelVue Care™: 0.00
Year 3 TelVue Care™: 0.00

Year 4 TelVue Care™: 0.00
Year 5 TelVue Care™: 0.00

www.telvue.com | 16000 Horizon Way, Sue 100, ML Laurel, Nu 08054 | Phone: 1-(200)-385-8548 | Erneil: salesiPiehar.com

| » fi | TetVue CORPORATION Quote#: Q-012826
= A > a 1}GOOO HorRIZON Way, Suite 100 Quote Issued: 2016-12-05
a '™ Mr. LAUREL, NJ OBOGS4 Quote Expiration: 2016-12-30

We SHARE YOUR VISION™

YelVue Terms & Conditions

The products (“Products”) and services ("Services") provided by Tel Vue Corporation (VELV UH) to you ("Customer") are subject to the following terms and
conditions ("Perms and Conditions”). By placing an order with TELVUE, Customer agrees to be bound by these terms and conditions. These ‘Terms and
Conditions shall apply to all quotations and offers made and accepted by TELVUE. The Terms and Conditions contained herein are subject to change at any time
by PELVUR in its sole discretion and without notice to any potential purchaser of the TelVue's producty and services. No purchase order submitied under these
quoted ‘Terms and Conditions shall be deemed to create a binding contract until such time as Tel Vee accepts such. purchase order. ‘lel Vue resorve the vight fo
decline any purchase order based on this quote at its sole discretion. Customer agrees that these Terms and Conditions may in some instances conflict with some
of the terms and conditions affixed to the purchase order or procurement document issued by the Customer. fa that case, the Terms and Conditions contained
hereim shall govern and acceptance of Customer's order is expressly conditioned upon Customer's acceptance of these Terms and Conditions whether the
Customer accepts the ‘Terms and Conditions by written acknowledgment, implication, or acceptance and payment of Products or Services purchased. THLVUE's
failure to object to provisions contained in any communication from Customer to the contrary shall not be deemed a waiver of the provisions of these ‘Terms and
Conditions. TELVUL wil use commercially reasonable efforts to ship Products to Customer's address listed on the TELVUE Qacte Form, and to provide
Services to Customer's authorized users in accordance with the scheduled date specified by THLVUE, Customer acknowledges and agrecs thai delivery schedules
are subject to change. PELVUE will notify Customer of any anticipated delay of thirty (30) or more days in delivery of the Products or Services purchased.
Products are delivered 1.0.B. TELV ULE shipping point. Customer shall pay all shipping charges, including without limitation, transportation charges and
insurance premiums, and shall be responsible for all taxes, duties and other government assessments. Customer shall pay TELVUE for any product or service ice
(collectively, "FEES") set forth on TELVUL's Quote Form. Payment shall be made in US. dollars in the U.S. where Customer has established credit, and the
terms of payment will be "NEP 30" - thirty (30) days from invoice date unless otherwise indicated on the invoice. Any FERS not paid by Customer when duc
shall bear interest until paid at a rate of one and onc-half percent (1.5%) per month (eighteen percent (18%) per annum), or the maximum rale permitted by law.
whichever is less. Customer shall be responsible for the costs, including without limitation, attorncys' fees and court costs, incurred by THE VUE in connection
with THLVUF's collection of any past-due FEES. Customer shall bear and be solely responsible for the payment of all taxes levied or assessed in connection with
the Products and Services, if any, including without limitation, all sales, use, rental receipt, personal property, import and monthly or other taxes (but excluding
iaxes based solely upon ‘TELVUF's income). In addition to any other remedy available to it, PELWUE may suspend or terminate the Services, in whole or in pari,
upon Customer's failure to timely pay the PERS without incurring any liability to Customer or others assoviated with Customer. All KEES paid and charges made
prior to any termination as provided bercin are nonrefundable. Termination of the Services shall not retcase Custoiner from any obligation fo pay accrued charges
on PERS. 'TRLVUE may increase its FERS for any ‘TELVU E-provided content and third-party software to the extent that its licensors raise their fees to TE_VUER
upon not Jess than thirty GO) days prior written notice to the Custorner. Lf the increases exceed ten percent (10%) of the then current HERES, Customer may choose
to delete the THLVUt-provided content or third-party software, as applicable. TELV UE reserves the right to begin charging Services FEES if the Services are not
launched by Customer within one hundred iwenty (120) days of the order date through no fault of TLLVUE. Customer shall comply with all export laws and
restrictions and regulations of the Department of Commerce or other United States or foreign agency or authority, and shall not export, or allow the export or
re-export of the Products or any Confidential Information or any direct product thereof in violation of any such restrictions, laws or regulations, or to Afghanistan,
the Peopte's Republic of China or any Group Q, S, W, Y, or Z country specified in the then current Supplement No. | to Section 770 of the U.S. Export
Adtinistration Regulations (or any successor supplement or regulations); Customer shall obtain and bear all expenses relating to any necessary licenses and/or
exemptions with respect to the export from the U.S. of all material or items deliverable by TELVUE to any location and shall demonstrate to TELVUL
compliance with all applicable laws and regulations prior to delivery thereor by TLLVUE. TELVUE warrants to Customer that the Products or Services offered
by PLLVUE pursuant to these Terms and Conditions shall conform to the specifications for such Products or Services mutually agreed to by the parties in writing
at the ime of shipment. The warranty period for hardware-based Products shall be twelve (12) months from the date of shipment. Customer's sole remedy for
hreach of the foregomg warrantics shall be limited to Product replacement, or if replacement is inadequate, or in TELVUL's sole discretion impractical, to refund
ihe purchase price. TELVUB PROVIDES THE PRODUCTS AND SERVICES "AS IS" AND MAKES NO WARRANTY THAT THE PRODUCTS OR
SERVICES WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR FREE; NOR DOKS ‘TRLVUE MAKE ANY WARRANTY AS TO THE
RESULTS THAT MAY BE OBTAINED FROM THE PRODUCTS OR SERVICES OR AS TO THE ACCURACY OR RELIABILITY OF ANY CONTENT
OBTAINED THROUGH PHE PRODUCTS OR SERVICES. EXCEPT AS SEP FORTH HEREIN, OR IN A WRITTEN AGRERMENT BEPWREN THE
PARTIES THAT BXPRESSLY AMENDS TELVUE'S WARRANTY, AND SUBJECT TO APPLICABLE LAW, TRELVUH MAKES NO OTHER, AND
EXPRESSLY DISCLAIMS ALL OTTER, REPRESENTATIONS, WARRANTIES, CONDITIONS OR COVENANTS, KICHER EXPRESS OR IMPLIED
(INCLUDING WITHOUT LIMITATION, ANY EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF FITNESS FOR A PARTICULAR
PURPOSE, MERCHANTABILIPY, DURABILIFY, TIPLE, ACCURACY OR NONINBRINGEMENT) ARISING OUT OB OR RELATHD PO THE
PERFORMANCE OR NONPERFORMANCE OF PHE SERVICES, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTY RELATING TO TURD
PARTY SERVICES, ANY WARRANTY WITH RESPECT TO ‘THE PERFORMANCE OF ANY HARDWARE OR SOFTWARE USED IN PERFORMING

www.telvue.com | 16000 Horizon Way, Suite 700, Mi Laurel, NJ 08054 1 Phone: 1-(S00)-885-3936 | Email: saleséiielvue.com

N f\ | TetVue CORPORATION Quote#: Q-012826
WwW 4 | 16000 Horizon Way, Suite }OO Quote Issued: 2016-12-05
cs | Mr. LAUREL, NJ os80s4 Quote Expiration: 2016-12-30

We SHARE YOUR VISION™

SERVICES AND ANY WARRANTY CONCERNING THE RESULTS fO BE OBTAINED FROM THE SHRVICKS. THIS DISCLAIMBR AND
EXCLUSION SHALL APPLY EVEN IF THE EXPRESS WARRANTY AND LIMITED REMEDY SET FORTH HEREIN BAILS OF FPS ESSENTIAL
PURPOSE. fo the extent that TELVUE data is iransinitted over the Internet, Customer acknowledges and agrees that THLVUE has no control over the

functioning of the Internet and TP HLV UK makes no representations or werranties of any kind regarding the performance of ihe Internet.

‘TELVUE and Customer are independent contractors in the performance of these Terms and Conditions, and cach party 1s solely responsible for all of ts
employees and agents and its labor costs and expenses arising in connection therewith. Customer is responsible for and will indemnify TELVUE from any and all
claims, Habifitics, damages, debts, settlements, costs, attorney's fees, expenses and Habilities of any type whatsoever that may arise in councetion with the
purchase and use of Products or Services and on account of Customer's activities, or those of its employees or agents, including without limitation, providing
unauthorized representations or warranties (or failing to effectively disclaim all warranties and liabilities on behalf of TEL VUE) to ils customers or breaching any

ferm, representation or warranty of these Terms and Conditions.

Certain TELVUE Products and Services require a full-time Internet connection for proper operation. An Internet connection may also be required for remote
‘PELVUL support. Customer is responsible for providing Internet access that mects THLVUL's requirements. Customer shall provide TELVUE with access to
Customer's technical personnel, lacilities, systems. databases and informalion as necessary or appropriate for TULVUE to perform its obligations under these
Yerms and Conditions. Customer shall be solely responsible for all content supplied by Customer. Customer represents and warrants to TELVUE that such
content will not violate or infringe any copyright, patent, trademark, trade secret, confidentiality or other proprietary right of any third party. License granted to
Customer is for the object code version of the Products or Services and TELV UL-provided content only. Customer has no rights to the source code for the
Products or Services or any THLVUL-provided content. Customer shall not permit anyone under Customer's direction or control to, reverse engineer.
disassemble, de-compile or remove any identifying mark of TEIVUE or its licensors from the Products, Services or any ‘THLVUK-provided content or attenspt to
do so. Customer may not modify, adapt, translate or create derivative works of the Products, Services or any TEL VUE-provided content without TELVUF's
express written consent. The Services are liccnsed as a single product. 'TRHLVUH-provided content may be used only in conjunction with the Services. THIVUR
shall retain all Proprietary Rights in and to the aforementioned and to any discoveries, improvements, inventions (whether or not patentable), ideas or know how
that is conceived, learned, or reduced 10 practices by THLVUH in the course of performance under these Perms and Conditions. Both partics agree that all systcm
designs, computer programs, data, processes, trade secrots, inventions (whether or not patentable), algorithms, know-how, and ideas and all other business,
marketing, technical and financial information they obtain from the other party constitute "Confidential Information” of the disclosing party if marked as such
when disclosed in writing, or if disclosed orally, designated as such within 10 days of oral disclosure. Except as expressly and unambiguously allowed vader these
‘ferms and Conditions, TKLVUE and Customer agree to bold in confidence and not use or disclose the other party's Confidential Information. The reeciving party
shall not be obligated for any information which it can document: is in or (through no improper actioa or inaction hy the receiving party) enters the public domain
(and is readily available without substantial effort), or was rightfully in its possession or known by it prior to receipt from the disclosing party, or was rightfully
disclosed to it by another person without restrietion, or was independently developed by it by persons without access to such information and without ase of any
Confidential Information of the disclosing party, or is required to be disclosed pursuant to local or federal statutes and/or regulations. These obligations shall
continue for a period of three (3) years from disclosure. TIILVUE WILL NOT BE LIABLE WITH RESPECT TO OR ARISING OUT OF ANY SUBIBOCT
MATTER OF THESE TERMS AND CONDITIONS UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY OR OTHER THEORY POR ANY
AMOUNTS IN EXCESS IN THE AGGREGATE OF THE AMOUNTS PAID TO TELVUE HERE UNDER OR ANY INCIDENTAL, INDIRECT, SPECIAL,
PUNTTIVE OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOST OF PROFITS, BUSINESS REVENULUS OR SAVINGS.
LOST DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS, TECHNOLOGY OR SERVICES. “VELVUL SHALL HAVE NO LIABILITY FOR
ANY FAILURE OR DELAY DUE TO MATTERS BEYOND ITS REASONABLE CONTROL. THE ENTIRE RISK ARISING OUT OF THE OSE AND/OR
PERFORMANCY OF THE PRODUCTS OR SERVICES REMAINS WITH CUSTOMER, IN NO EVENT SHALL TRELVUE OR TS LICENSORS OR ANY
OF THEIR OFFICERS, DIRECTORS, EMPLOYEES, AGENTS OR AFFILIATES BE LIABLE FOR ANY CONSEQUENTIAL. INCIDENTAL, DIRECT,
INDIRECT, SPECIAL, PUNTTIVE, OR OTHER DAMAGES WHATSORVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF
BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR OTHER PECUNIARY LOSS} ARISING OUT OF USE OF
OR INABILITY TO USH ANY PRODUCTS OR SERVICE, EVEN IF TELVUR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR
ARE OTHEWISH FORSBRABLE. IN THE EVENT A JURISDICTION DORKS NOT PERMIT THE EXCLUSION OR LIMITATION OF LIABILITY BOR
CONSHQUENTTAT. OR INCIDENTAL DAMAGES, THESE LIMITATIONS SHALL APPLY TO THE MAXIMUM EXTENT PERMIPTED BY LAW.

‘Yel Vue Hardware Warranty and Tel Vue Care Hxtended Warranty ‘Terms and Conditions -'felVue Corporation (TelVue) will at ts option, either repair, replace or
upgrade software and/or firmware on any product manufactured by PelVue which proves to be defective in materials or workmanship or fails to meet the
specifications which are in effect on the date of shipment or such other specifications as may have been expressly agreed upon in writing for a period of one (1)

year from the date of original purchase. With optional Tcl Vue Care. the equipment owner can extend these terms for up to four additional years. Certain products

www.telvue.com | 16000 Horizon Way, Suite 700, ML Laurel, NJ 08054 | Phone: 1-(800)-385-8586 | Email: sales@telvue.com

TELVUE CORPORATION Quote#: Q-012826
|'GOOO Horizon Way, Suite |OO Quote Issued: 2016-12-05
Mr. Laurer, NU O8054 Quote Expiration: 2016-12-30

WE SHARE YOUR VISION”

that are not manufactured but are resold by Tel Vue will carry the original OEM warranty for that product. In the case of a failure, the customer will be responsible
for round trip shipping costs fo TelVue and up to a $500 maximum factory repair service deductible. This warranty docs noi cover damage resulting from G) use
or installation other than in strict accordance with manufacturer's written instructions, (i) disassembly or repair by someone other than ihe manufacturer or a
manuacturer-authorized repair center, (i) masuse, misapplication or abuse. Cv} alteration, (vy) lack of reasonable care or (vi) acts of Gad. A $900 reactivation fee

will apply to a japsed warranty for Tel Vue Care on equipment.
H any provision of thesc ‘Tormy and Conditions is held unenforceable by a court of competout jurisdiction, that provision shill be limited or eliminated to the

governed by and construed under the laws of ihe State of New Jersey and the United States without regard to the conflicts of laws provisions thereof and without
regard to the United Nations Convention on Contracts for the International Sale of Geods. The parties agree that venue for any action of any kind shall be
Burlington County, New Jersey. Any waiver or amendment to these Terms and Conditions shall he effective only if made in writing and signed by a
representative of the respective parties, authorized to bind the parfies. The prevailing parly in any action to entorce these ‘Terms and Conditions shall be entitled to
recover costs and expenses, including, wilhout limitation, attorneys’ fees. Notices given under these Terms and Conditions shall be in wriling and considered fo be
received upon the earlier of actual receipt or five (5) days after mailing if mailed postage prepaid by reguiar mail, or one (1) day alter such notice is sent by major
commercial rapid delivery courier or facsimile transmission. Any delay or failure by either party to exercise any right or remedy will not constitute a waiver of

that party to thereafter enforce such rights.

INBOV OL - ‘Terms & Conditions: InfoVue is sold under additional terms and conditions related to various optional information services available. These terms
and conditions are contained on the Tel Vue web site. If is the responsibility of the Customer/User to review those terms and condiiions and to ensure compliance
with them. The terms and conditions for InfoVue can be found at:

http://www tel vue.com/wp-content/uploads/Info V ue-End-User-] icensing-lerms-and-Conditions-201 5-54. pdf

‘fhe information contaimed in this quote is confidential and proprietary to Tel Vue Corporation and may not be disclosed to third parties or duplicated, in whole or

in part, without the prier consent of Tel Vue Corporation.

www.telvue.com | 16000 Horizon Way, Suite 100, ML Laurel, NJ Q8064 | Phone: 1-(800)-885-8886 | Email sales@lelvuc.com

Nashua CTV Record/Play System
Comparison

System Manufacturer
Main System-Hardware/Software

VOD and Streaming Hardware
Total Hardware/Software

Installation
Total with Installation

Rquired Added Features

Roku and Apple TV
Enables added viewership outside Nashua

Additional 12TB Storage

Total with Additions
Recurring Yearly Costs

VOD/Streaming/Archival Services

Hardware/Software Warranty

First 3 years included for Tightrope and Telvue

Tightrope Castus Telvue
$53,495.00 $44,416.00 $52,912.89
$15,190.00 $9,998.00 $2,520.00
$68,685.00 $54,414.00 $55,432.89
$7,120.00 $1,280.00 $2,485.00
$75,805.00 $55,694.00 $57,917.89
Not included Not Included Included
$5,900.00 $5,900.00
Not included Not included Included
$6,757.50 $6,757.50
$88,462.50 $68,351.50 $57,917.89
Per year First 2 years included First year inluded
$1,900.00 $2,695.00 $2,520.00
4th Year Starts 2nd year 4th Year
$3,100.00 $1,200.00 $5,510.00

REPORT OF THE FINANCE COMMITTEE
DECEMBER 7, 2016

A meeting of the Finance Committee was held on Wednesday, December 7, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron

Members not in Attendance: Alderman Ken Siegel

Also in Attendance: Mr. Daniel Kooken, Purchasing Manager

PUBLIC COMMENT - None

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager

Re: Award of Contract to Bonnette, Page & Stone for Spit Brook Road Fire Station Addition/Renovation
(Value: $213,900)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO

BONNETTE, PAGE & STONE IN THE AMOUNT OF $213,900. FUNDS ARE AVAILABLE IN

DEPARTMENT 152, FIRE RESCUE; BOND

ON THE QUESTION

Alderman O’Brien

Chief Galipeau, when is this project going to be shovel ready?

Chief Galipeau

In the spring but if we have a light winter we will be ready a little bit earlier but right now we are shooting for
April 1°".

Alderman O’Brien
Outstanding, thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Phase IV Permitting Contract (Value: Not-to-Exceed $300,000)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SANBORN HEAD & ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $300,000. SOURCE OF FUNDING
IS DEPARTMENT 168, SOLID WASTE; BOND FOR LANDFILL EXPANSION PHASE III AND IV

MOTION CARRIED

Finance Committee Page 2
December 1, 2016

From: Dan Kooken, Purchasing Manager
Re: Contract for Phase III Design (Value: Not-to-Exceed $200,000)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO SANBORN HEAD & ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $200,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE; BOND FOR LANDFILL EXPANSION PHASE

lil AND IV

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Pipeline Inspection Camera Van (Value: $78,544)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE

FROM FREIGHTLINER OF NEW HAMPSHIRE IN THE AMOUNT OF $78,544. SOURCE OF FUNDING IS

DEPARTMENT 169, WASTEWATER; WERF — COLLECTION SYSTEMS

ON THE QUESTION

Alderman Wilshire

Is this a replacement for a vehicle that we already have?

Mr. Kooken

Yes.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Purchase of One (1) Pipeline Inspection Camera System (Value: $138,600); Department: 169
Wastewater; Fund: WERF — Collection Systems

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE

FROM H. P. FAIRFIELD IN THE AMOUNT OF $138,600. SOURCE OF FUNDING IS DEPARTMENT 169,

WASTEWATER; WERF — COLLECTION SYSTEMS

ON THE QUESTION

Alderman Cookson

| am looking at the previous one and this one. So we purchased the van and this secondary purchase is the
equipment that will go within the van?

Mr. Kooken

Yes, it’s the outfitting of the new camera system.

Alderman Cookson

This is a replacement of a vehicle. What is happening to the vehicle that is being replaced?
Mr. Kooken

| need to find that out. We may put it on the public auction and sell it but | don’t believe it was being traded in.

Finance Committee Page 3
December 1, 2016

Mayor Donchess

It is in really bad shape and has very limited value if anything.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Engineering Services for the Repair of Henri Burque Pedestrian Bridge (Value: $17,107)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO CLD CONSULTING ENGINEERS IN THE AMOUNT OF $17,107. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS; BRIDGE
REHABILITATION

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Post Construction Phase Management for Broad Street Parkway (Value: Not-to-Exceed $120,000)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HAYNER/SWANSON, INC. IN AN AMOUNT NOT-TO-EXCEED $120,000. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; BROAD STREET PARKWAY BOND

ON THE QUESTION
Alderman Cookson

Can we just have a little bit of an explanation on this? My understanding is that because there was a delay in
the opening up of the Broad Street Parkway until mid-December that the closing processes that
Hayner/Swanson was providing us were then thus delayed and this not-to-exceed 120,000 is to fulfill their
closing of the project responsibilities.

Mayor Donchess

Generally that is correct but there is a lot that is still going on. First of all, the easiest thing is that the paving
contracts have to be closed out but also you’ve got the litigation with Swett over the bridge, the fact that they
are claiming overage and we are saying that they are not due that and they, in fact, owe us for late charges.
There is the whole issue of the repurposing of the money, this is $4 or $5 million that was ruled to be
disqualified which is being repurposed into paving and that’s Federal DOT and State DOT, there’s a lot of work
to do there. There is litigation with a smaller firm that John Vancor is involved in. There are many issues that
are still out there. There is some historic stuff that’s supposed to be cleaned up and there still a lot of work to
do.

Alderman Cookson

Is the $120,000 a number that they are comfortable with that will allow them to complete all of the open tasks
that you have mentioned and some that you may not have? Is that going to fulfill our obligation to this group?

Mayor Donchess

They think so. This is an hourly contract so it’s not a fixed fee. John Vancor thinks it will cover him for the rest
of the way.

Alderman Cookson

What amount of time will this cover?

PAST PERFORMANCE

Y i 1 ~ hts Py ta
1B oe ‘i ‘| j ' LF | S]
, ty \ ‘AL |

The City of Providence, capital city of Rhade Island, is home to over | 80,000 residents. In response to the COVID-19 pandemic, the City
looked to hire a consultant to assist in recovery efforts by expediting financial recovery and miniuzing impacts from future disasters.

CLIENT
City of Providence, Rl

REFERENCE

Clara Decerbo

Director at Providence
Emergency Management
Agency

25 Dorrance Street
Providence, R] 02903

(401) 648-1619
cdecertod@providencerigov

BUDGET
$100,000+

DURATION
July 2021 - Present

SITUATION

In the aftermath of a major disaster, including the COVID-19 pandemic, the Crty of Providence,
Rhode Island sought to protect its interests by securing the services of a qualified disaster recovery
consultant to ensure a rapid recovery and post disaster redevelopment process.

TASK

iParametrics was selected to assist the City in their recovery process fram the COVID-|9 pandemic
while preparing for future disaster deciarations. We are coordinating and managing all FEMA Public
Assistance grant responsibilities while identifying other relief opportunities, including CARES
Coronavirus Relief Funds (CRF) and the American Rescue Plan (ARP).

ACTION

iParametrics is providing the City with comprehensive grant management and cost recovery services,
including strategic planning, FEMA PA cost recovery, community outreach, program implementation
support, and technical assistance. We are leveraging various grant programs from FEMA Public
Assistance (PA) and CARES CRF, to the newly created American Rescue Plan, to ensure the most
benefit for the City and its residents. We are supporting City staff by providing updates on funding
opportunities while preparing key leadership for future recovery initiatives.

RESULT
Our support for the City is ongoing, To date we have XXX

(i>

Finance Committee Page 4
December 1, 2016

Mayor Donchess
Until the project is finished.
Alderman Cookson

So they are not expending a certain amount of time each week on the project but on an as needed basis and
responding to litigation as appropriate?

Mayor Donchess

Correct.

Alderman Cookson

So the $120,000 wouldn't cover three months or it wouldn’t cover the first half of 2017?
Mr. Kooken

There is no specification in the contract about an end date.

Alderman Clemons

Isn't exhibit B the breakdown of the hours and the costs?
Mr. Kooken

Yes.

Alderman Clemons

So it looks 992 work hours is what they are estimating.

Mayor Donchess

He has given us estimates for what he thinks this will take but there’s no definite time, some of this stuff could
take quite a while.

Alderman Clemons
It looks like we’d have to come back if these estimates are under what it is going to take.
Mayor Donchess

Yes but John Vancor thinks that this will be sufficient.

Alderman Cookson

If they were to work on this full-time, a 40-hour work week; that would be 1,040 hours and would represent two
quarters worth of work. It’s just a little bit less than...

Mayor Donchess

It’s a little bit more complicated than that because there are various people at various hourly rates. John
Vancor’s rate is $150.00 per hour.