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Finance Committee - 06/02/2021 Page 9
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Laws, Alderman O’Brien, Alderman Klee 4

Nay: 0
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:28 p.m.

Alderman Michael B. O’Brien, Sr.
Committee Clerk Pro Tem

City of Nashua Central Purchasing Department
ADMINISTRATIVE SERVICES DIVISION

Request to Include on Finance Committee Agenda (] Request to Solicit Bid or Proposal

Date of Request: May 17, 2021
Proposed Finance Meeting Date: June 2, 2021

Project or Item Title: _ 2021 CIPP Lining Program

Amount: $1,990,745.39
Lawson RQ# 71881

Or Lawson
PO# if
Change
Order
Funding Description: SEWER REHAB
Accounting (Finance Committee): _69.6200.950 _—«8 1700 1052.69.17.30 54210
Acctg Unit Acct Sub Acct Activity Acct Category
Amount: $53,869.16
Funding Description: SEWER REHAB
Accounting (Finance Committee): _69.6200.950 _— 81700 1052.69.20.30 54210
Acctg Unit Acct Sub Acct Activity Acct Category
Amount: $68,546.69
Funding Description: SEWER REHAB
Accounting (Finance Committee): _69.6200.950_ —_—-8 1700 1052.69.21.30 54210

Acctg Unit Acct Sub Acct Activity Acct Category

Amount: $ $1,868,329.54
Requesting Department:

([] Information Technology L) Police Department

J Engineering C] Fire Rescue

_] Streets {_] Community Development

_] Traffic (_] Public Health

(_] Park Recreation (J Financial Services

(_] Wastewater LJ Administrative Services

[_] Solid Waste LC) Other

L] Library

Has Legal reviewed this request? If no, please explain in Other comments: &l Yes 1] No
Has Risk reviewed this item? If no, please explain in Other comments: &] Yes L] No
Are CDBG Funds being used for this item? LJ Yes XK] No
Is this a time sensitive project? C1] Yes L] No
For Solicit Bid — is a list of bidders attached? L] Yes (1) No
Has this item been budgeted in the CERF fund? (1 Yes L] No

Other comments: DPW Standard Contract Template for Large Construction to be executed for this project.
BPW Motion attached.

Attach supporting documents (bid document, bid tabulation, contract, etc.)

Approval Signatures: Poe =
Requester: Daniel Hudson Division Director:

CFO (or designee): Date:

Director — Admin Services: Date:

Note: This form will be returned unless fully completed.

Board of Aldermen — 11/28/17 Page 6
Alderman Dowd

The changes are that the agent to expand or change from the Mayor to the Board of Aldermen, and also in the
second paragraph, in Line 3, after the word “include,” we struck the words, “but is not limited to” and
furthermore by striking the following also: “Beautification projects and elimination of blight” in Line 4, after the
word “property,” inserting in its place the following: “for the purpose of creating additional parking and for the
upkeep and maintenance operations of our current parking lots.”

A viva voce roll call was taken which resulted as follows:

Yea: Ald. Wilshire, Ald. Clemons, Ald. Tencza
Ald. Cookson, Ald. Dowd, Ald. Caron
Ald. Schoneman, Ald. Melizzi-Golja
Ald. LeBrun, Ald. Moriarty, Ald. O’Brien
Ald. Lopez, Ald. McCarthy 13

Nay: 0

MOTION CARRIED

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-17-134 AS AMENDED BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Ald. Wilshire, Ald. Clemons, Ald. Tencza
Ald. Cookson, Ald. Dowd, Ald. Caron
Ald. Schoneman, Ald. Melizzi-Golja
Ald. LeBrun, Ald. O’Brien
Ald. Lopez, Ald. McCarthy 12

Nay: 1
MOTION CARRIED
Resolution R-17-134 declared duly adopted as amended.
R-17-139
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH ABSOLUTE

BROADCASTING, LLC FOR A PORTION OF 1 PINE STREET EXTENSION
Given its second reading;

MOTION BY ALDERMAN DOWD TO AMEND R-17-139 IN ITS ENTIRETY BY REPLACING IT WITH THE
GOLDEN ROD COPY PROVIDED WITH THE AGENDA

A viva voce roll call was taken which resulted as follows:
Yea: Ald. Wilshire, Ald. Clemons, Ald. Tencza

Ald. Cookson, Ald. Dowd, Ald. Caron

Ald. Schoneman, Ald. Melizzi-Golja

Ald. LeBrun, Ald. Moriarty, Ald. O’Brien

Ald. Lopez, Ald. McCarthy 13
Nay: 0

MOTION CARRIED

To:

From:

Re:

D. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 25, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

2021 CIPP Lining Program - Construction

To approve the award of the construction contract for the 2021 CIPP Lining Program to
Green Mountain Pipeline Services, LLC of Bethel, VT in the amount of $1,990,745.39
pending bond approval. Funding will be through: Department: 169 Wastewater; Fund:
Bond; Activity: Sewer Rehab.

The annual sewer program addresses failing, aged sewers and associated structures and
piping. This 2021 CIPP (Cured-in-Place-Pipe) Lining program is expected to video
inspect approximately 80,000 feet of sewer pipe, line approximately 32,000 feet of sewer
pipe and rehabilitate approximately 120 sewer structures. Pipe lining is significantly less
expensive and less disruptive than full pipe replacement, and is instrumental in
rehabilitating the City’s sewer infrastructure.

Five bids were received on February 8th as follows:

Green Mountain Pipeline Services, LLC of Bethel, VT $1,990,745.39

Kenyon Pipeline Inspection of Queensbury, NY $2,071,630.00
National Water Main Cleaning Co. of Canton, MA $1,997,496.40
Granite Inliner of Orleans, IN $2,146,287.70
Insituform Technologies of Chesterfield, MO $1,997,406.00

The low bid was reviewed and found to be acceptable. Green Mountain has performed
well on other sewer projects with other public works entities in New Hampshire based
on review of previous projects and references. Work is planned to start in April.

CHANGE ORDER

No. 3
PROJECT: 2020 Sewer Replacement Project
OWNER’S CONTRACT NO: IFB0779-021220
EXECUTED CONTRACT DATE: 03/17/20
DATE OF ISSUANCE: 03/25/21 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 155720
CONTRACTOR: SUR Construction West, Inc.
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

The City’s sewer pipe CCTV program has revealed more pipe that will need to be replaced. These
pipes have deteriorated too far to be CIPP lined. To date, approximately $1,300,000 of work has been
identified and as the 2021 CIPP video and lining contract begins in earnest more deficient pipes and
structures are expected to be found.

The Engineering Department would like to extend our contract with SUR through 2021 by issuing a
change order. SUR has agreed to hold their 2020 pricing with the exception of any increases in
material or oil prices. Those increases will need to be approved by the Engineering Department prior to
any work issued under this change order.

Justification:

At this time, only a portion of the sewer replacement work expected to be necessary in 2021 has been
identified. With the commencement of the 2021 CIPP Lining project in early April 2021, more
crumbling sewer pipe is expected to be found via closed circuit television (CCTV). Waiting to perform
this pipe replacement risks loss of sewer service and collapse of the road above the pipe. SUR West
was contracted under IFB0779-021220 to perform the City’s 2020 sewer work and is actively working
in Nashua. A change order to retain SUR West in 2021 is more advantageous to the City than bidding a
new sewer replacement contract.

2020 Sewer Replacement Project 1 of 2 Change Order #3

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$1,497,993.00

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: October 6, 2020
Ready for final payment: November 6, 2020

Net changes from previous Change Orders

$975,125

Net change from previous Change Orders

210 days

Contract Price prior to this Change Order

$2,473,118.00

Contract Times prior to this Change Order

Substantial completion: May 4, 2021
Ready for final payment: June 4, 2021

Net Increase (deerease}_ of this Change Order

$1,300,000.00

Net Increase (deerease) of this Change Order

185 days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$3,773,118,00 Substantial completion: November 4, 2021

y 4 4) Ready for final payment: December 4, 2021
RECOMMENDED: oe APPROVED:
By OLA - Be
DPW Mayor Jim Donchess
Engineer Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: 27MAY24 Date: 5 ] l202 | Date:

2020 Sewer Replacement Project

2 of 2

Change Order #3

7:00 PM

FINANCE COMMITTEE

JUNE 2, 2021

Join Zoom Meeting: https://us02web.zoom.us/j/82021885372? pwd=ZDJINIBOUnZ YbHg 0aHF 1b W83b VpiZ 209
Meeting ID: 820 2188 5372 Passcode: 204778

Join by telephone: 1-929-205-6099
Meeting ID: 820 2188 5372 Passcode: 204778

lf there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Roof Replacement at 14 Court Street in the amount of $268,340 funded from accounts
Building Trust Fund/81100 Capital Improvements (129 City Buildings)

From: Kelly Parkinson, Purchasing Manager

Re: 3 Vehicles for Nashua City Schools in the amount of $106,970 funded from accounts CERF/81500
Vehicles (School)

From: Kelly Parkinson, Purchasing Manager

Re: Sewer Replacement Change Order #3 in the amount of $1,300,000 funded from accounts
81700 Infrastructure Improvements (169 Wastewater)

From: Kelly Parkinson, Purchasing Manager

Re: 2021 CIPP Lining Program in the amount of $1,990, 745.39 funded from accounts 81700
Infrastructure Improvements (169 Wastewater)

From: Kelly Parkinson, Purchasing Manager

Re: Pedestrian Safety Enhancements in the amount not to exceed $32,700 funded from accounts 81300
Machinery & Equipment (161 Streets)

From: Kelly Parkinson, Purchasing Manager

Re: Change Order for Electric Hybrid Arboc Van Change Order #1 (181 Community Development)

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 26, 2021
Memo #21-133

TO: Mayor Donchess
Finance Committee

SUBJECT: Roof Replacement at 14 Court Street in the amount of $268,340 funded from accounts
Building Trust Fund/81100 Capital Improvements

Please see attached communications from Jennifer Deshaies, Risk Manager, dated May 26, 2021 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Roof Replacement for the city building at 14 Court Street
Value: $268,340
Vendor: Corolla Contracting Inc

Department: 129 City Buildings
Source Fund: Building Trust Fund/81100 Capital Improvements

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding IFB for this project was issued on 2/5/2021 and the following bids were received:

Vendor Location Amount Note
Corolla Roofing Winthrop, MA $268,340
Triumph Roofing Amesbury, MA $268,500
Rockwell Roofing Leominister, MA $304,000
Kevin W Smith & Sons Standish, ME $391,200

We recommend this bid to be awarded to the lowest total cost vendor who met the IFB specified
requirements.

The Administrative Services Division, and the Purchasing Department respectfully request your approval
of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Deshaies
J Graziano

THE CITY OF NASHUA

Administrative Services Division

"The Gate City"

To: Mayor Donchess

Finance Committee

From: Jennifer Deshaies, Risk Manager

Ce: Kim Kleiner, Director of Administrative Services
John Griffin, CFO

Date: May 26, 2021

Subject: © RFPO774-020521 14 Court Street Roofing Project

The 14 Court Street roofing system has reached end of life and is in need of
replacement. Plans and specifications for a complete roof replacement for both the

roofs was prepared by DL King & Associates and used in the RFP for this project.

Bids were solicited from regional roofing contractors and the opportunity to bid was
posted. Four contractors responded and upon detailed review of the submissions,
interviews via Zoom were conducted with the two lowest bidders. Upon conclusion of
the interviews the project team contacted references provided by Corolla Roofing. All

references provided positive feedback and highly recommended Corolla Roofing.

We are asking for the Finance Committee’s approval this evening of the contract with

Corolla Roofing in the amount of $268,340.00 for the replacement of the roofing system
at 14 Court Street.

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